UNMIT, Administrative Assistant, Deadline December 22, 2009.

UNITED NATIONS                         NATIONS UNIES
United Nations Integrated Mission in Timor-Leste
(UNMIT)

VACANCY ANNOUNCEMENT (L-TL-09-104) Administrative Assistant Advertisement

POST TITLE: Administrative Assistant

GRADE LEVEL: GL-4

SECTION: UNV Support Unit
LOCATION: Dili      

Date of Issue: 08 December 2009

Deadline of Application: 22 December 2009

JOB DESCRIPTION

The UNV Support Unit is part of UNMIT Administration and reports directly to the Office of the Chief of Mission Support.  The Administrative Assistant reports directly to the Programme Manager of the UNV Support Unit.

Description of Main Responsibilities:

Monitoring office stationary and requesting from supply as necessary to maintain a minimum stock level; Assisting with the processing of MOPs, R & R/Annual Leave requests; Receiving and monitoring return from leave certificates, sick leave certificates and other documents relevant to attendance and updating relevant records in the UNV Access database; Assisting with the check-in and check-out process; Assisting with the processing of the monthly attendance records; Assisting with the contract extension process; Assisting with filing during peak periods; Liaising with the Reproduction Unit to arrange multiple copies of documents as required; Visit staff deployed to the sectors, on a rotational basis, to promote well being and maintain morale; Any other tasks as requested by the Programme Manager.

COMPETENCIES:

Professionalism: Good understanding of the function and organization of the work of the unit, as well UN administrative rules and regulations. Ability to handle confidential and sensitive information approximately

Communication: Good oral and written communication skills. Ability to draft routine correspondence in English

Teamwork:  good interpersonal and customer service skills and ability to establish and maintain effective working relations in a multicultural and multiethnic environment.

Planning and organizing: Ability to prioritize work and assignment, meet deadline and sometimes work under pressure of multiple deadlines.

QUALIFICATIONS AND REQUIREMENT

Required Qualifications, Skills and Experience :

Education: High School Diploma

Experience: At least four (4) years of progressively responsible experience in administration and/or related areas of work preferably with an international organization; Proficiency with use of office equipment. Familiarity with the UN/UNV system is an advantage.

Language: Fluent in written and spoken English and Tetum.

Other: Good computer skills, including proficiency in electronic transmission and filling , word processing data entry ,spreadsheet and use of e-mail or internet; A valid national driver’s license, the ability to drive a 4 wheel drive vehicle and driving in rough off road conditions is beneficial. East Timor nationality

The applicants must present:

Application letter indicating the VA Number (VA L-TL-09-104); Curriculum Vitae; UN application Form (P.11) available in Main Gate of Obrigado Barracks, UNMIT HQ; Copies of school and University Certificates as well of any other training related to the requirements of the position; baptismal or birth certificate. Please ensure all relevant work experience is reflected on the P11 form.

Please submit your application only if you meet the qualifications and requirements mentioned above.

The United Nations strongly encourages applications from qualified women candidates.

Application must be submitted to UNMIT Headquarters, Obrigado Barracks (Attention: Local Personnel Section), Or via E-mail to dasilva30@un.org or soaresn@un.org. Deadline: Tuesday, 22 December 2009.