Peace Dividend Trust Timor-Leste, Business Verification Associate.

Terms of Reference

Business Verification Associate

Peace Dividend Trust – Timor-Leste

Position Description

The Business Verification Associate will manage and direct the Business Verification sub-project of the Peace Dividend Marketplace - Timor-Leste (PDM-TL) project. This position functions directly under the country director and alongside the other associates of the PDM-TL project.

Location: Dili, with monthly travels to all districts within Timor-Leste

Duration: Probationary term of three months, with an extension option of up to one year and beyond.

Closing date: Posted 11 January 2010. Open until filled.

Responsibilities

The responsibilities include but are not limited to:

·         Overseeing overall operations of the Business Verification sub-project that performs the following activities: the verification and re-verification of new and existing business across each district, management of the PDM-TL Online Procurement Database and the dissemination of information detailing Timor-Leste’s growing private sector;

·         Managing a small team of Business Verification Assistants and monitoring their performance;

·         Formulating strategic work plans and organizing their implementation;

·         Guiding and assisting with the collection, organization and verification of detailed information of businesses across Timor-Leste to be entered into PDM-TL’s Online Procurement Database;

·         Providing weekly and monthly feedback to the PDM-TL Country Director in written and oral form;

·         Working closely with the office manager and other PDM-TL sub-project associates to streamline and improve all activities and services undertaken by the project;

·         Performing other duties appropriate to the post as agreed with the Country Director.

Qualifications

·         At minimum an undergraduate degree but a masters degree is preferred.

·         Developed leadership skills.

·         Fluency in English and Tetun required, as well as a working knowledge of written and spoken Bahasa Indonesia. Portuguese and other Timorese languages advantageous but not required.

·         Excellent organizational skills and attention to details.

·         Knowledge of logistics and the procurement process.

·         Experience working within the private sector of Timor-Leste is strongly desirable. 

·         Superior interpersonal and communication skills.

Application Process

To apply for this position, send a brief presentation letter and CV to Ms. Claire Parois at parois@pdtglobal.org  or directly to the Peace Dividend Trust office in Estrada Balide, Dili.

About PDT

Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. For more information, please visit our website www.peacedividendtrust.org . 

Tetum Version

Termos de Referensia

Business Verification Associate

Peace Dividend Trust – Timor-Leste

Deskripsaun Posisaun

Business Verification Associate sei meneja no organija sub-projektu verifikasaun negocio  Peace Dividend Marketplace – projektu Timor-Leste (PDM-TL). Posisaun ne’e nia funsaun sei deriji direitu husi country director no hanesan mos associate sira seluk iha projektu PDM-TL.    

Location: Dili, with monthly travels to all districts within Timor-Leste

Fatin Servisu, Iha Dili no sei hala’o servisu kada fulan ba distrito hotu-hotu iha Timor Leste tomak. 

Durasaun: Provasaun durante fulan tolu, no sei fo extensaun to’o tinan ida no liu.

Data Remata: Hahu loron 11 Janeiro 2010. Sei loke to’o hetan kandidatu atu prence faga refere.

Responsablidades 

Responsablidades inklui mais la limita ba:

·         Atu tau matan ba servisu sub-projektu verifikasaun negocio sira hanesan aktividades tuir mai: re-verifikasaun no verifika negocio foun no negocio nebe existe iha distrito hotu-hotu, meneja PDM-TL Online Procurement Database no deseminasaun informasaun hodi hasa’e setor privadu iha Timor-Leste.

·         Meneja equipa assisten verifikasaun negicio ki’ik ida no halo monitorizasaun ba sira nia servisu. 

·         Forma planu estrategia servisu no organiza implementasaun hotu-hotu.

·         Hatudu no ajuda atu koleta, organiza no verifika informasaun negoscio nebe detailu iha Timor-Leste nia laran hodi hatama ba PDM-TL Online Procurement Database.

·         Hato’o relatorio servisu iha eskrita no oral kada semana no fulan ba PDM-TL Country Director.

·         Servisu besik liu ho office manager no PDM-TL nia sub-projektu sira seluk hodi alkansa no eleva aktividade no servisu hotu-hotu  nebe hala’o iha projektu ne’e.

·         Hala’o servisu seluk ho apropriadu tuir postu nebe aseita husi Country Director. 

Kualifikasaun

·         Minimum ho kualifikasaun S1 se iha S2 (master degree) sei preoridade liu.

·         Dezamvolve skill lideransa.

·         Kolia Ingles no tetun di’ak inklui hakarek di’ak iha lian ingles no Indonesia. Portugues no lian seluk iha Timor laran mos vantagen mais la obrigatori.   

·         Iha skill di’ak kona ba organizasaun no atensaun ba detailu. 

·         Hatene kona ba servisu logistiku no prosesu prokuramentu.

·         Esperensia servisu ho setor privadu iha Timor-Leste mak vantagen liu.  

·         Iha komunikasaun di’ak no bele servisu hamutuk ho ema hotu. 

Procesu Aplikasaun

Atu hatama applikasaun ba posisaun ida ne’e, bele haruka karta aplikasaun no CV ba Sra. Claire Parois liu husi dirasaun e-mail parois@pdtglobal.org  ou bele lori direita ba iha edevisiu Peace Dividend Trust iha Estrada Balide, Dili.

Kona ba PDT

Peace Dividend Trust mak entidade non-benefisiario ida establese atu hala’o pas no operasaun humanitaria nebe efisiensia, efektivu liu no justu, hodi fahe pas no habelar pas ba ema hotu. Informasaun kle’an liu, bele visita ami nia linha website www.peacedividenttrust.org

Peace Dividend Trust Timor-Leste, Business Verification Assistant.

Terms of Reference

Business Verification Assistant

Peace Dividend Trust – Timor-Leste

Position Description

The Business Verification Assistant will provide comprehensive administrative support in the implementation of the Business Verification sub-project of the Peace Dividend Marketplace -Timor-Leste (PDM-TL) project. This position functions directly under the supervision of the Verification Team Associates.

Location: Dili, with monthly travels to all districts within Timor-Leste

Duration: Probationary term of three months, with an extension option of up to one year and beyond.

Closing date: Posted 11 January 2010. Open until filled.

Responsibilities

The responsibilities include but are not limited to:

·         Collecting, organizing and verifying detailed information of businesses across Timor-Leste to be entered into PDM-TL’s Online Procurement Database;

·         Supplying the Business Verification Associate with up to date contact lists of all involved stakeholders;

·         Briefing stakeholders and other integral members of the community about the PDM-TL project;

·         Providing secretarial and administrative services including typing, organization of meetings, filing, and other activities required by the PDM-TL team;

·         Attending meetings as requested and processing minutes and other paperwork as appropriate;

·         Assisting in all matters relating to the implementation of the PDM-TL project as required.

Qualifications

·         Secondary education completed.

·         Proficiency in Microsoft Word and Excel.

·         Strong communication skills and fluency in English and Tetun and a working knowledge of written and spoken Bahasa Indonesia. Portuguese and other Timorese language skills desirable but not required.

·         Excellent organizational skills and attention to details.

·         A basic knowledge of logistics and procurement preferable.

·         Specialized training in Administration and/or Business Administration would be an asset.

·         Developed interpersonal skills and the ability to function well with a team.

Application Process

To apply for this position, send a brief presentation letter and CV to Ms. Claire Parois at parois@pdtglobal.org  or directly to the Peace Dividend Trust office in Estrada Balide, Dili.

About PDT

Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. For more information, please visit our website www.peacedividendtrust.org . 

Tetum Version

Termos de Referensia

Business Verification Assistant

Peace Dividend Trust – Timor-Leste

Deskripsaun Posisaun

Asistente Verifikasaun Negocio nian sei prepara administrasaun komprehensivu atu suporta implementa sub-projektu verifikasaun negcio iha projektu Peace Dividend Marketplace -Timor-Leste (PDM-TL). Funsaun posisaun ne’e sei supervisiona diretamente husi associate equipa verifikasaun. 

Fatin Servisu: Iha Dili, no servisu ba distrito hotu-hotu kada fulan iha Timor-Leste laran 

Durasaun: Provasaun durante fulan tolu, no sei iha opsaun extensaun ba tinan ida no liu. 

Data remata: Hahu dia 11 de Janeiro 2010. Loke to’o hetan kandidatu atu prence faga refere. 

Responsablidades

Responsablidades inklui mais la limita ba: 

·         Koleta, organiza no verifika informasaun detailu kona ba negocio iha Timor-Leste nia laran tomak hodi hatama ba PDM-TL Online Procurement Database; 

·         Fornese lista kontaktu nebe hakfoun kona ba ema sira nebe hala’o negocio ba associate verifikasaun negocio nian;  

·         Briefing stakeholders and other integral members of the community about the PDM-TL project;

·         Esplika ba negocio na’in no membru intergradu seluk iha komunidade laran kona ba projektu PDM-TL;

·         Prepara servisu kona ba sekretariadu no administrativu inklui baku makina (ketik), runiao organizasaun, arkivamentu no aktividade seluk tan nebe presiza husi equipa PDM-TL;

·         Atende runiao tuir pedidu no halo minuta no dokumentus servisu seluk nebe propriadu. 

·         Assisting in all matters relating to the implementation of the PDM-TL project as required.

·         Fo asistensia ba servisu hotu-hotu nebe relasiona ho implementasaun projektu PDM-TL nebe persiza.

Kualifikasaun

·         Kompleta edukasaun secundario.

·         Hatene kona ba Microsoft Word no Exel.

·         Skill komunikasaun di’ak iha lian Ingles ho Tetum  no hatene servisu, hakerek no koalia iha lian Indonesia. Persija mos lian Portugues no liang seluk iha Timor maibe la preriodade.

·         Iha skill di’ak kona ba organizasaun no atensaun ba detailu.

·         Konhesemento basico kona ba logistiku no prosesu prokuramentu. 

·         Specialized training in Administration and/or Business Administration would be an asset.

·         Spesializasaun treina iha Administrasaun ho/ou Administrasaun Negosiu sai nudar asset ida.

·          Iha skill halo relasaun di’ak no kapasidade atu servisu diak ho equipa servisu.

Procesu Aplikasaun

Atu hatama applikasaun ba posisaun ida ne’e, bele haruka karta aplikasaun no CV ba Sra. Claire Parois liu husi dirasaun e-mail parois@pdtglobal.org  ou bele lori direita ba iha edevisiu Peace Dividend Trust iha Estrada Balide, Dili.

Kona ba PDT

Peace Dividend Trust mak entidade non-benefisiario ida establese atu hala’o pas no operasaun humanitaria nebe efisiensia, efektivu liu no justu, hodi fahe pas no habelar pas ba ema hotu. Informasaun kle’an liu, bele visita ami nia linha website www.peacedividenttrust.org    

World Vision International Timor-Leste, Program Associate Manager, Deadline January 22, 2010.

World Vision International – Timor Leste

National Office - Dili

 

JOB VACANCY ANNOUNCEMENT

World Vision Timor Leste, a non-profit Christian Humanitarian Organization, committed to working with the poor and vulnerable, is seeking qualified national staff to fill the following vacant position in Dili:

Program Associate Manager

Applicants should submit an application letter, CV and other documents to:

World Vision Timor Leste

Human Resources Department

Rua Jacinto de Candido/Rua D Fernando

Caicoli, Dili

or

P.O. Box 43, Dili. Timor Leste

Applications are due on Friday, 22 January 2010 at 5:00pm

Purpose of the Position

The Program Associate Manager will support the Program Manager to take the lead in acquiring new resources, and mobilise new and existing resources in order to achieve set strategic directions. This will include:

·         Overseeing program/project design, monitoring, and evaluation

·         Taking the lead in coordinating donor relations

·         Leading the identification and matching of the needs of programs/projects to different donor strategies and potential funding sources

·         Writing and supporting others to write proposals/concept papers, and

·         Coordinating the mobilisation of resources entrusted to WVTL in order to ensure the effectiveness and efficiency of resource utilisation.

 

Major Responsibilities

Leadership & Management:

·         Participate and support leadership in WVTL’s strategic planning processes and implementing the National Strategy.

·         Assist develop the strategy for resource diversification of WVTL in line with the National Strategy.

·         Ensure project deliverable alignment to LEAP cycles and WVI policies, ministry standards and donor requirements.

·         Track funding opportunities, including from local embassies and other donor agencies. Identify potential donors - take initiative in exploring new opportunities for grants and non-sponsorship funding and match them with WVTL’s strategic directions.

·         Assist manage the yearly planning cycle at WVTL, ensuring projects develop quality Direct Implementation Plans

·         Regularly visit projects in order to keep up to date with the situation in the field, discuss new ideas and learn from what is happening in the field.

·         Ensure project reports are submitted to donors in a timely manner.

Donor Relations:

·         Identify and create networking opportunities with embassies, NGOs and INGOs within Timor-Leste for indentifying potential funding opportunities for programs/projects.  

·         Ensure the relationship with key donors and contacts is coordinated, up to date and proactively managed.

·         Work with support offices and other donors to identify opportunities for acquiring grants/private funds.

·         Work with donors and other stakeholders for proposal submission and securing funding.

Proposal development:

·         Work with the DME Team to ensure that all program/project designs at the proposal stage are LEAP (Learning through Evaluation with Accountability and Planning) compliant from FY2010.

·         Co-Lead or coordinate the development, review and research of possible proposals and make recommendations to the Senior Management Team about whether WVTL should pursue these opportunities.

·         Follow up with donors or support offices on proposals sent, including about any outstanding issues to be addressed to get the proposals approved.

·         Work with the National Director and Area Managers to lobby donors and influence their resource allocation. 

Capacity building: 

·         Proactively work with Area Managers, Project Managers and Project Coordinators to build the capacity of WVTL staff, including in the areas of resource acquisition and writing quality concept papers and reports.

·         Lead and build capacity of the Programs and DME Team.

·         Support or lead training weeks for staff at WVTL

·         Ensure the Resource Acquisition and DME Team is aware of and understand WVTL strategic directions, LEAP standards as well as other initiatives of the World Vision Partnership.

Knowledge, Skills, Abilities:
Education		University Degree in Development or related studies	Required
		Training in program/project design, monitoring and/or evaluation	Required
Knowledge		Competence in written English communication	Required
		Excellent presentation and facilitation skills	Required
		Effective proposal and report writing skills	Required
		Literacy in computer Microsoft Word and Excel	Preferred
Experience		Minimum 2 years of appropriate professional experience in resource acquisition (proposal writing); development programs; and Design, Monitoring and Evaluation	Required
		Working experience with NGO, INGO is an advantage	Preferred
		Demonstrated ability to work effectively under high pressure	Required
	Working Environment	Be willing to work in a team environment and travel (about 20%) and stay overnight at project site.

 

For more information and detailed position descriptions, please call (670) 331 2834.

Applicants should submit an application letter, CV and other documents to: HR Department, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste. 

Only short listed candidates will be notified and applications will not be returned.

World Vision Timor Leste is committed to the principles of workplace diversity.

Women are encouraged to apply.

Closing date is Friday, 22 January 2009 at 5:00pm