Vacancy Announcements
The FAO Emergency and Coordination Unit in Dili, Timor-Leste is seeking for qualified candidates to fill in the following national positions:
1. National Finance Clerk - 1 position (FAO National Project Personnel Contract)
Duration: 2 months with possibility of extension;
2. National Receptionist – 1 position (FAO National Project Personnel Contract)
Duration: 2 months with possibility of extension.
The detailed Terms of reference for the positions are attached.
Please submit your application with curriculum vitae and references via email OR in hardcopy to one of the following addresses:
Human Resources
FAO Timor Leste
UN House Caicoli Street,
Dili, Timor-Leste
OR
Email: TCE-ECU-Timor-Leste@fao.org
Please DO NOT attaches certificates and/or diplomas. They will be requested if needed.
The deadline for submitting applications is 17 September 2009
Only short-listed candidates will be notified. FAO is an equal opportunities employer. Eligible female candidates are strongly encouraged to apply.
Terms of Reference
Finance Clerk
The National Finance Clerk will be under the direct supervision of the Field Operations Officer in Timor-Leste and the general administrative supervision of the FAO Emergency and Rehabilitation Coordinator (ERC). He/she will work under the general guidance of the Finance Assistant.
In close cooperation with the Operations Unit staff, the incumbent will perform the following duties:
• Provide support in all routine administrative, financial and office management issues;
• Daily input of financial data in the Field Accounting System (FAS), strictly in line with FAO
FAS procedures;
• Monthly reconciliation of Imp rest account bank statement with the FAS balance, and
preparation of supportive documentation for the endorsement of ERC;
• Maintain and update as necessary the Field Budget Authorizations (FBA) related to all
projects;
• Contribute to the preparation of the administrative/financial aspects of regular activities, such
as: organization of duty travel; maintenance and purchase of expendable equipment (stationary etc);
• Monitoring of offices’ expenditures, including fuel and telephone;
• Filing of documents, in line with FAO policy;
• Perform any other duties as required upon instruction from the ERC and Field Operations
Officer.
Qualifications and Experience:
• High school diploma;
• Specialized training in finance would be an asset;
• Fluency in Tetum and sound knowledge of English both written and oral;
• Sound computer skills are essential, including full command of Microsoft Excel and Word;
• Two years of relevant accounting and financial experience is required, preferably in an
international environment;
• High sense of responsibility, willingness to take initiative, excellent communication skills and
team spirit are important assets;
• Affinity with the mandate and role of the FAO and United Nations
Duty Station: Dili, Timor-Leste, with travel to the field as required.
Duration of assignment: two months with possibility of extension
Terms of Reference
Receptionist
Receptionist
The National Receptionist will be under the direct supervision of the Field Operations Officer in Timor-Leste and the general administrative supervision of the FAO Emergency Coordinator. He/she will work under the general guidance of the Finance Assistant.
In close cooperation with the Operations Unit staff, the incumbent will perform the following duties:
• Provide support to routine administrative and office management issues, as requested;
• Respond to all incoming telephone calls and ensure the timely and correct transmission of
messages and visitors support.
• Organize meetings and appointments, keep agendas and take notes at meetings;
• Maintain the phone log for all outgoing telephone calls, ensuring the entry of all required data
from staff members;
• Maintain the log for staff working hours, ensuring all staff enter their data correctly;
• Maintain the log for vehicle movement, ensuring drivers enter their data correctly;
• Safely maintain the keys of FAO vehicles, ensuring that drivers return keys in a timely
manner;
• Monitor the stationary usage and provide information to Admin / Finance unit on weekly
requirements;
• Ensure availability of all day-to-day forms (MOPs, vehicle log sheets for cars; log sheets for
staff working hours, log sheets for vehicle movement);
• Filing and photocopying as required;
• Make logistical arrangement for hotel bookings, and airport pick-up for international consultants coming;
• Maintain and update the electronic contact details of Government Counterparts, Embassies,
Donors, Beneficiaries, and other stakeholders;
• Perform any other duties as required.
Qualifications and Experience:
• High school diploma;
• Fluency in Tetum and working knowledge of English both written and oral;
• Good computer skills, including Microsoft Word and Excel;
• 2 to 3 years of relevant experience;
• High sense of responsibility, willingness to take initiative, excellent communication skills and
team spirit are important assets;
• Affinity with the mandate and role of the FAO and United Nations.
Duty Station: Dili, Timor-Leste
Duration of assignment: two months with possibility of extension
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