Tuesday, March 23, 2010

UNDP, Justice Programme Associate, Deadline April 07, 2010.

Vacancy Announcement

Position Title: Justice Programme Associate
Duration: 4 months
Type of Contract: Special Service Agreement (SSA)
Duty Station: Dili, Timor-Leste
Expected Start date: April 2010

The Justice System Programme
“Strengthening the Justice System in Timor-Leste” (Project no. 00014955)

The “Strengthening the Justice System in Timor-Leste” Programme was launched in 2003. This project was revised and a new project document was signed in December 2005, focused on institutional capacity development of the justice sector, including the Courts, Prosecution Service, Public Defenders Office, and the Ministry of Justice. Overall project management responsibility was entrusted to a Council of Coordination, consisting of the President of the Superior Council of the Judiciary, Prosecutor-General and the Minister of Justice.  The crisis of April-May 2006 and its aftermath drastically altered the domestic environment, unduly burdening this project which, as the most comprehensive vehicle of support to the justice sector, was called upon to respond to emergency needs for crisis response and recovery. In July-August 2007, an independent, external evaluation of the project made recommendations for far-reaching changes in the structure, scope and size of the project.  In light of those recommendations, this project was revised in 2008, with significant changes in scope, structure, and size, including a new focus on the ‘demand’ side of justice.  The revised project commenced in 2009 and provides for a strengthened Programme Management Unit, with five revamped programme units: Capacity Development, Justice Decentralization, Prosecution, Corrections and Access to Justice.


Under the supervision of the Operations Manager, the Programme Associate will be responsible for general Programme Management Unit office management, Human Resources and Administration functions, ensuring that all these activities are implemented in a timely manner in strict accordance with UNDP’s rules, guidelines and procedures.


  • Upon instructions from programme management, prepare and follow-up with UNDP Human Resources Unit / UNV Office requests of new contracts, contract extensions and repatriations.
  • Support the check in of new advisers, including security clearances, travel arrangements and hotel reservations in coordination with Travel Unit, reception, programme induction, refund of travel expenses, and delivery of equipment and coordination of introductory meetings.
  • Support the checkout of leaving advisers, including travel arrangements or refunds in coordination with Travel Unit and return of equipment.
  • Coordinate with Finance Officer to provide appropriate COAs and ensure timely processing of all payments related with human resources (ALD lumpsums and home leave allowances, SSA and SC salaries, stipends, R&R, refund of travel expenses and DSA).
  • Support programme recruitment processes: coordinate advertisements of open positions, ensure that appropriately approved Terms of Reference are on file, provide support to shortlisting and interview panels and ensure the filing of records, manage scheduling and logistics for interviews.
  • Process requests and tracking programme staff and advisers leave of absence in compliance with the UNDP rules and programme guidelines.
  • Control and liaise with advisers to insure compliance with mandatory courses and inductions.
  • Maintain updated records for all staff of contact data, contract start and expiration dates, lumpsums and settle-in-grants paid and to be paid, staff on leave, leave balances and reporting history.
  • Keep the programme filing system according to internal guidelines and audit recommendations.
  • Supervise vehicle-related controls (fuel refunds, maintenance, authorizations to drive programme vehicle)
  • Keep programme inventory records and coordinate inventory checks.
  • Train other national programme staff and supervise the daily administration of the project as requested by the Operations Manager.
  • Perform other programme administration tasks as required by programme management.

Qualification and Professional Experience:

§      Completion of secondary education. University Degree in Business or Public Administration desirable, but it is not a requirement.
§      5 to 7 years of relevant work experience (project operations, administration, human resources)
§      Experience working with UN / UN agency would be an asset.
§      Strong computer skills, especially proficiency in Microsoft Word, Excel, and Outlook.
§      Good oral and written communication skills in English are essential.
§      Knowledge of Portuguese is an asset
§      Previous experience with ATLAS or other financial information management system would be an asset.

Personal competencies:

§      Very good interpersonal skills
§      Able to multi-task and meet deadlines.
§      Able to work in multi-cultural environment.
§      Able to innovate and work under pressure.
§      Good management and communication skills at all levels.
§      Has capacity for conflict resolution and effective problem solving
§      Good organizational skills.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

The deadline for submitting applications is 7 April 2010.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP, National Project Manager, Deadline April 06, 2010.

Vacancy Announcement

Project Title: Initial National Communication to Climate Change (INC)
Position Title: National Project Manager
Duty station: Dili, Timor - Leste
Duration: 1 year (with possible extension)
Expected Starting date: 1st May 2010
Type of Contract: Service Contract
Level: SB-5
Organizational Unit: UNDP – Poverty Reduction and Environment Unit
Entitlement/Benefits: Please obtain from the UNDP Human Resources Unit

A. Background:

In January 2007, Timor-Leste acceded to the UN Framework Convention on Climate Change (UNFCCC). As part of its obligations to the Convention, Timor-Leste is required submit its Initial National Communication to the convention secretariat. As a precursor to this project, the country undertook a Self-Assessment Exercise to develop this project and identify and engage relevant stakeholders to participate in the National Communication process.

The main objective of this project is to enable Timor-Leste to fulfil its commitments and obligations as required by Articles 4.1 and 12.1 of the UNFCCC by preparing and reporting its Initial National Communication (INC) based on recommended guidelines adopted at the 8th Conference of Parties in 2002 according to the format recommended by the Operational Procedures for the Expedited Financing of National Communications from non-Annex I Parties provided by the Global Environment Facility (GEF) in 2003.  Through the process, Timor-Leste, as a least-developed country, will build its institutional, scientific, technical, informational and human capacity at all levels, so as to facilitate the country’s effective implementation of the Convention.

The project will develop the following outputs:

1.      Establishment of the Project Management Team and National Study Team
2.      National Green House Gas Inventory
3.      Programmes Containing Measures to Facilitate an Adequate Adaptation to Climate Change
4.      Programmes Containing Measures to Mitigate Climate Change
5.      Development and Transfer of Environmentally Sound Technologies (ESTs)
6.      Research and Systematic Observation
7.      Education, Training and Public Awareness
8.      Integration of Climate Change Concerns into Sustainable Development Plans and Programmes
9.      Information and Networking
10.  Capacity-Building
11.  Preparation and presentation of the Initial National Communication (INC)
To ensure adequate coordination and implementation of this project to achieve the project objective, UNDP and Government of Timor-Leste are looking for a National Project Manager to take up the following duties and responsibilities.

B. Duties and Responsibilities:

The National Project Manager will be responsible for management and implementation of the project. It is expected that the project manager will take the lead in implementing the workplan, coordinating relevant stakeholders for development of outputs and as part of the project team develop project outputs. The National Project Manager will work in close collaboration and under the direct supervision of the National Director for International Environmental Affairs (NDIEA) of the GoTL and the Assistant Country Director and Programme Officer of the UNDP Poverty Reduction and Environment Unit. He/she is expected to perform the following functions:

1.      As part of the National Study Team (group of Thematic Working Groups), supervise, coordinate and actively engage in the collection and analysis of data, and development of component chapter relevant to the final INC document;
2.      Maintain good communication and establish good coordination mechanisms with Government counterparts, donor agencies, NGOs and communities;
3.      In close coordination with the National Directorates of the State Secretariat for Environment and the Environment Section (UNDP), review and update the overall project work plan and budget allocation;
4.      Develops TORs and leads recruitment processes for all consultancies;
5.      Monitor  activities of the National Study Team for implementation of the project;
6.      Provide necessary guidance and technical support to Consultants in performing their functions;
7.      Organize and facilitate Project Steering Committee(PSC) and Project Working Committee (PWC) meetings; and any other meetings with Government Counterparts, NGOs, communities and other stakeholders;
8.      Keep regular monitoring of the progress of the project and take corrective actions to ensure that the project is achieving expected outputs within the given timeframe and budget;
9.      Update project risk log on a quarterly basis;
10.  Prepare Quarterly and Annual reports to the GoTL, AusAid, GEF and UNDP;
11.  Supervise project personnel in conducting Administrative and Logistical functions and ensure timely and effective implementation of project activities;
12.  Certify and monitor the delivery of financial and non-financial resources;
13.  Ensure that project assets are properly recorded and used for implementation of the project;
14.  Perform any other functions as required by the project.

C. Qualifications, Competencies and Professional Experience:

1.      A university degree in environment sciences, natural resource management or other relevant academic and professional qualification. A Masters Degree or equivalent experience in this field of expertise is an advantage.
2.      A minimum of 5 years of experience and technical ability in managing projects related to environment, natural resource management or environmental conservation and planning.
3.      Strong background in project administration and management.
4.      Strong experience in organizing and facilitating meetings, workshops and writing reports in English.
5.      Good interpersonal and communication skills.
6.      Ability to work as a team.
7.      Good organizational skill.
8.      Strong computer skills especially for Word Processing, Spreadsheets, and Power point.
9.      Good oral and written communication skills in English and Tetum (Portuguese and Bahasa Indonesia are highly desirable).
10.  Knowledge of UNDP project implementation procedures, including procurement, disbursements and GEF reporting and monitoring is highly preferable.

Please submit your applications with curriculum vitae, references and other relevant supporting documents to the following address:

Human Resources Unit
UNDP Dili,
UN House Caicoli Street
Dili, Timor Leste
Fax: + 670 331 3534

The deadline for submitting applications is 6 April 2010
Only short-listed candidates will be notified. UNDP is an equal opportunities employer. Eligible female candidates are strongly encouraged to apply.

FAO Timor-Leste, National Consultant-Livestock Production Expert.

Terms of Reference
Vacancy Announcement

Position Title: National Consultant - Livestock Production Expert;

Duration: Three months with possibility of extension based on satisfactory performance and availability of funds;
Type of Contract: National Project Personnel (NPP);

Duty Station: Baucau with frequent field travels, as required;
N0. Post:  1 post;
Expected Start date 19th April 2010;

Project:  Post crisis rehabilitation of food security and livelihoods of most vulnerable population in the district of Baucau (OSRO/TIM/801/SPA);

General Description of Job:

Under the overall supervision of the Emergency and Rehabilitation Coordinator (ERC) in Timor-Leste, the direct supervision of the International Project Manager in Baucau and in close cooperation with Emergency Programme Officer and the other members of the FAO Timor-Leste team, relevant government authorities, both at central and district level, other UN agencies, non-governmental organizations (NGOs) and other stakeholders in the livestock sector, the Livestock Production Expert will be responsible for carrying out the following duties:

Duties and Responsibilities:
  • In cooperation with the respective District Livestock Officers as well as staffs at the Livestock Division, MAF, take part in the preparation and the assessment and of small-scale community based livestock production units;
  • Undertake frequent field visits to the project sites in order to supervise, provide technical advice and monitor the progress of the establishments of small-scale community based livestock production units;
  • Assist the extension workers of MAF and other implementing partners (IPs) in providing technical assistance services, particulate farmers involved in small-scale community based livestock production;
  • Support coordination and information sharing with the District Livestock Officer (DLO), especially to ensure timely delivery of animal health services (vaccination) to the FAO project sites;
  • Compile and submit on a regular basis progress reports to the International Project Manager on the progress in implementation of project activities in the field;
  • Assist the International Project Manager and participate actively in the planning, implementation and monitoring of project activities related to livestock production component;

Qualifications and Experience: Agriculture degree with work experience in livestock production and animal husbandry. Specialized degree in livestock production or related fields is preferred as well as a good background in working with farmers.     

Language: Working knowledge of English. Knowledge of Makassai would be an advantage.

Please submit your application with curriculum vitae and references via email OR in hardcopy to one of the following addresses:

Human Resources
FAO Timor-Leste
UN House Caicoli Street
Dili, Timor-Leste


Please DO NOT attach certificates and /or diplomas. They will be requested if needed.  Only short-listed candidates will be notified.

Food and Agriculture Organization as United Nation Agency is an Equal Opportunity Employer. Eligible female candidates are strongly encouraged to apply.

Giacomo Mencari
Baucau Project Coordinator
Emergency and Rehabilitation Unit in Timor-Leste
Food and Agriculture Organization of
the United Nations, FAO 
Mobile: +670 744 2348
Internet: http://www.fao.org/emergencies/ 

Search for Common Ground (SFCG), Finance & Accounting Manager, Deadline April 01, 2010.


Search for Common Ground (SFCG) Timor-Leste, a non-profit, independent, secular, non-government organization dedicated to conflict transformation, is seeking a Finance & Accounting Manager. She/he works in close collaboration with donors, as well as with operations, finance, and program staff on finance-related issues and information exchange. Search for Common Ground Timor-Leste is a representative office of SFCG, whose mission is to transform how individuals, organizations and governments deal with conflict - away from adversarial approaches, toward cooperative solutions. SFCG’s headquarters are in Washington, DC USA and Brussels, Belgium.

CONTRACT PERIOD: 12 MONTHS (with possibility of extension)

Duties and Responsibilities
·         Monitor daily activities in finance and accounting
·         Prepare monthly financial reports for SFCG Headquarters
·         Monitoring and tracking of budget and grants
·         Preparing budget forecasts for office operations and programming
·         Program budget design and management
·         Preparing budgets for proposals to donors
·         Serve as a budget advisor for program staff, this includes ensuring that donor guidelines are received, understood and implemented by key program and support staff
·         Act as internal auditor for Field Office Finance Reports, including controlling financial & accounting activities of field offices in order to ensure that activities run effectively
·         Effective supervision of Finance and Admin Officer and Assistants
·         Timely and accurate approval of bank reconciliation
·         Facilitate knowledge building and sharing
·         Maintain good working relationship with all staff
·         Training and capacity building for staff

·         Good knowledge of accounting
·         Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
·         Ability to implement new systems
·         Builds strong relationships with clients, focusing on impact and results for clients and responds positively to feedback
·         Consistently approaches work with energy and a positive, constructive attitude
·         Demonstrates openness to change and ability to manage complexities
·         Bachelor’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field
·         3-5 years of relevant experience at the national or international level in financial resources management
·         Previous experience in managing staff
·         Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems
·         Fluency in written and spoken English and Tetum (Portuguese and Indonesian helpful, but not required)
·         Excellent cross-cultural communication and working skills, enjoys a multicultural work environment

Please send your Curriculum Vitae and cover letter (including brief salary history and salary expectations) to Search for Common Ground at, sfcgtl@gmail.com, with the subject heading Finance & Accounting Manager by 5pm, Thursday April 1st, 2010.  Applicants will be reviewed on a rolling basis, as we hope to fill this position immediately. Only shortlisted candidates will be contacted.

ILO, Administration Assistant (Two Positions), Deadline April 07, 2010.

World Bank Office Dili, Office Manager, Deadline March 30, 2010.