Peace Dividend Trust Timor-Leste, Matchmaking Project Senior Assistant (National Staff), Deadline November 30, 2009.

Terms of Reference

Matchmaking Project Senior Assistant (National Staff)

Peace Dividend Trust Timor-Leste

Role

The Project Senior Assistant will assist the Project Associates in implementing all elements and aspects of the Matchmaking project of the Peace Dividend Marketplace (PDM). Female candidates are strongly encouraged to apply.

Responsibilities

The Project Senior Assistant will report to the Project Associate and be responsible for assisting the Project Associate in overseeing and implementing all field aspects of the Matchmaking project.

In particular, the Project Senior Assistant will:

· Assist the Matchmaking Associate in developing detailed list of the common procurement needs of international agencies, particularly among the international agencies operating in Dili.

· Assist the Matchmaking Associate and other project team members in collecting data about local SMEs to identify goods and services that can competitively match the operational needs of the international agencies based on the list of procurement needs. The “common services” identified by the United Nations will receive particular attention. Examples could include construction materials, office supplies, transportation, food stuffs, and even IT.

· In coordination with the Verification team, help identify local small and medium enterprises (SMEs) with a demonstrated ability to provide these goods and services, and establish partnerships.

· Assist the Matchmaking Associate in providing matchmaking services to procurement managers by matching their current overseas procurement to potential local alternatives.

· Develop marketing programs and tools for the Matchmaking program to facilitate individual international staff and visitors to make purchases from local businesses.

· Maintain records and prepare reports regarding Matchmaking activities, including number of businesses consulted, number of matches created, value of contracts facilitated, and jobs created.

· Supervise, maintain and update information on blogs: Serbisu blog, Aluga Uma blog, Kareta blogs, etc.

· Attend training courses and capacity building events as instructed.

· Perform other related duties as required.

Qualifications

· University degree in a relevant field and/or substantial professional experience in senior positions (i.e. Masters/3 years experience, Bachelors/5 years or Secondary certificate/10 years)

· Experience developing marketing programs and tools such as brochures, posters, and advertisements

· Experience marketing to international audiences

· Knowledge of the Timorese business community and industries

· Solid presentation skills

· Confidence and ability to meet with high level executives, officials and donors

· Experience with basic MS Office programs such as Word, Excel, and PowerPoint

· Familiar with Outlook and other internet related applications

· Fluent in Tetum and English (required), knowledge of Bahasa Indonesia, Portuguese and other Timorese languages (desirable)

· Strong organizational skills

· Specialized training in Administration and/or Business Administration would be an asset

· Basic knowledge of logistics would be an asset

· Good interpersonal skills and team working ability

Location

Dili, Timor-Leste, with periodic travel to districts.

Duration

Probationary term of three months, with extension up to June 30, 2010 and further based on funding.

Closing Date

November 30, 2009

Application Process

To apply for this position, send a cover letter, current CV, and 3 professional references

by email to Ms. Claire Parois at parois@pdtglobal.org or you may send paper copies to Peace Dividend Trust, PO Box 368, Estrada de Balide, Dili, East Timor

About PDT

Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. The Peace Dividend Marketplace (PDM) project is an innovative approach to increase the economic impact, and the resulting peace dividend, of the international aid and humanitarian presence in Timor-Leste. For more information, please visit our website www.peacedividendtrust.org.

Tetum Version

Termos da Referensia

Asistente Senior Projecto Suporta Ligasaun (Staff Lokal)

Peace Dividend Trust – Timor-Leste

Knar

Asistente Senior Projecto sei ajuda Associate Projecto iha implementasaun elementus no aspetus tomak husi projectu Suporta Ligasaun, “Peace Dividend Marketplace” (PDM). Ami enkoraza tebes kandidatus feto sira atu aplika ba pozisaun ida ne’e.

Responsablidades

Asistente Senior Projecto sei halo relatorio ba Associate Projecto no sei iha responblidade atu tulun Associate Projecto iha supervizaun no implementasaun aspetu hotu-hotu husi projecto Suporta Ligasaun.

Iha partikularmente, Asistente Senior Projecto sei:

• Tulun Associate Suporta Ligasaun hodi halo lista detailha kona ba necisidade aprovizionamento iha zera husi agencia internasional, particularmente agencia international nebe halo sira nia kn’ar iha Dili.
• Tulun Associate Suporta Ligasaun no membru projecto seluk halo kolesaun de dadus husi emprezariu lokal medio no kiik hodi identifika sasan no servisu (Ingles: good & services) nebe bele responde ho kompetitivamente nesesidades operasionais husi azensia internasional sira bazeia ba sira nia lista requizasaun aprovizionamentu nian. Li-liu sei fo atensaun especial ba “Servisu Zeral” nebe Nasoins Unidas identifika ona. Ezemplu maka bele inkluidu materiais konstrusoins, suplai ba edifisio sira nian, transporte, aihan, no bele mos sasan Technolozia Informatika nian.
• Halo koordenasaun ho grupo verifikasaun, ajuda atu identifika empresario local medio nomos ki’ik nebe bele hatudu abilidade / kbit atu fornese sasan no servisu sira ne’e, no establese parseria.
• Ajuda Associate Suporta Ligasaun fornese servisu suporta ligasaun ba manazer aprovizionamentu sira ho halo ligasaun ba sira nia aprovizionamentu estranzeirus actual nian ho alternativus aprovizionamentu potensial iha rai laran nian.
• Dezemvolve programas no instrumentu promosaun (marketing) ba programa Suporta Ligasaun atu fasilita indvidus vizitor no staff internasional sira hodi sosa sasan iha negosius local sira.
• Manten apontementu (record) no prepara relatorio konaba actividades Servisu Suporta Ligasaun , inkluidu numeru negosius nebe konsulta tiha ona, numeru ligasaun nebe halo ona, valor husi kontratus ka tranzasaun nebe fasilita tiha ona no servisu nebe mosu ka iha tamba tranzasaun ka kontratu sira ne’e.
• Superviziona, manten no hatama (update) informasaun iha blog hanesan: blog Serbisu, blog Aluga Uma, blog Kareta, etc.
• Atende kursu treinamento nomos actividades aumenta kapasidade ho instrusoins husi superior sira .
• Pronto hatu halo servicu seluk kuandu presiza..

Kualifikasaun

• Graduado Universidade iha area nebe relevante nomos experiensia professional substansial iha pozisaun senior (ex. masterado ka iha experiensia tinan 3, baixarelato ka iha experiensia tinan 5, no Sertifikadu SMA ka iha experiensia tinan 10).
• Iha experiencia atu halo ka dezenvolve programas no instrumentu promosaun / marketing hanesan brosuras, posters no mos reklame.
• Iha experiencia konaba halo promusaun / marketing ba atendentes internasional sira.

• Iha koinesementu konaba komunidades negosius Timorenses no industria.
• Kbit/kapasidade aprezentasaun nebe solid.
• Fiar an no abilidade atu hasoru executivu nivel as (ema boot), ofisiais no doadores sira.
• Iha experiencia kona ba programa basik MS-Office, liu liu Word, Excel no PowerPoint.
• Familiar ho Outlook no aplikasaun internet sira seluk.
• Bele kolia no hakerek iha lingua Tetum no Ingles (requeridu), no hatene lian Bahasa Indonesia, Portugues, ho dialecto Timorense sira seluk .
• Kapasidade organizasional nebe forte.
• Hetan ona treinamentu spesializadu iha Administrasaun no/ka Administrasaun Bisnis nudar vantazen ida.
• Spesialidade treinamento iha administrasaun no mos administracao bisnis.
• Iha konesimento baziku konaba logistika mos vantazen ida.
• Iha personalidade no talenta nebe diak no mos iha kapasidade atu servico hamutuk.

Servisu fatin

Dili, Timor-Leste, iha viajem periodiku ba distrito hotu-hotu.

Durasaun

Tenke akaba termo probasionario ba fulan tolu, no sei bele extende servisu to’o 30 de Junho 2010 no liu tan depende ba iha situasaun fundus.

Vagas sei ramata iha
30 Novembro 2009

Prosesu aplikasaun

Atu hato aplikasaun ba pozisaun ida ne’e, halo favor haruka karta aplikasaun (cover letter), CV actual, no referencia profesional 3 liu husi email ba Sra. Claire Parois iha parois@pdtglobal.org, ka bele haruka dokumentus sira iha leten ne’e ba iha Peace Dividend Trust, Estrada de Balide, PO Box 368, Dili, Timor-Leste.

Kona ba PDT

Peace Dividend Trust nudar fundasaun non-profit nebe dedica nia servisu atu halo misaun humanitarian no paz nian efisiente, efectivo no equilibradu liu, hato’o paz nebe metin no justo ho klibur dame nebe bo’ot. Projectu “Peace Dividend Marketplace” (PDM) nudar aprosimasaun inovativu ida atu hasae inpactu ekonomia, no rezulta klibur dame, liu husi prezensa azudus internasional no misaun humantaria iha Timor-Leste. Atu hetan informasaun seluk tan bele vizita www.peacedividendtrust.org.

Luta Hamutuk, Programme Coordinator, Deadline October 30, 2009.

VACANCY ANNOUNCEMENT

JOB TITLE: Programme Coordinator
Expected start date: 1 February 2010

Type of contract: Fixed Term, 3 years

Salary: USD10, 800.00 –“ USD12, 000.00 per annum (including tax 10%)

GENERAL DESCRIPTION OF THE JOB:

Programme Coordinator for a 3 year development programme entitled "Participative and effective Budget Monitoring in East Timor through an enhanced Civil Society", to be implemented by Luta Hamutuk, and funded by the European Commission (EC) and CAFOD.

The Programme Coordinator will be responsible for overall monitoring and evaluation and reporting of the project, liaison and coordination with CAFOD and other international associates on project implementation, and building the capacity of Luta Hamutuk in managing institutionally-funded projects. The post holder will have responsibility in conjunction with CAFOD staff for ensuring compliance with EC operational, monitoring and reporting requirements.

DUTIES AND RESPONSIBILITIES:

Monitoring and Evaluation, and Reporting: The Programme Coordinator will have overall responsibility for monitoring and evaluation, and reporting to CAFOD. This will include the provision of technical support and guidance to Luta Hamutuk to develop and ensure the effective roll-out and implementation of monitoring and evaluation systems, and being responsible for the production of timely and accurate reporting to donors on programme progress and impact.

Capacity Building and Mentoring Support: In the course of the programme, to actively build the capacity of Luta Hamutuk in managing institutionally-funded programmes, including in areas of team planning, monitoring and evaluation, narrative and financial reporting, financial management, grant management and compliance, and accountability to programme beneficiaries and other stakeholders.

Ensuring compliance with EC contract requirements: The Programme Coordinator will support grant management and will have responsibility in conjunction with CAFOD and Luta Hamutuk staff for ensuring that the project is carried out in full compliance with EC contract requirements and that all funds are used accountably.

POSITION IN THE ORGANISATION:

The Programme Coordinator will be managed by, and report to, the Director of Luta Hamutuk. They will have an additional line of reporting to CAFOD.

PERSON SPECIFICATION:

Qualifications and Experience:

Essential:

• Degree level educaation.

• Substantial hands-on experience working on ddevelopment programmes, particularly in M&E and capacity building roles.

• Substantial experience in financial and grant mmanagement, and in managing compliance requirements.

• Experience in liaising with and reporting to institutional donors

Desired:

• Experience working on ECC funded programmes.

• Experience working on governance and transparency issues.

• Practical experience in gender mainstreaming.

• p; Experience in developing and facilitating training workshops to civil society organisations and community-based organisations.

Skills and knowledge:

Essential:

• Demonstrateed skills in monitoring and evaluation, NGO capacity building, and project management.

• Proven skills and ability in representtation and collaboration with multi-level stakeholders.

• Excellent interpersonal and team-wworking skills.

• Excellent oral and written communiccation skills, with proficiency in Tetum or Indonesian, and in English.

Numerate and familiar with analysis of statistical data.

• Ability to work within an agreed timetable andd set deadlines.

• Proficient in standard IT packagess (Excel, Word, and email)

Desired:

• Familiarity with EC regulations and policies and ability to fulfil reporting requirements.

• Databasse development and management skills.

• Knowledge of gender mainstreaming issues and tools.

• Knowledge of accountability issues and processes.

DEADLINE: 30 October 2009 (Hours closed at 5:00 pm)

Please send your CV and applications relevant to the above criteria through this email: lutahamutuk.timorleste@gmail.com or your documents directly submitted to the Administrative of Luta Hamutuk at Luta Hamutuk Office in: Rua Gov. Celestino da Silva, Farol, Palapaso, Dili Tel: (+670) 332 2619.

Ministry of Health (Department of Planning), Monitoring and Evaluation Specialist, Deadlinen November 16, 2009.

Monitoring and Evaluation Specialist/Advisor

Government of Timor-Leste
Government Line Ministry
Closing date: 16 Nov 2009
Location: Timor-Leste

Dili, regional travel

Position Code: 5.C.4
Position Title: Monitoring and Evaluation Specialist
Unit: Department of Planning, Monitoring and Evaluation, Directorate of Planning and Finance MoH
Reporting to: Head of Department of Planning, Monitoring and Evaluation, MoH
Version: September, 2009
Position Start: November, 2009
Position End: November, 2010 (12 months – Initial term)
Input: First year
Probation: 3 Months
Assessment: Annual

Background of the Project

The Government of the Timor Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for the women and children, in order to accelerate the progress toward the Health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to and demand for quality health services, straighten management, human resource development, and support systems, and improve overall coordination, planning and monitoring.

The health sector has been among the best-performing ministries in terms of performance and budget execution, but the recent increases in government revenues poses a challenge to ensure efficient utilization and execution of both budgetary resources and international assistance, particularly at the district level.

Monitoring and Evaluation Technical Support position is established within the Department of Planning, Monitoring and Evaluation under the Directorate of Planning and Finance, MoH to capacitate the mentioned Department staff in the development of necessary M&E tools, guidelines policies and to provide training on data management and implementation of the routine monitoring activities for the MoH programs and projects.

As this activity complementing one of the main objectives of the Ministry of Health’s policy from 2009 onwards, this fundamental component will address critical gaps in supporting and scaling up the national response in various aspects including the following objectives:

a. To promote and increase local capacity performances in Monitoring and Evaluation System;
b. To improve and increase motivation for all local health professionals;
c. To ensure that Data and Information about health are available and accessed anytime;
d. To provide reliable data and Information by improving National and District Health Information database;
Objective of the Assignment

The M & E Specialist will provide ongoing support in terms of setting up Monitoring and Evaluation Tools and Health Reporting Mechanism for Central Health Services, National Hospital Guido Valadares / All Referral Hospitals, SAMES, National Laboratory, Institute of Health Science and other personalized Health Institution and all Districts Health Services.

Duration of the Assignment

The assignment will be initially for a period of 12 month, subject to review of satisfactory performance at the end of first 3-month probationary period. After completion of 12 months, subject to a full performance review, the availability of funding and the circumstances of the Ministry prevailing at that time, an extension of the contract may be considered.

Scope of Services

The Monitoring and Evaluation Specialist is required to do the following:

1. General requirements

• To submit monthly work plan base on the statement in the ToR/Duty Statement;
• To work effectively in the provision of work assignments;
• To actively participate in relevant meeting and forums;
• To be productive and timely in meeting work output requirements;
• To abide by policies and procedures of Ministry of Health and funding organization;
• To facilitate an effective and safe working environment and work in a manner that promotes safety for self and others;
• To promote good relationship with all MoH officials including all TAs and external partners as a mean of advocating the national interests;
• To ensure that the accessibility of the Data and Information are available and accessible for all service providers at the National and Districts;
  
  

2. Specific Responsibilities

The main job of M & E Specialist is to provide technical advice on the development of comprehensive M & E Plan, M & E tools and guidelines, M & E policies for the implementation of the National Health Programs and Projects. Specifically, the Specialist shall work closely the Head of the Department of Planning, Monitoring and Evaluation, MoH, and other relevant Departments with MoH and technical partners, stakeholders, including WHO. The main responsibilities of the incumbent are:

• To develop an integrated M&E Plan and M&E Tools for the Ministry of Health, Timor Leste.
• In coordination with other relevant advisor, to develop M&E Software;
• To work with M&E Officer within the Department of Planning, Monitoring and Evaluation to draft a comprehensive M&E Plan for Health Sector Strategic Plan – Support Service (HSSP-SP);
• Develop M&E operational guidelines for HSSP-SP and other related programs and project that shall serve as reference guide for the Department of Planning, Monitoring and Evaluation and MoH staff for planning and implementation of M&E activities.
• Develop training syllables and trainer’s guide for training on M&E activities for the Department of Planning, Monitoring and Evaluation staff specially and MoH generally, including Sub-Recipients of the HSSP-SP Grants.
• Under the instruction of the Department of Planning, Monitoring and Evaluation and in collaboration with relevant Department of MoH, Support the implementation of monitoring and evaluation activities for the programs and project implemented by the Ministry of Health and Non Governmental Organizations as MoH counterparts.
• Supported the Integrated Disease Surveillance System (IDSS) and Health Management and Information System (HMIS) to monitor the implementation of these systems, identify the gaps and provide recommendation to improve the system in terms of timeliness and completeness for the adequacy M&E purpose;
  
  

Institutional Arrangements

The M&E Specialist will work closely with the Head of Department of Planning, Monitoring and Evaluation as his/her counterpart on day to day basis.

The M&E Specialist will work under the supervision of Department of Planning, Monitoring and Evaluation, Directorate of Planning and Finance, MoH.

On contractual issues the specialist will report to the Head of Department of Partnership Management

Position will be based in the Capital City of Dili, Timor Leste, with intensive travel to District and Sub Districts/Health Posts.

Qualifications and Experience

It’s expected that the specialist will have the following qualifications and experience:

1. Master in Public Health or equivalent;
2. At least 5 years experiences in the area of Monitoring and Evaluation;
3. Skills and experience in Monitoring and Evaluation of Health Programs;
4. Experience working in developing countries;
5. Understanding of Health Service Management;
6. High level analytical and problem skills solving;
7. High level interpersonal and oral and written communication skills;
8. Skills in training and mentoring staff;
9. Ability to analyze and interpret M/E needs, risks and develop appropriate implementation strategies and programs
10. Ability to develop and maintain effective partnerships and networks with key stakeholders.
11. Good communication in English, (knowledge of Bahasa Indonesia or Portuguese is desirable).

How to apply
Email with cover letter CV to Ivo Freitas, Head of Department of Partnership Management, Ministry of Health, coniz2005@yahoo.com
or Marie Sardie, Human Resource Advisor, marie495084@yahoo.com
or Jayendra Bhatta, Central Procurement Advisor, jayendrahbhatta@yahoo.com
Reference Code: RW_7WVD7L-47

Ministry of Finance, Senior Management Adviser (SMA) on State Finances, Deadline November 14, 2009.

Senior Management Adviser (SMA) on State Finances

Government of Timor-Leste
Planning and Financial Management Capacity Building Program, PFMCBP-Ministry of FIinance Timor Leste
Closing date: 14 Nov 2009
Location: Timor-Leste - Dili

Ministry of Finance Timor Leste,
Planning and Financial Management Capacity Building Program

Position: Senior Management Adviser (SMA) on State Finances

Objectives:

Provide policy and technical advice to the Minister of Finance (MF) and the Senior Management Committee. The SMA will assist the Minister in dispensing her ministerial functions as well as support the SMC in providing efficient management support to the functioning of the Ministry.

Supervise and provide technical support and in-line functions, as required, to the operations and concerns of the General Directorate of State Finances ensuring the effective, transparent and accountable implementation of its planned annual programs and actions.

Build the capacity of his/her direct counterpart, ensuring that the essential basic skills and knowledge on matters related to the State Finances are acquired. Similarly, ensure that the counterpart Director General is competent to assume the function of the position by the end of the engagement of the Senior Management Adviser.

Reporting: Minister of Finance, PFM Adviser to the Minister
Counterpart: Director-General for State Finances
Supervision: TAs under DGSF
Duration: July 2011 (exact date to be agreed)
Location: Directorate General of State Finances, Ministry of Finance, Dili, Timor-Leste

Selection Criteria

Essential

• Minimum of ten (10) years experience of public financial management, including at least five years advice at senior levels in Ministries of Finance.
• Minimum of five years work experience in developing countries.
• Strong leadership and managerial skills, with an ability to manage complex relationships and communicate clearly.
• Excellent conceptual and analytical skills in public financial management and an ability to conduct policy discussions, see the big picture as well as the details, and address both macro and micro issues.
• Excellent organizational, analytical and prioritization skills, with ability to set out detailed steps required, follow assigned tasks/projects through to completion, and set up monitoring systems.
• Strong skills in monitoring and evaluation.
• Demonstrated understanding of and experience with capacity building approaches in developing countries.
• Advanced University degree (PhD, Masters or equivalent) in Economics, Public Policy/Administration, or related fields.
• Demonstrate willingness to undertake further language training in Tetun and/or Portuguese.
  
  

Desirable

• Experience of conducting analysis and providing advice on development issues and policies of natural resource rich countries.
• Knowledge of Tetum, Portuguese or Bahasa Indonesia.
  
  

Only short-listed candidates will be contacted.

Project Background

The Ministry of Finance of the Government of the Democratic Republic of Timor-Leste is looking to recruit a Senior Management Adviser for State Finance for its Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a five-year technical assistance program supported by a grant from the International Development Association and a co-financing Multi-Donor Trust Fund. The Program started in late 2006, and is scheduled to close in July 2011. PFMCBP provides technical assistance to sustainably strengthen planning, budgeting, public expenditure management and revenue administration for growth and poverty reduction, with emphasis on efficiency, effectiveness, accountability, integrity, service culture, and transparency.

PFMCBP has assisted the Government of Timor-Leste take forward an important reform agenda. Key achievements include implementation of a major reorganization of the Ministry of Finance; strengthening public expenditure management through simplification and strengthening of treasury systems and processes, and increased delegation of authority to line ministries; improved revenue management, including increased transparency in tax administration and reinforcing Petroleum Tax administration; and a gradual improvement in macroeconomic planning. There are important challenges ahead as the Ministry of Finance implements a strong reform program in a capacity constrained environment. PFMCBP itself has a challenge to build capacity and enable an increased transfer of responsibility to Timorese public servants.

The Ministry of Finance is responsible for the strategic management of PFMCBP, through its Consultative Council for Financial Management (also known as Senior Management Committee-SMC) chaired by the Minister of Finance. There is a dedicated Program Implementation Unit (PIU) that is responsible for day-to-day program management and implementation which has been integrated recently into the newly established Directorate General Corporate Services. A Supervisory Committee of donors to PFMCBP, also chaired by the Minister of Finance, provides regular oversight on program implementation and achievements. The World Bank is responsible for program supervision, to ensure it is aligned with agreed objectives and financing agreements.

Scope of Work

Working with the DG to strengthen leadership and management capacity through:

• On-the-job-training, coaching, and mentoring, including advice on business standards for DGSF;
• Development of a DG-wide work program and a performance monitoring system;
• Support to completing appointments for staff across the DG;
• Support for implementing the staff performance management system and any other civil service reform measures around ethics, professionalism, accountability and transparency.
  
  

Managing consultants’ performance to ensure staff and institutional capacity development across all National Directorates of DGSF through:

• Supervision of and reporting on implementation of the Institutional Development Capacity Building Plan in DGSF.
• Assistance in monitoring and evaluating capacity building activities of consultants in DGSF.
• Management of consultants in DGSF, including implementation of the program’s performance management system for consultants.
  
  

Providing operational support as required through:

• Provide advice to the Minister and technical support to the State Finances Director-General in the areas of expenditure review, budgeting, treasury-related issues, payroll, audit and procurement services, asset management and Management Information Systems; including multi-year fiscal planning and expenditure control frameworks;
• Assist the Director-General in the discharge of his responsibilities and functions and support the Director-General and National Directors with the efficient management and coordination of the technical assistance extended within the Branch;
• Provide continuity and direction in the absence of senior national staff within the General Directorate of State Finances;
• Assist the National Directors and other line managers under the hierarchy of the structure of the State Finances to accomplish their day to day tasks better;
• Provide support and active contribution in the work and responsibility of the Consultative Council for Financial Management (also known as Senior Management Committee-SMC) of the MOF;
• Provide overall support to the goal to improve the operational management of the Ministry of Finance;
• As required, provide advice to the Government of Timor-Leste through the Minister of Finance on policy matters and their economic implications. Similarly, provide timely policy advice and support to the Minister of Finance on matters related to the concerns of State Finances;
• Perform such other supporting tasks, both administrative and technical in nature, to enhance the operations of the General Directorate of State Finances, and as will be required by the Ministry of Finance.
  
  

Key Deliverables

• Assignment Work Plan, with specific timelines and expected outcomes within 4 weeks of commencement.
• DG-wide work program and performance monitoring system.
• Business standards for DGSF operations.
• Assist the DG to complete the HR plan and also the Strategic Plan for State Finances
• Completion of the 2011 budget in a timely manner
• Completion of the finance regulations associated with the new Public Finance Act
• Implementation of professional development plan for Director General.
• Support to the completion of the procurement manual, a budget manual and also the Treasury manual
  
  

The Senior Management Adviser for State Finances will provide monthly Work Plan Progress Reports to the Director General for State Finances, and PFM Adviser to the Minister, with copy to PIO, on the progress and/or completion of the activities outlined in the Work Plan.

The Adviser will provide an End of Assignment report to the PIO, with copy to the Director General for State Finances, and PFM Adviser to the Minister, no later than 10 working days prior to the end of contract.

Performance Evaluation

Performance of the Senior Management Adviser for State Finances will be assessed by the Director General for State Finances and the PFM Adviser to the Minister in accordance with the performance review framework for advisors in place in the Ministry.

There is probation period of three months.
How to apply
Please visit our website at www.mof.gov.tl/ and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications need to be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl, no later than 17:00hours Timor-Leste time on 14 November, 2009.

Applications received by this date will take priority; however, late applications will be considered if the position has not been filled.

Only short-listed candidates will be contacted.
Reference Code: RW_7WT36J-73

Ministry of Health, Hospital Service Management Advisor, Deadline November 16, 2009.

Hospital Service Management Advisor

Government of Timor-Leste
Government Organisation
Closing date: 16 Nov 2009
Location: Timor-Leste

Dili with travel to districts

Position Title: Hospital Service Management Advisor
Unit: Hospital Directorate
Reporting to: Dr. Ana Pereira Magno, National Director of Hospital Services and Referral
Version: 1
Position Start: December 2009
Position End: December 2011
Probation period: 3 months

Background of the Project

The Ministry of Health of Timor-Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for women and children, in order to accelerate progress toward the health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to, and demand for, quality health services, strengthen management, human resource development, and support systems, and improve overall coordination, planning and monitoring working within the Ministry of Health system.

Background to Position

When Timor-Leste emerged from conflict, it faced the challenge of rebuilding its health system from the ground up. Over 75 percent of health infrastructure was damaged or destroyed, and many senior-level staff, including some 85 percent of doctors, left the country. Preventive services such as immunization were effectively brought to a halt, despite attempts on the part of non-government organizations (NGO) to provide health services during the transition.

Since that time, rapid progress has been made in rehabilitating the health system, due in large part to an early focus on developing a realistic, pro-poor policy framework. The Ministry of Health (MOH) has responsibility for the provision of health services. A Health Policy Framework, Health Strategic Plan and Medium Term Expenditure Framework have been developed and approved, and the rehabilitation of facilities is nearing completion for the most part in accordance with the service delivery system defined in the policy framework. Systems for managing the human and financial resources needed to deliver the planned level of services to the community are being refined, and access to primary health care services has increased considerably. Many challenges remain, however. Prioritization of spending in the health has been essential to maintain the Government’s desired emphasis on cost-effective and pro-poor health care services that improve the health status of its citizens.

Objective of the Assignment

The purpose of this assignment is to support the Ministry of Health National Directorate of Hospital Services and Referral:

(i) To implement a system of policies and procedures to define appropriate standards of patient care, and delivery of services in the Hospital Services Package;

(ii) to define and implement an accountability system for patient outcomes, financial management and supply functions

(iii) to analyse staff and management professional development needs and develop a feasible plan for implementing strategies to meet those needs;

(iv) if appropriate, to assist the Ministry and/or hospitals to develop twinning relationships with appropriate institutions in neighbouring countries by identifying potential candidate institutions, supporting the Ministry in making initial enquiries, and in the development of appropriate contracts or memoranda of understanding to sustain the relationship;

(v) to advise on a framework for monitoring and evaluating progress in the implementation of the plan.

Scope of services:

The advisor, under the direction of the Director, National Directorate of Hospitals Division of the Ministry of Health will:

1. Work with the Directorate, to further develop Hospital based policy/procedures to improve professional standards and patient safety. These should be applicable to the whole hospital system but be tested in the 5 referral hospitals.
2. Advise on building and implementing accountability systems starting with clear accountabilities for patient care and outcomes, financial management and supply functions.
3. Support management in developing skills
4. Advise on strategies for staff professional development ( on the job)
5. With the Directorate, propose a practical system for monitoring and evaluating progress in implementation of these systems and management and staff development activities;
6. Support twinning arrangement activities between hospitals in Timor–Leste and Overseas.

The Advisor

The advisor will have comprehensive practical experience in the implementation Basic Package of health Services- essential services for hospitals, service delivery at the hospital level, strong management and clinical management and a demonstrated capacity to work effectively in cross-cultural settings. The consultant will have appropriate qualifications in hospital services management and a demonstrated record of achievement in management improvement, ideally in countries that have similar structural and capacity issues.

Activities

A 2 year contract is envisaged, with the initial analysis phase to take three months, following which a workshop of Ministry and Hospital managers, and World Bank technical and hospital advisors will agree detailed priorities, timelines and deliverables for the remainder of the assignment.

List of Reports, Schedule of Deliverables, Period of Performance

Reports and Deliverables
Inception Report: 14 days from commencement
Training and Capacity Building Program: 12 weeks from commencement
Progress Reports against work plan noting variation in from approved work plan. Every 3 months
Final Report: 14 days prior to completion
Project Quarterly Financial Reports Every 3 months and sent to donors and project implementers within the required timeframe quarter

Policy Matters

The exit strategy of the Hospital Service Package Commission should be incorporated in the elaboration of policies and procedures.

Working with the Directorate to provide advice with future Hospital based policy/procedures to improve professional standards and patient safety.

Technical and Management

By developing an operational document for HSP implementation using structures, organs and functions at the National Directorate and Hospitals, provides an enabling environment to the improvement of management of hospitals so they function effectively and efficiently as part of the health system.

The annual planning process of all hospitals should be done with the inclusion of the Directorate. The methodology and processes in the development of a common plan with the Directorate is essential.

The technical areas addressed by the Hospital Service Package Commission should be taken up as a guide and initial tool in selection of technical strategies.

Supervision/Coordination

The Advisor will facilitate the establishment of the links between the Hospital and the PHC service delivery system. A communications strategy to enhance supervision and coordination is a priority for the adviser to develop with the Director and the three departments at the Directorate.

Transfer of Knowledge

One of the core responsibilities of the Hospital Advisor is to establish an effective strategy to improve the capacity of the Hospital Management team in order to implement and maintain effective and quality service delivery. The Advisor is expected to develop an appropriate skill transfer program whereby through on-the-job training, distribution of tasks between the advisor and hospital management team.

Probation Period:

3 months from time of engagement. Prior to the completion of this period, the Ministry will decide if to continue the services of the consultant or not. If services are to be terminated, then 30 days notice will be provided, during this time the consultant is to handover all information, material, data and equipment relating to the service and in his/her position, to a person nominated by the Ministry.

Performance Assessment:

At the end of the contract period or annual basis, whichever is the lesser; the Ministry will provide an assessment of the Consultant’s performance and provide a written summary.

Data, Local Services, Personnel and Facilities to be Provided by the Borrower

The Ministry of Health will provide the following items for use by the consultant:

a. Office space within the National Directorate of Hospital Service Referral, office furniture and access to office equipment, phone and email.
b. Vehicle for travel outside of Dili only (not private use)
c. Rooms, as required, for training and meetings.
d. Consumables related to normal performance of services, including training.

Essential

1. A Masters in Hospital Management or Masters in Health Management.
2. At least 10 years of experience in a hospital management in a resource poor or fragile states environment.
3. Comprehensive practical experience in the implementation Basic Package of Health Services
4. Experience in service delivery at hospital level
5. Management skills and clinical knowledge and achievements in management improvement
6. Excellent communications skills and an ability to work with people from a diversity of backgrounds;
7. Fluency in English.

Desirable

1. Language ability in Portuguese, Tetum, Spanish or Bahasa Indonesian

Duration of the Assignment:

The assignment will be initially for a period of 24 months, subject to review of satisfactory performance at the end of the first 3-month probationary period; subject to a full performance review, the availability of funding and the circumstances of the Ministry prevailing at that time, an extension to the contract may be considered.

Reporting:

On a day-to-day basis the advisor will report to Dr. Ana Magno, the National Director of the Hospital Services and Referral, with frequent contact with Director Heads of Dili National Hospital and Referral Hospitals. For contractual issues, the Hospital Service Package Advisor is to report to the National Director of Planning and Finance.

Duty Station: Position will be based at the Ministry of Health in Dili. However, there may be occasional travel to the districts.

IOM, Legal Consultant (Counter Human Trafficking), Deadline November 13, 2009.

Legal Consultant (Counter Human Trafficking) (Five-month Consultancy Contract)

International Organization for Migration (IOM)

Closing date: 13 Nov 2009
Location: Timor-Leste - Dili

Background Information:

Human trafficking, the improper acquisition of people for the purposes of their exploitation, affects all regions of the world. As many as 800,000 people are trafficked across borders every year, with many more trafficked within the borders of their own countries. Trafficked persons experience serious violations of their human rights at the hands of their traffickers as those who exploit them, including physical, sexual, and psychological violence.

Timor-Leste is a destination country for trafficking of women and men for the purposes of labour and/or sexual exploitation from neighboring countries, and is also affected by internal rural-to-urban and district-to-district trafficking in Timorese women and children. As the leading international organization combating human trafficking, IOM works to assist the Government of Timor-Leste (GoTL), national civil society, and service providers to prevent human trafficking, protect and assist trafficked persons, and investigate and prosecute trafficking offenses.

Project Description:

The project aims to assist the GoTL and concerned stakeholders to develop national capacities to prosecute trafficking offenders and to provide legal protections to victims of trafficking; to improve the quality and quantity of protection and assistance services available to trafficked persons; and to increase institutional capacity and coordination. These objectives will be reached through an expert legal review of the current legal framework, recommendations for improvement, and the initiation of an anti-trafficking legislative drafting process; through the establishment and operation of a shelter and an assistance fund for trafficked persons; and through targeted training of law enforcement and service provider personnel, as well as through support for networking and coordination fora.

General Functions:

The consultant will provide technical legal assistance to enable IOM to support the Government of Timor-Leste in developing a comprehensive anti-trafficking legal framework In line with international standards. In particular, he/she will:

1. Review current anti-human trafficking legal framework in Timor-Leste.
2. Draft set of recommendations for comprehensive legislation.
3. In coordination with the Inter-Agency Trafficking Working Group, establish legal working group inclusive of key government and civil society actors.
4. Develop curriculum for legal working group with a focus on international standards and a comparative assessment of national anti-trafficking legislation from other countries, with a focus on South East Asia.
5. With support of project staff, undertake planning and logistical preparations for sensitization workshop for legal working group and conduct sensitization workshop.
6. Conduct not less than four periodic legal working group drafting and advocacy sessions.
7. Together with legal working group, develop outreach activities targeting government, civil society, and community leaders to sensitize them on the need for anti-trafficking legislation.
8. In coordination with legal working group, conduct not less than three sensitization sessions.
   
   

Deliverables:

1. Report assessing current legal framework in Timor-Leste, including recommendations for its improvement in light of international standards for protection of trafficked persons and prosecution of traffickers (+30 days).
2. Document containing names and contact details of individuals who will comprise legal working group, supported by letters of appointment provided by each individual’s Ministry or agency (+60 days).
3. Agenda and curriculum for sensitization of legal working group members, including materials on international standards in anti-trafficking legislation and a comparative assessment of national anti-trafficking legislation (+75 days).
4. Report on sensitization workshop for legal working group, including names and contact details of participants, and outcomes of the workshop (i.e., knowledge assessments, recommendations, programmes of action, etc.). (+90 days)
5. Periodic reports detailing results of each legal working group drafting and advocacy session (within 7 days of each session)
6. Following the conclusion of legal working group drafting and advocacy sessions, draft anti-trafficking legislation for Timor-Leste (+120 days).
7. Document detailing outreach strategy for sensitizing government, civil society, and community leaders on the need for anti-trafficking legislation (+100 days).
8. Periodic reports detailing results of sensitization activities (within 7 days of each session).
9. Monthly reports detailing consultant’s activities for the period, including details on meetings held and meeting outputs, identification of key cooperants and counterparts, and identification of challenges and successes during the reporting period (+30, +60, +60, +120, and +150 days).
   
   

Desirable Qualifications

Education and Experience

a) Advanced university degree in law with demonstrated expertise in international, civil law, and international human rights law;

b) five years progressively responsible experience in providing legal advice to government and civil society stakeholders;

c) previous experience in post-conflict and/or South East Asian countries will be considered an advantage;

d) familiarity with, and previous experience working on, human rights issues;

e) experience working on counter- trafficking issues will be considered an advantage;

f) familiarity with international law and legislation, specifically the Protocol to Prevent, Suppress and Punish Trafficking in Persons, especially Women and Children, supplementing the United Nations Convention Against Transnational Organized Crime.

Comptencies

a) Excellent communication skills, both written and verbal;

b) proven ability to review and draft legislation;

c) ability to work at strategic and policy levels, including in politically sensitive environments;

d) demonstrated ability to identify, approach, and coordinate with stakeholders of diverse backgrounds and levels of expertise;

e) ability to work under time and political pressure and meet deadlines;

f) ability to work independently with a minimum of supervision.

Languages:

Excellent command of spoken and written English and Portuguese.
Familiarity with Tetum desirable.

How to apply

To apply please send a covering letter and CV to Poonam Khetwani at pkhetwani@iom.int by 13th November 2009.

Reference Code: RW_7WT6GK-51