Wednesday, May 26, 2010

OXFAM, Communications Consultant, Deadline May 28, 2010.


Terms of Reference

Title:
Communications Consultant
Organization:
Oxfam International Timor-Leste Program
Responsible to:
Country Director
Location:
Dili, Timor-Leste
Date:
June 2010 – 10 Days

Purpose
Proposals are sought from suitably qualified and experienced consultants and/or organizations.
Background
In September 2009 Oxfam commissioned a midline survey of its EC funded food security program in Oecusse and Covalima districts – the COPE for LIFE program. The final report was submitted in April 2010 and is over 100 pages in length.

Objectives
The purpose of this consultancy is to review and edit the English language version of the midline survey report and produce a final version that is more appropriate for publication and wider dissemination, and which preferably connects to the wider food security situation within the country. The final report also must meet the visibility requirements of the EC Delegation.

Activities
The Consultant will:
  • Read and review the English language version of the midline survey report, and discuss key findings with people involved in the survey process.
  • Re-format and edit, using the following sections: introduction; background & survey rationale; methodology; key findings (impacts, changes, progress against indicators); learnings; discussion; recommendations.
  • Edit and synthesize the qualitative data presented in the report to give a concise and coherent picture of the food security situation in the surveyed communities.
  • Link the key findings with the wider food security situation, and policy framework in Timor-Leste.
  • Ensure the final publication is in-line with EC visibility guidelines.

Timeline and completion date
The assignment shall be finished by June 11th 2010.

Work arrangements
·         The consultant will be expected to work independently and off-site;
·         Communication with Oxfam staff to discuss key findings of survey may take place face-to-face or over phone.
·         Costs incurred should be included in daily rate submitted with Proposal and will not be reimbursed separately.

Qualifications and experience required
The successful candidate / organization will have:
  • Previous writing and editing experience for external audience.
  • Experience with both qualitative and quantitative information.
  • Ability to synthesize and analyze information and link to policy recommendations.
  • Excellent written English language skills and higher education required.

Proposal
Proposals should include a covering letter outlining your skills, experience, and suitability for this consultancy position.  It should also include a CV, relevant writing sample, availability, fee, and a minimum of two references.   E-mail proposal to Anne Heese, OD/Human Resources Manager, via email at: anneh@oxfam.org.au by no later than Friday, May 28 at 12:00 PM NOON. Proposals received after this deadline will not be considered.



Care International Timor-Leste, Qualitative Data Analysis / Gender Consultant, Deadline June 1, 2010.



CARE International Timor Leste - CITL

Position Title: Qualitative Data Analysis / Gender Consultant- 1
Place of Assignment:Dili
Duration:2 -3 weeks, completed before 25 June 2010
Reports to: Program Coordinator
Fee: USD$ 2000.00

BACKGROUND
In 2006-2007m CARE International Timor Leste (CITL) conducted an internal Gender and Diversity Analysis to assess the enabling environment within CITL for advancing women’s empowerment, gender equality, and diversity among staff. Several Focus Group Disscussion (FDGs) and interviews took place with the staff working in projects and support. However, no adequate analysis of this data has been completed to date.

OBJECTIVE
The objective of this consultancy is to analysis the handwritten FGD and interview notes in tetum and present a summary report of the predominant themes in the data and conclusion of the analysis.

JOB SUMMARY
-          Review the questionnaires and guides used for the FGDs and interviews to become familiar with questions used and the kind of information being sought.
-          Develop a simple thematic framework for coding the responses given by participants.
-          Code the responses according to the thematic framework.
-          Write a report (in either Tetum or English) that summarizes the findings of the analysis, including examples of predominant responses and issues identified.

QUALIFICATION
  • Experience in qualitative data analysis and ability to present examples of this work.
  • Familiarity with gender and diversity concepts
  • Fluent in tetum with some English skill
  • English writing skills highly desirable but not required
  • Ability to work quickly and independently and meet deadlines

HOW TO APPLY
For those who are interested for this position, please submit the application letter and Curriculum Vitae with two references. to HR Unit, CARE International Timor-Leste, Bairro Pite Dili, OR by email hr@care.tp. The closing date for applications is 01 June 2010 at 5pm  and only the applicant who shortlist will be contacted.


Ministerio das Financas, Lead Procurament Advisor, Deadline June 14, 2010.


Lead Procurament Adviser
Government of Timor-Leste
Planning And Financial Management Capacity Building Program-Ministry Of Finance
Closing date: 14 Jun 2010
Location: Timor-Leste - Dili

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS FINANÇAS

Terms of Reference

Position: Lead Procurement Adviser
Contract No: DGSF 15
Objectives: To strengthen the capacity of management and staff in the National Directorate of Procurement to implement procurement reforms, and ensure efficient, transparent and quality procurement across government.
Reporting: Director General for State Finances through the Senior Management Adviser State Finances.
PIU-PFMCBP (for operational and contractual purposes)
Counterpart: Director of Procurement Services
Duration: June 2011
Location: Ministry of Finance, Dili, East Timor

Selection Criteria:

- At least a Masters degree from a recognised university or related institution.
- Minimum twelve years experience at a senior level in strategic public procurement (planning and implementation) and/or related management role in a public sector institution.
- Extensive experience in public procurement reform and change, preferably in the area of decentralizing procurement functions to line ministries.
- Thorough understanding of centralized and decentralized procurement systems.
- Demonstrated track record of providing policy advice on public procurement reform in a developing country context.
- Knowledge of quality assurance systems; experience in implementing such systems.
- Experience in helping to instigate and promote a culture of customer service delivery.
- Demonstrated experience in managing change processes in procurement reforms.
- Advanced technical knowledge of public sector procurement policy, strategic sourcing and contracting.
- Extensive experience in setting up and monitoring capacity development programs in procurement units.
- English language fluency with willingness to learn Tetum and or Portuguese.
- Extensive computer literacy skills.
- Familiarity with FMIS and FreeBalance Financial Accountability would be an asset.
- Familiarity with World Bank’s Procurement Rules, Guidelines and Policy would be an advantage.
- Experience in providing high-level policy advice on procurement policy and related issues to government ministers and other senior public sector officials would be an advantage.

I. PROGRAM BACKGROUND

The Ministry of Finance of the Government of the Democratic Republic of Timor-Leste intends to recruit a Lead Procurement Adviser for its Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a five-year technical assistance program supported by a grant from the International Development Association and a co-financing Multi-Donor Trust Fund. The Program started in late 2006, and is scheduled to end in June 2011. PFMCBP provides technical assistance to strengthen capacity in the Ministry of Finance for prudent, effective and accountable planning and management of public finances to promote growth and poverty reduction. .

PFMCBP has assisted the Government of Timor-Leste take forward an important reform agenda. Key achievements include implementation of a major reorganization of the Ministry of Finance; strengthening public expenditure management through simplification and strengthening of treasury systems and processes, and increased delegation of authority to line ministries; improved revenue management, including increased transparency in tax administration and reinforcing Petroleum Tax administration; and a gradual improvement in macroeconomic planning. There are important challenges ahead as the Ministry of Finance implements a strong reform program in a capacity constrained environment. PFMCBP itself has a challenge to build capacity and enable an increased transfer of responsibility to Timorese public servants.

II. DIRECTORATE GENERAL FOR STATE FINANCES

The aim of the General Directorate for State Finances is to support the on-going process of reform and capacity building within the Ministry of Finance. This design attempts to achieve this in a fashion consistent with the need to be flexible enough to meet the variable demands associated with post conflict states. The backbone of the reform program has been the review of the entire set of processes within the Ministry of Finance and the re-design and implementation of the new processes to enable a more holistic and coordinated approach to financial management.

The General Directorate for State Finances performs basic ‘line’ functions of the Ministry including; preparation of the national budget and management of the performance budgeting information system; accounting for all revenues and payments and making all payments on behalf of government; implementing the procurement and audit policies; management of government assets; and regulation and financing of public autonomous authorities.

Significant achievements have already been seen within the Directorate, including the use of a single set of chart of accounts, the continuation of the procurement devolution, the design of the new procurement law and, the design of the new public finance law. Embedding these gains will also be an important focus of the PFMCBP efforts. There are five National Directorates within the General Directorate for State Finance; Procurement Treasury; Budget; Asset Management; and, Autonomous Public Authorities.

III. DUTIES AND RESPONSIBILITIES

Scope of Work

The Lead Procurement Adviser will work with the Senior Management Adviser (SMA) State Finances, the Director of Procurement Services and relevant staff and Advisers across the Ministry on the following:

1. Primary Function: Capacity Building of counterpart

- Capacity building of direct counterpart through on the job training, formal training, coaching and mentoring
Evaluation of capacity building outcome and adjustment of strategies as required
- Provide technical and management advice and support to the Director of Procurement Services on the implementation of reform initiatives.

2. Secondary function: Capacity building at departmental level

- Develop capacity building plan for department (if not available) to ensure institutional capacity building based on an assessment of existing capacity and required skills for the National Directorate of Procurement.
- Implement and monitor capacity building for department and assess outcome, adjust plan if required
- Provide guidance and monitor advisers attached to department to ensure capacity building initiatives at their levels are implemented and successful
- Develop a monitoring mechanism to determine the capacity of the line agencies to manage their devolved procurement responsibilities.
- Foster a culture of customer-service and client-friendliness within the Ministry including the values of professionalism, accountability, transparency and risk management awareness.
- Work collaboratively with other advisers to maximize compliance and good practice in public finance management, thereby avoiding duplication of roles and consistent focus on knowledge transfer to Timorese nationals.

3. Tertiary function: Undertake line functions as necessary, supporting the Director in his day to day management of the department

- Set strategic directions for the Procurement Service.
- Lead and manage the Procurement Advisors in providing technical support and capacity building in the areas of strategic, business and procurement reforms taking on board relevant recommendations from pertinent reports available at the Ministry of Finance.
- Develop procurement policy positions and lead complex projects, including coordination with relevant teams on technical specifications in the preparation of requests for proposals.
- Oversight the contracting activities of strategic procurement, business operations and process work.
- Initiate and maintain effective working and information exchange relationships with other areas of the Ministry of Finance, with other Ministries, suppliers and the business community.
- Negotiate with stakeholders and peers with the object of gaining co-operation, influencing views and meeting timelines.
- Ensure the maintenance of quality procedures, transparency in all actions, plans and processes, problem solving of procurement issues, and to facilitate smooth and prompt implementation of the procurement transactions under the Ministry of Finance. Support the Ministry in its efforts to make the procurement processes more transparent and accessible to the public.
- Provide quality assurance support to the Minister of Finance by ensuring that documents for her approval are compliant with relevant rules and regulations.
- Perform a key role in advising the Minister of Finance on institutional aspects of the decentralization of procurement to line ministries and developing a system for monitoring and evaluation procurement by line ministries.
- Provide support to the decentralization of the Ministry’s procurement function, especially related to its human resources
- Other duties as may be prescribed by the Minister of Finance and or the PFMCBP.

Key Deliverables
- Prepare an Assignment Work Plan, with specific timelines and expected outcomes within 4 weeks of commencement of assignment.
- Prepare a Procurement Capacity Building Plan within 6 weeks of commencement.
- Prepare Monthly Reports on outcomes and potential impacts of work progress.
- Prepare Six-Monthly Progress Reports on outcomes of capacity building initiatives.
- Develop Quality Control Standards for use by line ministries.
- Develop a Manualized Operational System to manage and lead the undertakings of the Procurement Advisors in the National Directorate
- Undertake training and monitoring system in procurement processes in line ministries: Developed, implemented and delivered to at least 3 line ministries
- Prepare Process Flow Charts in support of the effective working and information exchange relationships with other areas of the Ministry of Finance, with other Line Ministries and suppliers.
- Develop a Strategic Plan with implementation timelines to foster a culture of customer-service and client-friendliness within the Ministry of Finance including the values of professionalism, accountability, transparency and risk management awareness, discussed and validated by the National Directorate for Procurement.
- Prepare Monthly, Quarterly, Bi Annual and Annual Progress Reports and other related reports as may be required by the SMA (State Finances) and the Senior Program Manager PFMCBP.
- Perform related duties as may be required by the National Directorate for Procurement, the Senior Management Adviser (State Finances) and the Senior Program Manager PFMCBP.

IV. WORK PLAN AND REPORTING

Within the first four (4) weeks of the assignment, the Consultant shall prepare a Work Plan based on the objectives of the assignment and specific functions for approval by the Senior Management Adviser for State Finances and concurrence with the Senior Program Manager – PFMCBP, prior to implementation.

Within the first six (6) weeks of the assignment, the Consultant shall prepare a capacity building workplan, as outlined above. This will be prepared in consultation with human resource development staff and specialist advisers in the ministry. The Consultant shall then provide a duly endorsed monthly Workplan Progress Report to the National Director of Procurement and Senior Management Adviser for State Finances as well as the Senior Program Manager - PFMCBP, on the progress and or completion of the activities outlined in the Work Plan.

The Consultant shall discuss and submit an End of Assignment Progress Report summarizing work undertaken against the Work Plan, the degree to which the work has concluded, and a statement of outstanding tasks to the Senior Management Adviser and Senior Program Manager-PFMCBP no later than ten (10) working days before the end of the contract.

VI. PERFORMANCE EVALUATION

Performance shall be assessed by the Programme Implementation Unit (PIU) in accordance with the functions and agreed deliverables in the TOR and the performance review framework for advisors that has been put in place in the PFMCBP. This position is subject to performance evaluations every six (6) months to ensure satisfactory progress in the implementation of the functions of the position. There is a probitionary period of three months.
How to apply
VII. APPLICATION PROCEDURE

Please visit our website at www.mof.gov.tl and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications must be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl no later than14th June 2010. Applications should include a covering letter and a detailed resume of no more than 7 pages. All applicants must also complete the Competency Framework Matrix below delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Only short-listed candidates will be contacted.

Competency Framework Matrix - Lead Procurement Adviser

At least a Masters degree from a recognised university or related institution.
Minimum twelve years experience at a senior level in strategic public procurement (planning and implementation) and/or related management role in a public sector institution.
Extensive experience in public procurement reform and change, preferably in the area of decentralizing procurement functions to line ministries.
Thorough understanding of centralized and decentralized procurement systems.
Demonstrated track record of providing policy advice on public procurement reform in a developing country context.
Knowledge of quality assurance systems; experience in implementing such systems.
Experience in helping to instigate and promote a culture of customer service delivery.
Demonstrated experience in managing change processes in procurement reforms.
Advanced technical knowledge of public sector procurement policy, strategic sourcing and contracting.
Extensive experience in setting up and monitoring capacity development programs in procurement units.
English language fluency with willingness to learn Tetum and or Portuguese.
Extensive computer literacy skills.
Familiarity with FMIS and FreeBalance Financial Accountability would be an asset.
Familiarity with World Bank’s Procurement Rules, Guidelines and Policy would be an advantage.
Experience in providing high-level policy advice on procurement policy and related issues to government ministers and other senior public sector officials would be an advantage.

Reference Code: RW_85N93L-37

Triangle GH, Procurement Officer, Deadline May 28, 2010.


TRIANGLE GENERATION HUMANITAIRE –TIMOR LESTE

Job Description

 1.      Post Title
Procurement Officer

2.      Supervision
Procurement Manager/Procurement Assistant

3.      Duty Station
Dili Office

4.      Terms of reference
Triangle GH is a French Organization of International Solidarity that has been implementing activities in Timor Leste since 2005 in the fields of water & sanitation and psychosocial activities.

Triangle GH stands as the water sector lead for the District Water Supply, Sanitation & Hygiene Services (DWASH) Program.

A.     Requirements
·         Must have drivers license.
·         Knowledge of Logistics and Procurement practices as it is relevant in Timor Leste.
·         Ability to perform responsibility and tasks as described in this Job Description.

B.      Main Responsibilities
·         Should anticipate and animate the respect of the purchase process of TGH intern to the project.
·         To support the TGH Procurement Assistant in his/her functions (offices) and replace him/her in case of absence.
·         To work in collaboration with the Procurement Assistant in order to insure the Purchase Procedure for the DWASH Program is adhered to.
·         Monitoring and delegation of deliveries, and to ensure the proper documentation of materials for water commodities sent from Dili Base to TGH work sites, Manatuto & Oecusse Districts.
·         Oversee the purchasing procedures of external transport and the identification of the various carriers on the market, and liaison with the person in charge of the operations of the carrier that they guarantee the respect of the TGH procedures.
·         To respect the TGH internal rules & regulations.
·         Follow up the inventory data after any purchase and delivery.


C.      The Procurement Officer daily tasks will be:
·         Adherence and respect of the Procurement Process.
·         Providing quotations and other relevant documents to suppliers and retrieving them when complete.
·         Ensure that all items to be delivered are the correct quantity and quality.
·         To identify the selected suppliers and report it to the Procurement Manager.
·         To coordinate with Procurement Assistant all payments for the Suppliers.
·         To work together with Procurement Assistant and support him/her in all activities necessary to carry out the Procurement Processes.
·         To prepare all documents and information to the Procurement Manager to prepare the weekly Purchase Follow up to send to District Coordinators for updates.
·         To coordinate with the Procurement Manager and Procurement Assistant for the weekly planning and assignments for the week.
·         To follow up on the inventory of the procured items and assets for the local NGO’s and report status to Procurement Assistant.
·         To follow the supervision and assignments of the Procurement Assistant and/or the Procurement Manager.

D.     Responsible to:
·         Procurement Manager

E.      Relationships:
·         Suppliers
·         CDM DWASH Administration
·         TGH Coordinators
·         National Staff

F.       Application process

 To apply for those position, sent a cover letter, current CV and professional references by email to Ms. Pascale Vulliez ( admin.timorleste@trianglegh.org) or delivery by hand at Triangle GH office, located in Fatuhada-Zero IV, Dili, Timor Leste.

Deadline 28 May 2010