Peace Dividend Trust Timor-Leste, Marketing Associate (Re-advertised).

Marketing Associate

Job Description

Location

Dili, Timor-Leste

Duration

9 months, with a 3-month probationary period and potential for renewal

Context

Peace Dividend Trust fosters and implements innovations in peace and humanitarian operations. We are a non-profit foundation dedicated to making aid missions more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend.

Only a small fraction of contracts for goods and services in Timor-Leste are awarded to local companies. International organizations active in Timor-Leste source most goods and services abroad, or through large international companies operating in Timor-Leste. With an innovative approach, PDT is working together with local businesses, associations and international buyers located in Timor-Leste to increase local procurement in order to benefit the local private sector and economy.

Responsibilities and Duties

·         Develop a communications strategy/marketing plan that increases the visibility of Peace Dividend Trust and the Timor-Leste Marketplace project to two key stakeholder groups: international buyers and local vendors.

·         Direct research on market-related topics including key sectors and sub-sectors in Timor-Leste, procurement procedures of international buyers, and other relevant business development topics.

·         Manage advertising, the “Buy Local” promotional campaign, and events such as vendor fairs and conferences.

·         Develop innovative ways to promote local procurement through social media.

·         Oversee corporate messaging, including talking points, written materials, and success stories.

·         Represent PDT among the international buyer community and at other key events as required.

·         Perform other duties as assigned by the Country Director.

Reporting Lines

Reports to the Country Director and coordinates with key staff as required.

Qualifications

            • Fluency in English and Tetun is required. Experience in translation would be an asset.

            • Minimum of 3 years work experience.

            • University degree in a relevant field. Master’s degree preferred.

            • Experience working with small and medium enterprises in Timor-Leste.

            • Experience in marketing, particularly in the use of social media.

            • Excellent communication skills (written and oral) as well as networking skills.

            • Demonstrable experience in the organization of large scale events such as conferences and trade fairs.

Application Process

Interested candidates are invited to send a CV and brief cover letter by email to timor-leste@pdtglobal.org or directly to PDT’s office in Estrada Balide, Dili, Timor-Leste.

The position will remain open until filled.

Peace Dividend Trust would like to thank all candidates for their application, however only those short-listed will be contacted for further processing.

Tetum Version

Gerente ba Asuntus Merkadoria

Deskripsaun servisu nian

Fatin servisu

Dili, Timor-Leste

Durasaun

Fulan 9, ho probasaun de servisu ba periodu fulan 3 nia laran no iha potensia atu renova fila fali kontratu.

Kontestu

Peace Dividend Trust hatudu no implemeta inovasaun iha parte operasaun humanitariu ba dame nian. Ami nia organizasaun ne’e hanesan fundasaun non-profit nebe dedika ba ajudus misaun hotu atu efisiente, efektivu, ekuilibre no fo dame nebe forte nomos hetan beneficio dame nian.

Iha factus katak kontratu ki’ik kona ba sasan ou servisu balun mak manan hosi kompanha lokal sira. Organizasaun Internasional nebe activu iha Timor-Leste sosa sasan barak liu dereitamente husi rai liur, nomos liu husi kompanha bo’ot estrangeirus nebe operasiona iha Timor-Leste. Liu husi aprosimasaun inovativu, PDT servisu ho kompanha lokal sira, assosiasaun no sosanain internasional iha Timor-Leste atu hasae prokuramentu lokal nebe sei fo benefisiu ba seitor privadu no ekonomia.

Servisu no responsabilidades

• Dezenvolve planu stratejia komunikasaun/merkaduria ida nebe aumenta visibilidade Peace Dividend Trust nian no projetu Timor-Leste Marketplace ba ba grupus importante rua mak hanesan; sosa nain internasional no vendedores lokal
• Buka topikus nebe dereitamente iha relasaun ho merkaduria inklui seitor importante no sub-seitor sira iha Timor Leste, prosedur prokuramentu sosa nain internasional sira, no topiku seluk kona ba bisnis nebe relevante ba dezenvolvimentu seitor privado.
• Meneja advertising, ba promusaun kampanha “Buy Local”, no eventus sira hanesan feira ba vendedores no konferensia sira.
• Dezenvolve dalan inovativu oinsa promove prokuramentu lokal liu husi media sosial.
• Toma konta mensajen kolaborasaun, inklui pontus kualia nian, hakerek materia no historia sucsesu nian.
• Representa entre PDT no sosanain komunidade internasional sira ba eventus importante nebe premite.
•  Halao servisu seluk nebe delega husi Country Director.

Linha Reportajen

Relata deretamente ba Country Director no halo kordenasaun ba staff importante sira nebe delega.

Qualificasaun

• Hatene diak kualia lian Ingles no Tetun. Experiensia halo tradusaun nebe sei sai hanesan aset.
• Minimum iha esperiensia servisu tinan 3.
• Graduado Universidade nebe relevante. Master’s degree diak liu.
• Experiensia servisu ho companha bo’ot ka medium iha Timor-Leste.
• Experiensia iha marketing, partikularmente hatene uja ou halo koneksaun ho media social ou publiko.
• Skill komunikasaun nebe diak tebes skill (hakerek no kualia) hanesan mos skil ligasaun/networking.
• Hatudu esperiensia organiza eventus nebe skala bo’ot hanesan konferensia no feiras.

Prosesu aplikasaun

Konvida kandidatu sira nebe interese atu haruka CV ho karta/cover letter ba email timor-leste@pdtglobal.org ou direita ba edifisiu PDT nian iha Estrada Balide, Dili, Timor-Leste.

Posisaun ne’e sei loke to’o hetan kandidatu atu servisu

Peace Dividend Trust hato’o obrigadu ba aplikantes sira, maibe sira nebe mak tama shot list mak sei kontaktu atu tama ba prosesu tuir mai.

Peace Dividend Trust Timor-Leste, Business Verification Associate (Re-advertised).

Terms of Reference

Business Verification Associate

Peace Dividend Trust – Timor-Leste

Position Description

The Business Verification Associate will manage and direct the Business Verification sub-project of the Peace Dividend Marketplace - Timor-Leste (PDM-TL) project. This position functions directly under the country director and alongside the other associates of the PDM-TL project.

Location: Dili, with monthly travels to all districts within Timor-Leste

Duration: Probationary term of three months, with an extension option of up to one year and beyond.

Closing date: Posted 11 January 2010. Open until filled.

Responsibilities

The responsibilities include but are not limited to:

·         Overseeing overall operations of the Business Verification sub-project that performs the following activities: the verification and re-verification of new and existing business across each district, management of the PDM-TL Online Procurement Database and the dissemination of information detailing Timor-Leste’s growing private sector;

·         Managing a small team of Business Verification Assistants and monitoring their performance;

·         Formulating strategic work plans and organizing their implementation;

·         Guiding and assisting with the collection, organization and verification of detailed information of businesses across Timor-Leste to be entered into PDM-TL’s Online Procurement Database;

·         Providing weekly and monthly feedback to the PDM-TL Country Director in written and oral form;

·         Working closely with the office manager and other PDM-TL sub-project associates to streamline and improve all activities and services undertaken by the project;

·         Performing other duties appropriate to the post as agreed with the Country Director.

Qualifications

·         At minimum an undergraduate degree but a masters degree is preferred.

·         Developed leadership skills.

·         Fluency in English and Tetun required, as well as a working knowledge of written and spoken Bahasa Indonesia. Portuguese and other Timorese languages advantageous but not required.

·         Excellent organizational skills and attention to details.

·         Knowledge of logistics and the procurement process.

·         Experience working within the private sector of Timor-Leste is strongly desirable. 

·         Superior interpersonal and communication skills.

Application Process

To apply for this position, send a brief presentation letter and CV to Ms. Claire Parois at parois@pdtglobal.org  or directly to the Peace Dividend Trust office in Estrada Balide, Dili.

About PDT

Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. For more information, please visit our website www.peacedividendtrust.org . 

Tetum Version

Termos de Referensia

Business Verification Associate

Peace Dividend Trust – Timor-Leste

Deskripsaun Posisaun

Business Verification Associate sei meneja no organija sub-projektu verifikasaun negocio  Peace Dividend Marketplace – projektu Timor-Leste (PDM-TL). Posisaun ne’e nia funsaun sei deriji direitu husi country director no hanesan mos associate sira seluk iha projektu PDM-TL.    

Location: Dili, with monthly travels to all districts within Timor-Leste

Fatin Servisu, Iha Dili no sei hala’o servisu kada fulan ba distrito hotu-hotu iha Timor Leste tomak. 

Durasaun: Provasaun durante fulan tolu, no sei fo extensaun to’o tinan ida no liu.

Data Remata: Hahu loron 11 Janeiro 2010. Sei loke to’o hetan kandidatu atu prence faga refere.

Responsablidades 

Responsablidades inklui mais la limita ba:

·         Atu tau matan ba servisu sub-projektu verifikasaun negocio sira hanesan aktividades tuir mai: re-verifikasaun no verifika negocio foun no negocio nebe existe iha distrito hotu-hotu, meneja PDM-TL Online Procurement Database no deseminasaun informasaun hodi hasa’e setor privadu iha Timor-Leste.

·         Meneja equipa assisten verifikasaun negicio ki’ik ida no halo monitorizasaun ba sira nia servisu. 

·         Forma planu estrategia servisu no organiza implementasaun hotu-hotu.

·         Hatudu no ajuda atu koleta, organiza no verifika informasaun negoscio nebe detailu iha Timor-Leste nia laran hodi hatama ba PDM-TL Online Procurement Database.

·         Hato’o relatorio servisu iha eskrita no oral kada semana no fulan ba PDM-TL Country Director.

·         Servisu besik liu ho office manager no PDM-TL nia sub-projektu sira seluk hodi alkansa no eleva aktividade no servisu hotu-hotu  nebe hala’o iha projektu ne’e.

·         Hala’o servisu seluk ho apropriadu tuir postu nebe aseita husi Country Director. 

Kualifikasaun

·         Minimum ho kualifikasaun S1 se iha S2 (master degree) sei preoridade liu.

·         Dezamvolve skill lideransa.

·         Kolia Ingles no tetun di’ak inklui hakarek di’ak iha lian ingles no Indonesia. Portugues no lian seluk iha Timor laran mos vantagen mais la obrigatori.   

·         Iha skill di’ak kona ba organizasaun no atensaun ba detailu. 

·         Hatene kona ba servisu logistiku no prosesu prokuramentu.

·         Esperensia servisu ho setor privadu iha Timor-Leste mak vantagen liu.  

·         Iha komunikasaun di’ak no bele servisu hamutuk ho ema hotu. 

Procesu Aplikasaun

Atu hatama applikasaun ba posisaun ida ne’e, bele haruka karta aplikasaun no CV ba Sra. Claire Parois liu husi dirasaun e-mail parois@pdtglobal.org  ou bele lori direita ba iha edevisiu Peace Dividend Trust iha Estrada Balide, Dili.

Kona ba PDT

Peace Dividend Trust mak entidade non-benefisiario ida establese atu hala’o pas no operasaun humanitaria nebe efisiensia, efektivu liu no justu, hodi fahe pas no habelar pas ba ema hotu. Informasaun kle’an liu, bele visita ami nia linha website www.peacedividenttrust.org

UNDP, National Project Officer (Re-advertised), Deadline March 09, 2010.

Vacancy Announcement

Re-advertised

Project Title: Infuse Inclusive for the Under-served Economy

Post Title: National Project Officer - INFUSE

Duty Station: Dili, Timor – Leste

Contract Type: UNDP Service Contract (SC)

Duration: 6 months (Extendable)

Level: SB-4

Expected Starting date: April 2010

Organization Unit: UNDP/UNCDF, INFUSE Project

Entitlements/Benefits: Please obtain from the UNDP, Human Resources Unit

A.     Background and Organizational Context:

INFUSE is a UNCDF program implemented jointly with UNDP and the Ministry of Economy and Development from 2008 to 2012. The purpose of the INFUSE program is to increase access to sustainable financial services for the low income population by providing technical assistance, training, and loan capital to financial service providers. This project is managed by the INFUSE program team Chief Technical Adviser (CTA) and reports to the Management Committee for Inclusive Finance (MCIF: comprised of the Ministry of Economy and Development and donors to the program). The National Project Officer (NPO) will have the overall responsibility of day to day program coordination and support under the direct supervision and guidance of the CTA.  The NPO will work in close collaboration with a National Administrative / Finance Officer.

B.     Functions and Responsibilities / Key Results Expected

The NPO plays a substantive role in the INFUSE team in providing timely and high quality communications, operational, and reporting support and coordination for the implementation of all program activities.  The NPO also works in close collaboration with UNDP’s Operations & Support Teams to ensure coordination and conformity to UNDP’s established administrative, procurement, financial, reporting rules, processes and standards.  S/he will also assist in liaising with the MCIF members, partners and stakeholders.             

The key function is to provide daily coordination of program activities, and provide assistance and support to the program team in the implementation of INFUSE program activities to achieve successful implementation of the INFUSE program.                                                                               

1.        Assist in the administration and implementation of program delivery through various reporting systems, processes and procedures, and support results-based management. (Result: INFUSE contracting, awards, payments, and reporting will be completed quickly, transparently and without error.)

q          Assist in the preparation of regular program reports.

q          Present information/reports for identification of areas for support and interventions.

q          Research and resolve questions related to processing of Performance Based Agreements and procurement of services.

q          Coordination and management of day to day administrative and operational activities for the INFUSE program.

q          Serve as the responsible focal point for program monitoring and evaluation, and UNDP country program reporting and planning

q          Organize and facilitate workshops and meetings with partners and stakeholders.

q          Provide guidance on administrative and operational policies and procedure to the INFUSE team and to the partners on routine implementation of projects.

q          Analyze and identify operational and administrative problems, and develop creative solutions. 

q          Assist in processing of staff/workshop participants travel in line with procedures.

2.        Coordinate and provide administrative support and assistance to the Team in implementing the program. (Result: INFUSE has necessary support to efficiently and quickly process contracts and awards, travel, and requests for information.)

q          Coordinate with other INFUSE team members in conducting Administrative, Finance and Logistical functions and ensure timely and effective implementation of project activities;

q          Organize receipt of proposals and requests from potential partners.

q          Assist in preparing and processing performance based agreements.

q          Assist in the recruitment and contracting of short-term consultants and other procurement services

q          Manage and monitor the timely receipt of partner reports.

q          Assist in the follow up on reports from partners, including aggregating basic information and data provided.

q          Assist in the preparation of annual work plans and results reporting and conduct data collection as necessary.

q          Work closely with other departments for the consolidation of reports to UNDP and UNCDF management.

q          Prepare monthly progress updates, Quarterly and Annual reports to the GoTL, MCIF, UNCDF and UNDP;

q          Manage travel and logistical arrangements for INFUSE staff and for visiting missions and in obtaining visas for staff and consultants traveling to the field.

q          Maintain good communication and build relationships and networks with relevant ministries and government offices such as the MoED as well as key partners and stakeholders.

q          Transfer knowledge on program policies and procedures to local partners.

3.        Support to the effective functioning of the MCIF (Result: Regular MCIF run smoothly, requests are met quickly, efficiently and respectfully, and all meetings and correspondence with the Committee is tracked and archived)

q          Provide timely support to the MCIF in terms of effective communications, organization of meetings, calls, and videoconferences and ensure timely reporting.

q          Prepare documentation for MCIF meetings, prepare minutes, and track follow up.

q          Compile reports on project awards, track disbursements and expenditures against benchmarks.

q          Assist in tracking and reporting on mobilized resources.

4.        Support to Implementing Partners.  (Result:  relationships and partnerships developed, and mutual obligations met efficiently and respectfully)

q           Assist the implementing partners to comply with Performance Based Agreement obligations, including reporting.

q          Provide information from INFUSE and assist with finding answers to queries.

q          Arrange meetings and maintain communication channels.

q          Identify solutions for problems encountered by partners during project implementation

q          Research and collect information on partners that are presented in the media or public forums.

5.        Participation in knowledge building and knowledge sharing. (Result: INFUSE is viewed as a reliable, organized, and transparent source of information and takes the lead on sharing information with stakeholders in Timor Leste and the region.)   

q          Coordinate with UNDP and UNCDF’s communications and knowledge management teams.

q          Disseminate information on the program to stakeholders and partners.

q          Coordinate and /liaise with editors, translators, and printers of INFUSE reports, briefs and other knowledge products before publishing

q          Maintain knowledge product database of external materials collected by INFUSE staff.

q          Liaise with regional centers, UNDP country offices and development partners for information sharing

q          Manage logistical arrangements for conferences/workshops/meetings undertaken by the INFUSE Team.

q          Create information packages, letters of invitation relevant to upcoming events

5.  Enhanced learning and professional development.  (Result: Program Assistant is up to date on the latest skills and training needed to efficiently support the INFUSE team.) 

q          Enroll and completion of online learning courses – including mandatory UNDP courses related to Atlas, internal processes

q          Participate in training and capacity development activities

q          Pro-actively learn about the INFUSE program and microfinance sector to effectively support the program and its partners, and reporting obligations.

C.     Functional Competencies and Critical Success Factors:

In addition to specific job tasks, the NPO is expected to carry out their work with professional standards demonstrating the skills and behaviors as listed below.

Development an Development and Operational Effectiveness

Operational Effectiveness

q          Ability to organize and perform a variety of specialized tasks simultaneously related to Results Management, including administrative support to design, planning and implementation of program, managing data, reporting.

q          Actively follows up with others to advance tasks                                                                   

q          Provides guidance on policies and procedures

q          Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of program, managing data, reporting.

Leadership and Self-Management

q          Focuses on results for the client and responds positively to feedback

q          Consistently approaches work with energy and a positive, constructive attitude

q          Remains calm, in control and good humored even under pressure

q          Interacts with others in a professional, respectful, and friendly manner

q          Pro-active, takes initiative and creatively provides solutions to problems                               

q          Completes tasks efficiently and with minimum supervisory follow up

q          Manages own time and tasks effectively and efficiently

q          Carefully checks own work for accuracy and completeness

                                                           

Knowledge Management and Learning

q          Shares knowledge and experience

q          Actively works towards continuing personal learning, and applies newly acquired skills

q          Demonstrates openness to change and ability to manage complexities.

D.     Recruitment Qualifications:

q          Master’s Degree or Bachelor’s degree, in finance, business administration, economics, accounting, marketing or a related field.

q          Depending on educational background, 2 (with master’s degree) to 4 (with bachelor’s degree) years of progressively responsible program experience

q          Experience with the UN organization/agency is an asset.

q          Experience in managing reports

q          Excellent writing, communication and organization skills;

q          High level of accuracy and reliability

q          Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 9 March 2010.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.