UNDP, IT and Communication Associate, Deadline December 23, 2009.

Vacancy Announcement

Position title: IT and Communication Associate

Duty Station: Dili, Timor – Leste

Duration: 1 (one) Year, extendable

Expected Start date: Mid January 2009

Type of Contract: Fixed Term Appointment

Level: GS-7

Organizational Unit: UNDP, Operations Unit

Entry Salary: US$ 13,726 Gross/Annual

Entitlements/Benefits: Please obtain from Human Resources Unit

                       

GENERAL DESCRIPTION OF JOB:

Under the guidance and direct supervision of the IT Manager, the IT & Communications Associate provides support in execution of ICT services in the CO, provides daily technical support to users of information management tools and technology infrastructure.

The IT & Communications Associate works in close collaboration with the operations programme and project teams in the CO and UNDP HQs staff for resolving ICT-related issues.

Duties and Responsibilities

1.      Ensures implementation of  ICT strategies and introduction/implementation of new technologies focusing on achievement of the following results:

q          Compliance with corporate information management and technology standards, guidelines and   procedures for the CO technology environment.

q          Provision of support to the use of Atlas functionality for improved business results and improved client services.

2.      Ensures effective functioning of the CO hardware and software packages focusing on the achievement of the  following results:

q          Maintenance of equipment and acquisition of hardware supplies makes routine repairs and change of hardware electronic components.

q          Regular maintenance and cleaning of IT equipment (PCs, printers, scanners, computer peripherals, LAN wiring etc.

   3.    Ensures efficient networks administration focusing on achievement of the following    results:

q          Assist in the administration of the physical set up of the wireless LAN, including hardware and software such as Cisco routers, satellite modems.

q          Assist in installation, configuration and maintenance of DNS server (LINUX) mail server and Microsoft based web server, file and print web server, file and print server and Proxy server.

q          Responds to user needs by providing trouble shooting and help desk assistance to all staff members in the CO as well as agency staff connected to the LAN system

q          Timely LAN Infrastructure and Internet connectivity upgrade to meet UNDP requirements.

    4.       Ensures efficient telecommunication systems focusing on achievement of the following results:

q             Optimal performance of the telecommunication system (HF and VHF Satellite, switchboard and fax systems) including preventive maintenance; anticipation of requirements of spare parts; coordination with Operations for the timely procurement and delivery of spare parts.

q             Inventorying of all telecommunication equipment including warranty information and service records

q             Upgrade of existing equipment or recommendations for new communications equipment and facilities; preparation of and review of equipment specifications

   5.  Provides administrative support    focusing on achievement of the following results:

q          Preparation and/or review specifications for IT equipment, maintain a roster of IT equipment supplies and IT service providers;

q          Coordinate with Operations Unit for the timely delivery of equipment and spare parts

q          Provides assistance to the IT Manager in maintaining and updating the CO intranet and in implementing the Training Plan.

q          Maintenance of an up-to-date inventory of the software and hardware.

q          Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Procurement Unit.

QUALIFICATION AND PROFESSIONAL EXPERIENCE:

• Secondary Education with specialized training in IT. University Degree in Computer Science would be desirable, but it is not a requirement.

§         5 to 6 years of working experience in network administration and use of hardware/software, telecommunications facilities, PC hardware troubleshooting, and knowledge of database packages.

§         Fluency in the UN and national language of the duty station.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 23 December 2009.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP, Finance Analyst (Re-advertise), Deadline December 23, 2009.

Vacancy Announcement

Re-advertise

Position title: Finance Analyst

Duty Station: Dili, Timor – Leste

Duration: 1 (one) year extendable

Expected start date: Mid January 2009

Type of Contract: Fixed Term Appointment

Level: NO-B

Organizational Unit: UNDP, Operations Unit

Entry salary: 18, 946 Gross/Annum

Entitlements/Benefits: Please Obtain from Human Resources Unit

           

Organizational Context

Under the guidance and direct supervision of the Head of Unit or Capacity Building Specialist, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the CO Finance Unit.   He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Analyst works in close collaboration with the operations programme and project teams in the CO, UNDP HQs staff and Government officials ensuring successful CO performance in Finance.

The United Nations Development Programme in Timor-Leste supports the development efforts of the country in several thematic areas which include Democratic Governance, Poverty alleviation, Environment, capacity building and other related fields .The UNDP Country Office is rapidly emerging to meet the demands of a DEX programme with around 30 projects and a delivery target of about US$22 million, to promote smooth implementation of all aspects of the programme activities and operational services.

The Office requires the services of a national Finance Analyst, with proven experience in staff development through transfer of knowledge, coaching and guiding to support the Head of Unit in strengthening the Finance Unit.

Duties and Responsibilities

Summary of key functions:

q       Implementation of operational strategies in line with strategic results to be achieved under the Country Programme

q       Projects’ budgets management and organization of the cost-recovery system

q       Control of CO accounts

q       Control of CO cash management

q       Facilitation of knowledge building and knowledge sharing

1.      Ensures implementation of operational strategies focusing on achievement of the following results:

q          Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations as well as programming and operational  strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.

q          follow up with UN/UNDP rules, regulations as well as programming and operational  strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.

q       CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.

q       Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.

q          Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.

q          Elaboration and implementation of cost saving and reduction strategies.

q          Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

      

2.      In consultation with the concerned Programme , Monitoring and Evaluation and Operations units,  manages the budget of development and management projects and organizes an optimal cost-recovery system focusing on achievement of the following results:

      

q          Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.

q          Preparation and monitoring of budgets of management projects.

q          Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.

q          Elaboration of proper mechanisms to eliminate deficiencies in budget management.

             Preparation of cost-recovery bills in Atlas for the services provided by UNDP.

 3.        Ensures proper control of CO accounts focusing on achievement of the following                        results:

                

q          Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed.

q          Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

q          Control of the Accounts Receivables for UNDP projects and follow up with partners on contributions, maintenance of the General Ledger.

 4.   Ensures proper CO cash management focusing on achievement of the following results:

q          Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

q       Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.

q          Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.

q          Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.

q          Member of bank signatory panel.

q          Transaction and stop payment approval on internet banking systems

q          Timely and accurate approval of bank reconciliation, including documented review of exceptions.

q          Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.

q           Performing Paycycle manager role in Atlas

q          Timely preparation of monthly cashflow forecast. Liaison with UN Agencies to obtain estimate of their cash requirements.

q          Role as cashier for cash disbursements made on site.

            

5.       Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

            

q          Organization of training for the operations/ projects staff on Finance.

q          Synthesis of lessons learnt and best practices in Finance.

q          Sound contributions to knowledge networks and communities of practice.

q          Encourages understanding of and involvement in substantive programmes and projects

      

QUALIFICATION AND PROFESSIONAL EXPERIENCE:

• Bachelor Degree in Business Administration, Public Administration, Finance, Economics or related field. Master’s Degree in the relevant areas would be an asset.
• 4 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Fluency in the UN and national language of the duty station.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 23 December 2009.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

Fujitsu Scholarship

Fujitsu Scholarship

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The Fujitsu Scholarship program is available for academic programs at JAIMS. JAIMS, located in Honolulu, Hawaii, is a nonprofit postgraduate institute established by Fujitsu in 1972. Many Fujitsu Scholarship recipients/graduate s are now working for corporate and social-service organizations in their home countries as well as in other nations.

Hone your leadership vision with this specialized program, delivered by JAIMS, in the wonderful setting of Honolulu, Hawaii. The diverse student body and rigorous curriculum will stretch you to be your best, and prepare you to lead your organization to success in the 21st Century.

Readmore:

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PROGRESSIO (CIIR), HIV and AIDS Development Adviser, Deadline January 5, 2010.

HIV and AIDS Development Adviser

Progressio

Progressio (formerly known as CIIR) has been leading the way on practical international development issues for more than forty years. Whether through placing development workers overseas, or in our policy and advocacy achievements, Progressio has a track record of making a difference. We work with people of all faiths and none.

Closing date: 05 Jan 2010
Location: Timor-Leste - Dili

Two-year placement

Please note that the selected applicant will be required to take up the placement by March 2010 at the latest.

This placement offers an exciting opportunity to participate in addressing HIV and AIDS in a post-conflict country, with current low prevalence rates. The HIV and AIDS Development Adviser will work alongside Fundasaun Timor Hari’i (FTH) and Estrela+. S/he will develop and support their staff to contribute effectively in addressing HIV and AIDS in Timor-Leste, including through the implementation of the GIPA Principle (Greater Involvement of People Living with HIV and AIDS). With FTH, the focus of the work will be on organisational capacity building, in order to provide a solid foundation for the further development of HIV and AIDS prevention programmes in Timor-Leste. With Estrela+, the focus of the work will be on the formal establishment and strengthening of this young network of People Living with HIV and AIDS (PLHIV) in Timor-Leste. Both elements of the placement are part of a wider national strategy addressing HIV and AIDS. S/he will also assist FTH and Estrela+ in building the capacity and awareness amongst local Timorese NGOs, other national key institutions, and the community in general regarding issues surrounding HIV and AIDS.

You should have an appropriate degree/qualification in development, social sciences, public health or a related field.

You should have a minimum of five years’ experience in HIV and AIDS programmes in a policy or design capacity at community and national levels, and at least three years’ work experience in organisational development in an advisory, management and/or support capacity. Proven experience of planning and facilitating training events on HIV and AIDS; of working with governmental and non governmental organisations, most at risk groups, and PLHIV; in communicating with a range of stakeholders (including government, NGOs, Churches and local leaders); and of working in a resource poor environment are also essential.

You should also have an inter-disciplinary knowledge of the management and control of HIV and AIDS; a good knowledge of HIV and AIDS as a development and human rights issue, and an understanding of the implications of gender inequality when working with issues relating to HIV and AIDS. An understanding of capacity building techniques and methods; excellent project management, self-organising, and prioritising skills; the ability to adapt skills and knowledge to local context and work in a resource poor environment; good team building skills, flexibility and a consensus-led approach to work; commitment to participatory/consultative methods; empathy with people living with or affected by AIDS and a commitment to work with PLHIV, and a willingness to learn basic Tetum and/or Bahasa Indonesian are also essential.
How to apply
It is essential that you complete the application form in full, as very specific information is required and will be used to decide whether or not you will be short-listed for an interview. Please note that CVs/resumes will not be accepted.

For further information and an application form visit www.progressio.org.uk/jobs

Interviews: Early/mid January 2010

Please return the completed application form to: Recruitment@progressio.org.uk

Progressio does not place development workers in their own countries.
Reference Code: RW_7YKFX7-85

UNDP, National Deputy Programme Manager, Deadline December 24, 2009.

UNDP, National Deputy Operations Manager, Deadline December 24, 2009.

The Embassy of the United States of America, Program Assistant, Deadline December 22, 2009.