Monday, October 26, 2009
UNDP, National Project Officer, Deadline November 09, 2009.
Vacancy Announcement
Project Title: Infuse Inclusive for the Under-served Economy
Post Title: National Project Officer
Duty Station: Dili,
Contract Type: UNDP Service Contract (SC)
Duration: 6 months (with possible extension)
Level: SB-4
Expected Starting date: December 2009
Organization Unit: UNDP/UNCDF, INFUSE Project
Entry Salary: US$ 14,472 per annum
Entitlements/Benefits: Please obtain from the UNDP, Human Resources Unit
A. Background and Organizational Context:
INFUSE is a UNCDF program implemented jointly with UNDP and the Ministry of Economy and Development from 2008 to 2012. The purpose of the INFUSE program is to increase access to sustainable financial services for the low income population by providing technical assistance, training, and loan capital to financial service providers. This project is managed by the INFUSE program team Chief Technical Adviser (CTA) and reports to the Management Committee for Inclusive Finance (MCIF: comprised of the Ministry of Economy and Development and donors to the program). The National Project Officer (NPO) will have the overall responsibility of day to day program coordination and support under the direct supervision and guidance of the CTA. The NPO will work in close collaboration with a National Administrative / Finance Officer.
B. Functions and Responsibilities / Key Results Expected
The NPO plays a substantive role in the INFUSE team in providing timely and high quality communications, operational, and reporting support and coordination for the implementation of all program activities. The NPO also works in close collaboration with UNDP’s Operations & Support Teams to ensure coordination and conformity to UNDP’s established administrative, procurement, financial, reporting rules, processes and standards. S/he will also assist in liaising with the MCIF members, partners and stakeholders.
The key function is to provide daily coordination of program activities, and provide assistance and support to the program team in the implementation of INFUSE program activities to achieve successful implementation of the INFUSE program.
1. Assist in the administration and implementation of program delivery through various reporting systems, processes and procedures, and support results-based management. (Result: INFUSE contracting, awards, payments, and reporting will be completed quickly, transparently and without error.)
q Assist in the preparation of regular program reports.
q Present information/reports for identification of areas for support and interventions.
q Research and resolve questions related to processing of Performance Based Agreements and procurement of services.
q Coordination and management of day to day administrative and operational activities for the INFUSE program.
q Serve as the responsible focal point for program monitoring and evaluation, and UNDP country program reporting and planning
q Organize and facilitate workshops and meetings with partners and stakeholders.
q Provide guidance on administrative and operational policies and procedure to the INFUSE team and to the partners on routine implementation of projects.
q Analyze and identify operational and administrative problems, and develop creative solutions.
q Assist in processing of staff/workshop participants travel in line with procedures.
2. Coordinate and provide administrative support and assistance to the Team in implementing the program. (Result: INFUSE has necessary support to efficiently and quickly process contracts and awards, travel, and requests for information.)
q Coordinate with other INFUSE team members in conducting Administrative, Finance and Logistical functions and ensure timely and effective implementation of project activities;
q Organize receipt of proposals and requests from potential partners.
q Assist in preparing and processing performance based agreements.
q Assist in the recruitment and contracting of short-term consultants and other procurement services
q Manage and monitor the timely receipt of partner reports.
q Assist in the follow up on reports from partners, including aggregating basic information and data provided.
q Assist in the preparation of annual work plans and results reporting and conduct data collection as necessary.
q Work closely with other departments for the consolidation of reports to UNDP and UNCDF management.
q Prepare monthly progress updates, Quarterly and Annual reports to the GoTL, MCIF, UNCDF and UNDP;
q Manage travel and logistical arrangements for INFUSE staff and for visiting missions and in obtaining visas for staff and consultants traveling to the field.
q Maintain good communication and build relationships and networks with relevant ministries and government offices such as the MoED as well as key partners and stakeholders.
q Transfer knowledge on program policies and procedures to local partners.
3. Support to the effective functioning of the MCIF (Result: Regular MCIF run smoothly, requests are met quickly, efficiently and respectfully, and all meetings and correspondence with the Committee is tracked and archived)
q Provide timely support to the MCIF in terms of effective communications, organization of meetings, calls, and videoconferences and ensure timely reporting.
q Prepare documentation for MCIF meetings, prepare minutes, and track follow up.
q Compile reports on project awards, track disbursements and expenditures against benchmarks.
q Assist in tracking and reporting on mobilized resources.
4. Support to Implementing Partners. (Result: relationships and partnerships developed, and mutual obligations met efficiently and respectfully)
q Assist the implementing partners to comply with Performance Based Agreement obligations, including reporting.
q Provide information from INFUSE and assist with finding answers to queries.
q Arrange meetings and maintain communication channels.
q Identify solutions for problems encountered by partners during project implementation
q Research and collect information on partners that are presented in the media or public forums.
5. Participation in knowledge building and knowledge sharing. (Result: INFUSE is viewed as a reliable, organized, and transparent source of information and takes the lead on sharing information with stakeholders in
q Coordinate with UNDP and UNCDF’s communications and knowledge management teams.
q Disseminate information on the program to stakeholders and partners.
q Coordinate and /liaise with editors, translators, and printers of INFUSE reports, briefs and other knowledge products before publishing
q Maintain knowledge product database of external materials collected by INFUSE staff.
q Liaise with regional centers, UNDP country offices and development partners for information sharing
q Manage logistical arrangements for conferences/workshops/meetings undertaken by the INFUSE Team.
q Create information packages, letters of invitation relevant to upcoming events
5. Enhanced learning and professional development. (Result: Program Assistant is up to date on the latest skills and training needed to efficiently support the INFUSE team.)
q Enroll and completion of online learning courses – including mandatory UNDP courses related to Atlas, internal processes
q Participate in training and capacity development activities
q Pro-actively learn about the INFUSE program and microfinance sector to effectively support the program and its partners, and reporting obligations.
C. Functional Competencies and Critical Success Factors:
In addition to specific job tasks, the NPO is expected to carry out their work with professional standards demonstrating the skills and behaviors as listed below.
Development an Development and Operational Effectiveness
Operational Effectiveness
q Ability to organize and perform a variety of specialized tasks simultaneously related to Results Management, including administrative support to design, planning and implementation of program, managing data, reporting.
q Actively follows up with others to advance tasks
q Provides guidance on policies and procedures
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of program, managing data, reporting.
Leadership and Self-Management
q Focuses on results for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Interacts with others in a professional, respectful, and friendly manner
q Pro-active, takes initiative and creatively provides solutions to problems
q Completes tasks efficiently and with minimum supervisory follow up
q Manages own time and tasks effectively and efficiently
q Carefully checks own work for accuracy and completeness
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, and applies newly acquired skills
q Demonstrates openness to change and ability to manage complexities.
D. Recruitment Qualifications:
q Master’s Degree or Bachelor’s degree, in finance, business administration, economics, accounting, marketing or a related field.
q Depending on educational background, 2 (with master’s degree) to 4 (with bachelor’s degree) years of progressively responsible program experience
q Experience with the UN organization/agency is an asset.
q Experience in managing reports
q Excellent writing, communication and organization skills;
q High level of accuracy and reliability
q Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 9 November 2009.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
World Vision Timor-Leste, Logistics Assistant for Aileu Area, Deadline October 30, 2009.
World Vision International – Timor Leste
Aileu Area Program – Aileu
JOB VACANCY ANNOUNCEMENT
World Vision Timor Leste, a non-profit Christian Humanitarian Organisation, committed to working with the poor and vulnerable, is seeking qualified national staff to fill the following vacant positions in Aileu:
World Vision Timor Leste adalah organisasi Kristen kemanuasiaan yang bekerja dengan orang-orang miskin dan melarat, saat ini mencari Warga Negara Nasional yang berkualitas untuk mengisi posisi-posisi yang kosong berikut ini yang berpusat di Aileu:
- Logistics Assistant (1Position)
Applicants should submit an application letter, CV and other documents to:
Para pelamar silakan menyerahkan surat lamaran, CV dan dokumen lainya ke alamat ini:
World Vision Timor Leste
Human Resources Department
Rua Jacinto de Candido/Rua D Fernando
Caicoli, Dili or branch office in Maliana, Baucau & Aileu
or
P.O. Box 43, Dili. Timor Leste
Applications are due on 30 October 2009 at 5:00 pm
Applikasi akan ditutup pada tanggal 30 October 2009 pada jam 5 Sore
1. Logistics Assistant (1 Position)
PURPOSE OF POSITION:
To assist in the management and oversight of logistics for the Area Program.
Membantu manajemen dan kelalaian logistik untuk Area Program (Aileu).
Major Responsibilities:
Logistics/Logistik
1. Assist in the logistics for all WVTL’s programs/projects.
Membantu logistik untuk semua program/proyek WVTL.
2. Assist in exploring opportunities, relationships, and plans to reduce losses and improve requirements, and communicate these to program and field staff in systematic ways.
Membantu dalam eksplorasi kesempatan, hubungan, dan rencana untuk mengurangi kehilangan dan memperbaiki keperluan, dan mengkomunikasikan hal tersebut melalui jalan yang sistematis.
3. Obtaining and providing technical support for all equipment supplied (computers, communications, power supplies, vehicles, office equipment, etc.).
Mencapai dan menyediakan bantuan teknik untuk semua persediaan peralatan (komputer, komunikasi, persediaan tenaga listrik, kendaraan, peralatan kantor, dll).
Assets/Warehouse
Aset/Gudang
4. Receiving/arranging warehousing, checking, recording and following up, where necessary, all goods purchased.
Menerima/mengatur pergudangan, pemeriksaan, mencatat dan menindaklanjuti, dimana diperlukan, untuk semua pembelian barang.
5. Manage tracking of WV assets register and inventories.
Menangani pelacakan aset WV yang terdaftar dan inventaris.
6. Provide research and advice on all aspects of logistics as required.
Menyediakan penelitian dan saran pada semua aspek logistik sebagaimana diperlukan.
7. Assisting in the development of Logistic systems.
Membantu dalam pengembangan sistem logistic.
Vehicles/Kendaraan
8. Coordinate the movement of the trucks.
Koordinasikan pergerakan dari truk-truk.
9. Coordinate the movement of small vehicles.
Koordinasikan pergerakan dari kendaraan-kendaraan kecil.
10. Ensure fuel supplies in Dili and the Districts are within acceptable reserve level and call for refill when it reaches minimum level (Diesel & petrol = 200 litters) or whenever necessary due to scarcity of fuel in the country.
Memastikan persediaan bahan bakar di Dili dan di Distrik berada dalam tingkat persediaan cadangan yang bisa diterima dan panggilan untuk pengisian ulang ketika sudah mencapai tingkat minimal (Diesel & petrol = 200 liter) atau ketika diperlukan terkait dengan langkanya bahan bakar di dalam negeri.
11. Ensure all WVTL vehicles have a regular service schedule.
Memastikan semua kendaraan WVTL memiliki jadwal kerja reguler
Other/Lainnya
12. Perform other duties as assigned.
Melaksanakan tugas lain yang diperintahkan.
13. Work collaboratively with team members when assigned to work as part of a team.
Bekerja secara kolaboratif dengan anggota tim ketika ditugaskan untuk bekerja sebagai tim
14. Attend and participate in the leadership of daily devotions and weekly Chapel services.
Menghadiri dan ikut serta dalam kebaktian harian kepemimpinan dan pelayanan kapel mingguan.
Knowledge, Skills, Abilities: | ||
Education Pendidikan | Minimum Senior High School. Minimal Sekolah Menengah Atas | Essential/ Diperlukan |
| Knowledge & Skills Pengetahuan & Keahlian | Effective computer skills, including use of Microsoft Office, Lotus Notes, Internet, and various software applications and databases./ Keahlian komputer yang efektif, termasuk penggunaan Microsoft Office, Lotus Notes, Internet, dan berbagai program aplikasi serta database. | Essential/ Diperlukan |
| Attention to detail./ Memperhatikan hingga terinci. | Essential/ Diperlukan | |
| Excellent communication skills and the ability to work as a member of a team./ Keahlian komunikasi yang baik sekali dan mampu untuk bekerja sebagai bagian dari tim. | Essential/ Diperlukan | |
| The ability to balance priorities and meet deadlines./ Mampu untuk mengimbangkan prioritas dan memenuhi tenggat waktu. | Essential/ Diperlukan | |
| The ability to speak and understand English./ Mampu berbicara dan mengerti Bahasa Inggris. | Desirable/Diperlukan | |
| Position may require a class C driver's license./ Kemungkinan posisi memerlukan SIM jenis C. | Preferred/ Disukai | |
| Experience Pengalaman | Basic, routine work experience in an office of 6-12 months./ Dasar, pengalaman kerja rutin di kantor selama 6-12 bulan. | Preferred/ Disukai |
| Work Environment Lingkungan Kerja | Office based work with some travel required to districts (10%)./ Berpangkal di kantor dengan beberapa perjalanan yang diperlukan ke distrik (10%). | |
· For more information and detailed position descriptions, please call (670) 331 2834.
· Untuk informasi lebih lanjut dan terperinci diskripsi pekerjaan silakan memnaggil ke (670) 331 2834
· Applicants should submit an application letter, CV and other documents to: HR Department, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste.
· Para pelamar silakan menyerahkan surat lamaran, CV dan dokumen lainnya ke alamat : Departemen HR, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste.
· Only short listed candidates will be notified and applications will not be returned.
· Hanya seleksi kandidat yang akan diberitahukan dan aplikasi tidak akan dikembalikan
WVTL is committed to the principles of workplace diversity.
Women are encouraged to apply.
Closing date 30 October 2009 at 5:00 pm
Tanggal penutupan 30 October 2009 jam 5.00 PM
Subscribe to:
Posts (Atom)
Posts
