Ministry of Finance, Senior Budget Adviser, Deadline February 15, 2010.

Senior Budget Adviser

Government of Timor-Leste
Planning and Financial Management Capacity Building Program, PFMCBP-Ministry of Finance Timor Leste
Closing date: 15 Feb 2010
Location: Timor-Leste - Dili

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS FINANÇAS:
Planning and Financial Management Capacity Building Program

Position Senior Budget Adviser

Objectives To undertake a mixture of capacity building efforts and capacity support (operational activities), aimed at building institutional capacity in the National Directorate of Budget and in particular to support the newly appointed Director of Budget

Reporting Director-General for State Finances
Senior Management Adviser, State Finances
PIO-PFMCBP

CounterpartsNational Director, Budget Directorate

DurationTo 30 June 2011

LocationMinistry of Finance, Dili, East Timor

Selection Criteria

Essential

• A University degree, (preferably a Master’s) in a field relevant to the position or equivalent work experience of at least 12 years in a public financial work environment, within a central agency, a Treasury or Budget Unit
• Experience working in a developing country in a government budget division, with knowledge of capacity development approaches
• Significant experience in the development and execution of national budgets
• Significant experience in supporting the implementation of a new structure, systems and processes
• Significant experience in the development of new systems and processes, specifically FMIS with the objective to devolve the budget preparation to line agencies
• Demonstrated ability to plan and conduct capacity building strategies for staff including adult learning methodologies for the transfer of skills and knowledge
• Proven track record in the development and implementation of a client focused work culture
• Proven ability to approach problem solving in a culturally sensitive manner to ensure cooperation, ownership and acceptance
• Fluency in English

Desirable

• Knowledge of Tetum, Portuguese or Bahasa Indonesia.

Project Background

The Ministry of Finance of the Government of the Democratic Republic of Timor-Leste is looking to recruit a Senior Budget Adviser for its Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a five-year technical assistance program supported by a grant from the International Development Association and a co-financing Multi-Donor Trust Fund. The Program started in late 2006, and is scheduled to close in July 2011. PFMCBP provides technical assistance to sustainably strengthen planning, budgeting, public expenditure management and revenue administration for growth and poverty reduction, with emphasis on efficiency, effectiveness, accountability, integrity, service culture, and transparency.

PFMCBP has assisted the Government of Timor-Leste take forward an important reform agenda. Key achievements include implementation of a major reorganization of the Ministry of Finance; strengthening public expenditure management through simplification and strengthening of treasury systems and processes, and increased delegation of authority to line ministries; improved revenue management, including increased transparency in tax administration and reinforcing Petroleum Tax administration; and a gradual improvement in macroeconomic planning. There are important challenges ahead as the Ministry of Finance implements a strong reform program in a capacity constrained environment. PFMCBP itself has a challenge to build capacity and enable an increased transfer of responsibility to Timorese public servants.
The Ministry of Finance is responsible for the strategic management of PFMCBP, through its Senior Management Committee chaired by the Minister of Finance. There is a dedicated Program Implementation Unit that is responsible for day-to-day program management and implementation which has been integrated recently into the newly established Directorate General Corporate Services. A Supervisory Committee of donors to PFMCBP, also chaired by the Minister of Finance, provides regular oversight on program implementation and achievements. The World Bank is responsible for program supervision, to ensure it is aligned with agreed objectives and financing agreements.

Scope of Work

The Senior Budget Adviser will work to build the capacity of his/her counterparts, the Director of Budget Directorate and the Director of Planning (Expenditure Review). Activities will involve a mixture of capacity building efforts and capacity support (operational activities), aimed at building institutional capacity in the planning / expenditure review directorate, and contributing to the development of a budgeting system which encompasses a robust planning process. Key areas of focus include managing the integration of the work of the Planning / Expenditure Review Directorate with the Budget Directorate, working to enhance coordination and client focus in dealings with line ministries, and assist with the development of a strong and integrated planning and budget system. The Lead Adviser will also assist the National Director to coordinate the work of the other Budget Advisers

The position involves work with national counterparts to ensure that the following tasks are managed:
- Where requested, report to and advise the Senior Management and on matters of budget design and execution;
- Develop the management and leadership skills of the National Director, focusing in particular on:

• clear comprehension of his core roles and responsibilities;
• identifying how directorate workflows fit into these roles and responsibilities;
• effective delegation;
• realistic workload assessment and planning; and
• inculcating some basic concepts of team-building.

- Support the development and execution of the national budget in line with the budget guidelines;
- Assist in the integration of the services provided by the Ministry to Line Ministries in the areas of budgeting, planning, treasury functions and procurement.
- Build capacity within the budget and expenditure review units with a view to, over time, a greater percentage of the work of the units can be undertaken independently by national staff,
- Build the capacity of local staff to oversee the management of line Ministry budget processes;
- Support the development of new systems and processes as the budget design is gradually computerised onto the FMIS and devolved to line agencies;
- Provide advice and support to the implementation of the performance budgeting element of the FMIS;
- To instill and further develop a client focus culture in the budget and expenditure review units.
- Provide advice on the budgetary impacts of various government initiatives to the Minister for Finance;
- Provide holistic/ strategic advice on ministry issues, as requested; and,
- In consultation with the Professional Development Program director, identify training needs for staff in the National Directorate of the Budget and Planning and develop strategies to secure the necessary skills needed to ensure the long term viability of the National Budget Directorate.
- Perform such other technical and inline functions as may be required by the Program Services Directorate or the Ministry of Finance.

Key Deliverables

• 16-month Assignment Workplan within four weeks of commencement
• Managerial strengthening program for the National Director of Budget to be approved by the SMA and DG
• Integration of services from MOF to line ministries.
• Updated systems and processes for budget book presentation.
• Reports and memoranda recommending required actions (including legal action)
• Monthly Progress Reports to the National Director of Budget and the DG for State Finances, copied the SMA for State Finances, against the Work Plan
• End of Assignment report to the PIO no later than 10 working days prior to the end of contract

Performance Evaluation

Performance of the Senior Budget Adviser will be assessed by the Director-General for State Finances and the SMA for State Finances in accordance with the performance review framework for advisors in place in the Ministry.

There is probation period of three months.
How to apply
Please visit our website at http://www.mof.gov.tl and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications need to be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl, no later than 17:00hours Timor-Leste time on, 15th February 2010.

Only short-listed candidates will be contacted.

Reference Code: RW_8245CE-22

ADB, Portfolio Management Officer, Deadline February 12, 2010.

Portfolio Management Officer

The ADB-Special Liaison in Timor-Leste (SOTL) was established to assist its Headquarters in the implementation of projects and programs, in project processing, country programming, and economic and sector work. It also coordinates ADB’s activities with other resident diplomatic and donor missions, NGOs, academic institutions, local think tanks, private sector and other members of the civil society.

Description of Responsibilities

To assist the RM in handling loan/TA administration, portfolio management, sector work, and other general sector activities.

For more details about the position, visit www.adb.org/Employment/Local/default.asp

Reporting Arrangement

The position reports to the Head, Project Administration Unit.

Selection Criteria

Specific criteria include

·         suitability to undertake the responsibilities mentioned at the required level

·         bachelor's degree in Economics,Business Administration, Finance or Engineering, preferably at post-graduate level, and exposure/experience in project administration/management

·         at least 5 years of professional experience in project administration/management

·         some exposure to the various stages of the project cycle (e.g. project planning/feasibility analysis; detailed design; project implementation/construction supervision/contract management) is desirable

·         experience in working for ADB or World Bank or other multilateral/bilateral funded projects is an advantage

·         sound knowledge of government institution/administrative systems/procedures in project implementation and management. Sound knowledge of competitive bidding procedures and exposures to the domestic construction and consulting industries in the host country.

·         experience/exposure to designing and implementation of electronic procurement systems would be an advantage. Exposure to project implementation procedures, particularly procurement and consultant guidelines and/or FIDIC conditions of contracts in internationally-financed projects.

·         ability to participate in multi-disciplinary missions or lead a mission of technical specialists

·         client focus and commitment to results

·         effective report writing and communication skills in English. Proficiency in word processing, spreadsheets analysis and information technology.

·         familiarity with local languages and institutions

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package.  It is open only to persons who are nationals and residents of Timor-Leste.  The position is for a 3-year fixed term appointment.

ADB offers a competitive salary and benefits package applicable to local staff. While the position advertised is for the Special Liaison Office in Timor-Leste, ADB staff may be required to serve in any location outside the Resident Mission at the discretion of Management.

Send application quoting Ref. No. EXT-NO-10-001-SOTL by 12 February 2010 to:

Resident Representative

Special Liaison Office in Timor-Leste

Asian Development Bank

ADB Building, Avenida Dos Direitos Humanos Dili, Timor-Leste

Fax: +670 332 4132

Email: <mailto:bdesousa@adb.org>bdesousa@adb.org

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.  Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.

www.adb.org/sotl