UNDP, Programme Associate, Deadline April 07, 2010.

UNITED NATIONS DEVELOPMENT PROGRAMME

GENERIC JOB DESCRIPTION

I. Position Information

Job Code Title: Programme Associate

Pre-classified Grade: ICS-6

Supervisor: Head of Poverty Reduction and Environment (PRE) Unit

II. Organizational Context

Under the overall guidance of the Head of PRE Unit and direct supervision of the Programme Analyst, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP HQs as required to exchange information and support programme delivery.

III. Functions / Key Results Expected

Summary of Key Functions:

q       Support to formulation of programme strategies and implementation of the Country Programme Action Plan

q       Support to management of the CO programme

q       Administrative support to the Programme Unit

q       Support to resource mobilization

q       Facilitation of knowledge building and knowledge sharing

1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

q       Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).

q       Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

2. Provides effective support to management of the PRE Unit focusing on the achievement of the following results:

q       Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.

q       Provision of guidance to the executing agencies on routine implementation of projects.

q       Presentation of information for audit of DEX projects, supports implementation of audit recommendations.

q       Undertakes project visits to conduct monitoring and/or random audits and ensures compliance with project workplan and/or UNDP operational regulations and procedures.

q       Advises and guides project personnel and staff on financial, administrative and reporting procedures (recruitment, procurement) under different execution modalities. Maintains and monitors project inventories and files.

3. Provides administrative support to the PRE Unit focusing on achievement of  

            the   following    results:

q       Review of DEX projects Financial Reports; preparation of non-PO vouchers for development projects.

q       Maintenance of the internal expenditures control system, which ensures that vouchers processed, are matched and completed; transactions are correctly recorded and posted in Atlas.

q       Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

q       Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas.

q       Making budget check for requisitions, POs and vouchers.

q       Draft Correspondence relating to programme areas; clarifies, follow up, respond to the request for information, complies, researches background material for use in discussion and briefing session.

4. Supports resource mobilization focusing on achievement of the following results:

q       Analysis of information on donors, preparation of donors’ profile.

q       Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

5.       Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

q       Organization of trainings for the operations/ projects staff on programme.

q       Organization of event, workshop, meeting, study tour and other project related activities. Complies and circulate related documents, takes meeting minutes, draft TOR for project activities.

q       Synthesis of lessons learnt and best practices in programme.

q       Sound contributions to knowledge networks and communities of practice.

IV. Impact of Results

The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies.  Accurate analysis, data entry and presentation of information ensure proper programme implementation.

V. Competencies and Critical Success Factors

Corporate Competencies:

q       Demonstrates commitment to UNDP’s mission, vision and values.

q       Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

q       Shares knowledge and experience

q       Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

q       Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.

q       Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

q       Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management

q       Focuses on result for the client and responds positively to feedback

q       Consistently approaches work with energy and a positive, constructive attitude

q       Remains calm, in control and good humored even under pressure

q       Demonstrates openness to change and ability to manage complexities

Prince2 training and certification, RMG

VI. Recruitment Qualifications

Education: Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement

Experience: 5 to 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: Fluency in English and language of the duty station.

VII. Signatures-  Job  Description Certification

Incumbent  (if applicable) Name                                   Signature                       Date

Supervisor Name                                   Signature                       Date

Chief Division/Section Name                                   Signature                       Date

UNDP, Monitoring and Evaluation Analyst (Re-advertised), Deadline April 07, 2010.

Vacancy Announcement 

(Re-advertised)

Position title: Monitoring and Evaluation Analyst                      

Type of Contract: Fixed Term Appointment

Level: NO-B

Organizational Unit: UNDP, Planning, Monitoring

Duty Station: Dili, Timor - Leste 

Duration: 1 (one) Year, extendable

Expected Start date: May 2010                     

Organizational Context

Under the guidance and supervision of the Assistant Country Director, Planning, Monitoring and Evaluation Unit (ACD PME), the Monitoring and Evaluation Analyst contributes to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for the Country Programme and projects are met and participates in the conduct of thematic and crosscutting evaluations.  The Monitoring and Evaluation Analyst ensures that objective evaluations are designed and implemented to assess the country programme relevance, effectiveness, efficiency, impact and sustainability of results; evaluations carried out in a credible and systematic manner; evaluation lessons and recommendations are used for programme design; contribute to implementation of UNDAF priorities and results.

The Monitoring and Evaluation Analyst assists ACD PME regarding evaluation approaches and methodologies, ensuring that UNDP meets the minimum requirements for monitoring and evaluation, including the conduct of mandatory outcome evaluations.

The Monitoring and Evaluation Analyst works in close collaboration with the Management Support, Programme and Operations Teams in the Country Office (CO), UNDP Evaluation Office staff and Government officials to ensure that thematic, programme and project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.

Duties and Responsibilities

1.      Ensures the implementation of evaluation policies and strategies, focusing on achievement of the following results:

q             Participation in the planning, preparation and management of thematic, country programme/project evaluations and other types of evaluations conducted in the Country Office.

q             Promotion of evaluation standards, quality assurance/control and capacity development in the Country Office.

q             Contribution to the evaluation workplan, including identification of topics, and projects/programme to be evaluated.

q             Coordination of specific evaluation missions for development projects, sectoral/thematic evaluations or desk evaluations/studies on selected sectors/themes

2.      Ensures effective coordination of the evaluation process in the Country Office, focusing on achievement of the following results:

q             Draft Terms of Reference (TOR) for specific project/thematic/sectoral evaluation missions and/or desk evaluations/reviews, participation in consultant and evaluation team selection, technical feedback on evaluations and budget oversight.

q             Guidance on UNDP evaluation policies, procedures and practices to programme managers, UNDP CO staff concerned with evaluation, consultants and/or members of the evaluation team.

q             Provision of the technical advice at the design stage of programmes/projects setting up a framework with defined indicators at the design stage to facilitate the evaluation at the later stages.

q             Preparation of analytical documents on areas evaluated, effectiveness and impact of UNDP programme

q             Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan.

3.    Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:

q             Identification and formulation of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts, disseminated in learning events and channeled into decision-making processes;

q             Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy.

q             Collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.

q             Participation in the conduct of results-oriented monitoring and evaluation training efforts in the Country Office.

Required Qualifications:

• Bachelor Degree or equivalent in International Relations, Political Science, Economics or related social sciences. Master’s Degree in the relevant areas would be an asset.
• 4 years of relevant experience at the national and international level in international development issues.
• Experience in project management in the development areas. Experience in monitoring and evaluation with a background in the analysis of socio-economic issues and related policy matters is an asset. 
• Experience in the usage of computers and office software packages, experience in handling of web based management systems.
• Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an asset.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 07 April 2010.

Only short-listed candidates will be notified, and candidates who have applied for this position before will not be considered. Women candidates are strongly encouraged to apply.

UNDP, IT and Communication Associate, Deadline April 07, 2010.

Vacancy Announcement

Position title: IT and Communication Associate

Duty Station: Dili, Timor – Leste

Duration: 1 (one) Year, extendable

Expected Start date: Mid January 2009

Type of Contract: Fixed Term Appointment

Level: GS-7

Organizational Unit: UNDP, Operations Unit

Entry Salary: US$ 13,726 Gross/Annual

Entitlements/Benefits: Please obtain from Human Resources Unit

                       

GENERAL DESCRIPTION OF JOB:

Under the guidance and direct supervision of the IT Manager, the IT & Communications Associate provides support in execution of ICT services in the CO, provides daily technical support to users of information management tools and technology infrastructure.

The IT & Communications Associate works in close collaboration with the operations programme and project teams in the CO and UNDP HQs staff for resolving ICT-related issues.

Duties and Responsibilities

1.      Ensures implementation of  ICT strategies and introduction/implementation of new technologies focusing on achievement of the following results:

q             Compliance with corporate information management and technology standards, guidelines and   procedures for the CO technology environment.

q             Provision of support to the use of Atlas functionality for improved business results and improved client services.

2.      Ensures effective functioning of the CO hardware and software packages focusing on the achievement of the  following results:

q             Maintenance of equipment and acquisition of hardware supplies makes routine repairs and change of hardware electronic components.

q             Regular maintenance and cleaning of IT equipment (PCs, printers, scanners, computer peripherals, LAN wiring etc.

3.   Ensures efficient networks administration focusing on achievement of the following    results:

q             Assist in the administration of the physical set up of the wireless LAN, including hardware and software such as Cisco routers, satellite modems.

q             Assist in installation, configuration and maintenance of DNS server (LINUX) mail server and Microsoft based web server, file and print web server, file and print server and Proxy server.

q             Responds to user needs by providing trouble shooting and help desk assistance to all staff members in the CO as well as agency staff connected to the LAN system

q             Timely LAN Infrastructure and Internet connectivity upgrade to meet UNDP requirements.

4.   Ensures efficient telecommunication systems focusing on achievement of the following results:

q             Optimal performance of the telecommunication system (HF and VHF Satellite, switchboard and fax systems) including preventive maintenance; anticipation of requirements of spare parts; coordination with Operations for the timely procurement and delivery of spare parts.

q             Inventorying of all telecommunication equipment including warranty information and service records

q             Upgrade of existing equipment or recommendations for new communications equipment and facilities; preparation of and review of equipment specifications

5.  Provides administrative support    focusing on achievement of the following results:

q             Preparation and/or review specifications for IT equipment, maintain a roster of IT equipment supplies and IT service providers;

q             Coordinate with Operations Unit for the timely delivery of equipment and spare parts

q             Provides assistance to the IT Manager in maintaining and updating the CO intranet and in implementing the Training Plan.

q             Maintenance of an up-to-date inventory of the software and hardware.

q             Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Procurement Unit.

QUALIFICATION AND PROFESSIONAL EXPERIENCE:

• Secondary Education with specialized training in IT. University Degree in Computer Science would be desirable, but it is not a requirement.

§         5 to 6 years of working experience in network administration and use of hardware/software, telecommunications facilities, PC hardware troubleshooting, and knowledge of database packages.

§         Fluency in the UN and national language of the duty station.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 07 April 2010.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

East Timor Justice Sector Support Facility (ETJSSF), Project Assistant, Deadline April 16, 2010.

EAST TIMOR JUSTICE SECTOR SUPPORT FACILITY – ETJSSF
(JUSTICE FACILITY)

Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation
(1 Position)

 GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility

We are seeking a Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation

Instructions for Applicants

All applications are screened for compliance upon receipt. Only those applications that comply with all instructions and include a completed Application Cover Sheet (see below) will be forwarded to the staff responsible for technical evaluation.

Please contact Lidia Santos via email on: Lidia.santos@grm.tl or +670 331 2207 if you have any questions.

Please submit with your application by April 16^th, 2010 to: Lidia.santos@grm.tl or Justice Facility Office Bairro De Villa Verde.

Please provide the following document:
·         A completed application coversheet, available below at the last page of this document.
·         Your current Curriculum Vitae.

Applications can be in English and should not contain any additional material. Applications via email are preferred.

Assessment

A panel will assess applications on the basis of technical merit.

Note that only those applications from candidates who are able to fulfil all the requirements of the position will be considered and assessed.

Only short-listed candidate will be notified for interview
 

A.     TERMS OF REFERENCE

Position Title: Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation
Reports to: Senior Management Advisor Grants Mechanism and Civil Society & Adviser, Access to Justice, Policies and Programs
Primary counterparts: NGOs and other Civil Society Organizations engaged in the Justice Sector supporting information provision and service delivery to members of the public and special groups; and Faith Based Organizations. Some liaison will also be necessary with Justice Sector Agencies including: The Ministry of Justice, the Ministry of Social Solidarity, the Courts and the Office of the Prosecutor General, the Office of the Inspector General and the Office of the Ombudsmen/Provedoria.
Duration: 1 year fixed term (3 month probationary period)
Location: Based in the Office of Justice Facility in Dili, but also working out to other targeted Civil Society Organization and Government Institutions. Some travel to the all Districts required. 
Language: Ability to speak and write fluent Tetum and good knowledge of English and Bahasa Indonesia as working languages.

Subcontractor Responsibilities or Tasks 
The main task of the Project Assistant is to provide support to the development and implementation of the Ministry of Justice’s gender justice policy, and to provide support to CSOs funded by the Justice Facility to improve access to justice for women. The Project Assistant will also support the development of proposals generated from CSOs and provide secretariat support to the organization of training for CSOs.

This will involve but is not restricted to:

Support the development and implementation of the gender justice policy

·         Participate in meetings/consultations with government departments, CSOs, UN Agencies involved in the implementation of the gender justice policy

·         Assist with organizing workshops and communications for dissemination of the policy
 

Support the Facility Grants Mechanism (FGM)

·         Support partner CSO organizations to develop proposals for the FGM

·         Do a basic costing of activities for appraisal of the budget in proposal received

·         Review and summarize proposals submitted by partner CSOs 

·         Provide secretariat support to grants selection panel as follows: Draft agreed recommendations and prepare all necessary documentation for the Facility Management Group (FMG)

·         Liaise with the Facility Pilot District office for receipt of proposals generated from Covalima district and provide support where necessary on the development of these proposals 

·         Assist with the upkeep of an updated archive and registry of all proposals received, decision taken and where a grant has been awarded keep track and update implementation status of the project

·         Receive and collate all progress reports on projects and draft quarterly and yearly reports as appropriate for review of relevant Facility lead advisor of project

·         Support relevant Facility lead advisor of project to monitor project implementation

·         Supervise the preparation of activity completion reports including the acquittal of project funds

Support organization of training from the Facility

·         Make logistic arrangements as necessary (book venues, purchase training materials needed etc.)

·         Prepare all materials needed for training

·         Compile training evaluation questionnaires and draft report on training including participants comments. Provide Tetun translation when needed.

General duties 

·         Participate in team meetings

·         Undertake any other duty as assigned by the Senior Management Advisor Grants and Civil Society or Adviser, Access to Justice, Policies and Programs or Facility Team Leader

B. SELECTION CRITERIA

Qualifications and Experience

·         Tertiary qualification in Business and Management or equivalent;

·         Experience working in a Project and Training Management area, with a focus on implementation of project and training;

·         Recognized relevant qualification or practical experience in activity planning and project management and development with government or with CSOs

·         Understanding of organizational development issues in Timor-Leste, preferably in the context of the Justice Sector;

·         Understanding of the legal system and access to justice issues in Timor-Leste is an advantage;

·         Previous work experience and strong understanding on civil society sector is an advantage.

·         Good communication, writing and computing skills
 

Other Qualities/Competencies

·         Ability to speak and write fluent Tetum and good knowledge of English and Bahasa Indonesia as working languages.

·         Strong interpersonal communication skills, with the ability to communicate well with people from diverse cultures and backgrounds;

·         Ability to be flexible and to identify a variety of solutions to issues that may arise;

·         Ability to work sensitively and in a culturally appropriate manner with people from diverse cultures and backgrounds;

·         Ability to work as part of a team with a commitment and skills to resolve conflict in the workplace;

·         Prepared to work flexible hours if required;

·         Good character, honest, punctual and work with integrity;

·         Prepared to travel to all district;

·         Ability to maintain confidentiality in difficult working environments

EAST TIMOR (TIMOR-LESTE) JUSTICE SECTOR SUPPORT FACILITY (ETJSSF)

Applications must reach GRM International by 5.00pm on the closing date. Applications may be submitted in English. Email: Lidia.santos@grm.tl or Justice Facility Office Barrio De Villa Verde