Government of Timor-Leste
Ministry of Health
Ministry of Health
Closing date: 18 May 2009
Location: Timor-Leste - Dili with travel to the districts of Timor-Leste
Ministry of Health
Position Code: 5.B.19
Position Title: Medical Equipment Specialist
Unit: Medical Equipment Department, National Directorate of Administration, Logistic and Procurement
Reporting to: Head of the Medical Equipment Department
Version: March 2009
Position Start: July 2009
Position End: July 2011 (24 months)
Probation period: 3 Months
Assessment: Annual
Background of the Project
The Government of Timor-Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for women and children, in order to accelerate progress toward achieving the health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to and demand for quality health services, strengthen management and human resource development, support systems and improve overall coordination, planning and monitoring.
Due to the rapid progress in the sector of Healthcare Technology and the necessity to advance practices in clinical and medical treatment systems, the need for Health Care Technology Management is a priority in the Health Sector. The curative services in hospitals and clinics are increasingly dependent on the Biomedical Equipment and Laboratory Services for diagnostic purposes. To ensure accuracy of equipment based diagnostic reports, proper functioning of equipment is essential. Periodic calibration, preventative maintenance, routine equipment inspection and Total Quality Management of Biomedical Equipment is essential to ensure and guarantee the effectiveness and reliability of the Diagnostic Equipment.
The Ministry of Health, Timor-Leste is committed to providing reliable health care services to the population from all Health Facilities in the country by establishing an appropriate Biomedical Equipment Management and Maintenance System.
General Objective of the Position (Medical Equipment Specialist):
The objective of this appointment, Medical Equipment Specialist is the provision of effective management and maintenance of Biomedical equipment which includes capacity building activities in the sector. The Medical Equipment Specialist will function in the Medical Equipment Department, under National Directorate of Administration, Logistic and Procurement of Ministry of Health, Timor-Leste. The services of the Specialist will be required at policy level and operational level at centre and in the districts for the Ministry of Health, Timor-Leste
Major Objectives: The major objectives of this appointment include;
- Strengthen the Medical Equipment Department of Ministry of Health in the area of organisational setup, capacity building, policy development and implementation
- Carryout the maintenance and repair activities for Health Posts, Community Health Centres, District Hospitals, Referral Hospitals and National Hospital in Dili, where possible in a mentoring, skill transfer roll.
- Development of medical equipment maintenance strategy and physical assets management plan for Ministry of Health and establish central, referral and facility level maintenance and repair (M&R) workshop in the central , regional, districts and health facilities in the country
- Development and update the essential equipment list for all levels of health facilities in country with brief specification and list of spare parts required
- Update the equipment inventory list and establish an appropriate equipment database which includes the a reporting system for medical equipment maintenance problems
- Develop training modules for major equipment and conduct in-country training for MoH and facility level maintenance staff and develop and implement a users training program including equipment care, operation, safety and infection control.
- Assist with the technical aspects of medical equipment procurement including development of specifications, bidding documents, bid evaluation and contract award.
- Carryout equipment inspection, testing and certification of acceptance for newly procured/donated equipment, spare parts and consumables
- Conduct an orientation course for management staff and supervisors of the health facilities on equipment use, maintenance and repair need, inventory and reporting systems.
- Assist the MoH and Facility In-charge to check the stored equipment and prepare the disposal list.
- Carryout a needs assessment for maintenance and repair training for facility staff and recommend both in-country and overseas trainings
- Update and keep the equipment wise Operation and Maintenance Manuals and conduct training for their application
Scope of services:
Policy Matters:
- Development of medical equipment policy which inlcudesnational standards, specification, procurement, donation, insurance/warranty, operation, maintenance, inventory, safety, phase-out/replacement, environment/radiation protection and other as appropriate)
- Development of equipment maintenance strategy and policy implementation plan
- Develop/review maintenance management structure particularly for medical equipment at centre and facility level. Design equipment maintenance referral protocols and structure.
Technical and Management issues:
- Prepare the list and specification for maintenance and repair tools for all levels of M&R workshops.
- Carryout an assessment for the possibility of outsourcing the equipment maintenance contracts and provide the recommendations
- Establishment and operation of maintenance and repair workshops at central, referral, district and facility level.
- Develop and implement preventive maintenance plan (routine inspections and calibrations) for all levels of Health Facilities
- Based upon the situational analysis and requirements; recommend standby equipment for emergency use in case of unexpected breakdown and failure of existing equipment.
- Update and keep the equipment Operation and Maintenance Manuals including the circuit diagrams.
- Monitor safety and radiation (health and environment) protection activities of the Facility.
- Update the equipment assets register of all Health facilities and transfer those information to the computerised equipment database system
- Provide Ministry of Health/ Head of Medical Equipment Department with regular monthly status reports highlighting the progress made on Equipment Maintenance and Management Programmes.
Supervision/Coordination role:
- Supervise equipment maintenance and repair activities of all level of Health Facilities under MoH.
- Assist the Procurement department of MoH for the equipment procurement and carry out equipment inspection, testing and certification of acceptance for newly procured/donated equipment, spare parts and consumables
- Assist MoH for estimating the annual budget for equipment procurement and maintenance and repair budget required for all levels of health facilities
- Coordination and liaison support with the building and other supportive services of the health facilities for the effective utilisation of equipment services
- Develop and Implement Disaster Management Plan for medical equipment
- Provide coordination support to the Information, Communication and Technology Specialist and Health Management Information System Specialist to update the information regarding the medical equipment status
- Respond to the queries from the District team or Facility in-charge regarding the Physical Assets Management and Maintenance issues
- Arrange/participate meetings with hospital/facility in-charges and maintenance team for the medical equipment management, maintenance and training issues
- Provide support and coordination to the Facility Maintenance coordinator and Engineers of MoH.
Capacity Building:
- Design and conduct equipment maintenance and repair trainings (preventative and corrective) for facility maintenance staff.
- Design and conduct training on Inventory management, equipment database, Maintenance requests and actions, equipment replacement plan, safety and radiation (health and environment) protection.
- Train the maintenance staff assigned by Hospital authority or Ministry of Health on Physical Assets Management and Maintenance activities.
- Design and conduct orientation, refresher and users training programmes.
Outputs required:
- Monthly progress report to the Head of the Medical Equipment Department, outlining progress and issues of management, maintenance and capacity building activity.
- Establishment of a functional medial equipment department in MoH and M&R Workshop in Referral, Districts and Facility level
- Equipment inventory and computerised database system in centre and facility levels and recording system of maintenance requests and action in place.
- Operation and Maintenance Manuals of all medical equipments produced and available for all health facilities.
- Medical Equipment Policy of MoH, Government of Timor-Leste is approved and policy implementation plan is available.
- Maintenance Strategy for MoH is approved and action plan is available.
- Essential equipment list with brief specification for all level of health facilities are approved and available
- Annual budget plan for equipment, spare parts and consumables is available
- Skill transfer to maintenance staff deputed by the Hospital authority or Ministry of Health and training modules are available
- Maintenance and Repair staffs are trained and capable to handle the preventive maintenance, routine inspection and calibration of medical equipment and handle the maintenance request and actions
- Establishment of M&R workshop facility at all levels of Hospitals and health centres.
Selection Criteria:
Essential:
- Internationally recognized qualification including a degree in Clinical Engineering, Biomedical Engineering or Electronics Engineering majoring in medical instrumentation and professional council Certification/Licence recognised in her/his country of residence.
- Minimum of 10 years experience in the management, maintenance and capacity building activities of medical equipment in various levels of hospitals and at least 3 years of similar experience in developing countries.
- Excellent communication, management and problem solving skills together with ability to work well in recourse poor settings and culturally diverse environment.
- Demonstrated experience in equipment maintenance and training programme.
- Excellent knowledge of English Language.
- Knowledge of Tetum, Bahasa Indonesian or Portuguese is an advantage.
Reporting:
- The Medical Equipment Specialist will report to the Head of Medical Equipment Department of Ministry of
Health, Timor-Leste
Location:
The position will be located in Ministry of Health/ Medical Equipment Department with frequent travels to the Districts and Health facilities within the country
Duration of the assignment
This assignment will be initially for a period of 24 months. The assignment is subject to a review of satisfactory performance at the end of the first 3-months probationary period. After completion of the assignment, subject to a full performance review, the availability of funding; and the circumstances of the Ministry prevailing at that time, an extension to the agreement may be considered.
How to apply
Send CV and cover letter to Sr. Ivo Da Conceicao Freitas, Head of the Department of Partnership Management, Ministry of Health, Caicoli, Timor-Leste coniz2005@yahoo.com +670 7257533 or Mr Jayendra Bhatta, Central Procurement Advisor, Ministry of Health, Caicoli, Dili, Timor-Leste: jayendrabhatta@yahoo.com +670 7289670
Reference Code: RW_7R8A3J-30
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