Vacancy Announcement
Position title: Procurement Associate
Type of Contract Fixed Term Appointment
Level GS-7
Organizational Unit: UNDP, Operations Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and direct supervision of the Procurement Analyst, the Procurement Associate provides leadership in execution of procurement services in Country Office (CO) ensuring their effectiveness, transparency and integrity. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate supervises and leads the support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex procurement-related issues and information delivery.
Duties and Responsibilities:
1. Ensures administration and implementation of the operational strategies focusing on achievement of the following results:
· Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
· CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
· Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
· Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
2. Organizes procurement processes for CO, projects and at the request of other Agencies focusing on achievement of the following results:
· Preparation of procurement plans for the office and projects and their implementation monitoring.
· Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
· Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas.
· Review of procurement processes conducted by projects; submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
· Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
· Presentation of researched information on procurement in the CO.
· Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
· Organization of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
· Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
4. Ensures proper control of CO Assets focusing on achievement of the following results:
o Preparation of inventory reports.
o Implementation of Inventory and physical verification control in the CO and projects.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Organization of trainings for the operations/ projects staff on Procurement.
· Synthesis of lessons learnt and best practices in Procurement.
· Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
· Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
· 5 to 7 years of progressively responsible procurement and administrative experience is required at the national level.
· Experience in Experience in the usage of computers and office software packages (MS Word Excel, etc) and experience in handling of web based management systems, Atlas applications and global payroll systems.
· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Thursday, August 28, 2008
UNDP Monitoring and Evaluation Analyst Deadline 15 September 2008
Vacancy Announcement
Position title: Monitoring and Evaluation Analyst
Type of Contract Fixed Term Appointment
Level NO-B
Organizational Unit: UNDP, Planning, Monitoring and Evaluation Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and supervision of the Assistant Country Director, Planning, Monitoring and Evaluation Unit (ACD PME), the Monitoring and Evaluation Analyst contributes to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for the Country Programme and projects are met and participates in the conduct of thematic and crosscutting evaluations. The Monitoring and Evaluation Analyst ensures that objective evaluations are designed and implemented to assess the country programme relevance, effectiveness, efficiency, impact and sustainability of results; evaluations carried out in a credible and systematic manner; evaluation lessons and recommendations are used for programme design; contribute to implementation of UNDAF priorities and results.
The Monitoring and Evaluation Analyst assists ACD PME regarding evaluation approaches and methodologies, ensuring that UNDP meets the minimum requirements for monitoring and evaluation, including the conduct of mandatory outcome evaluations.
The Monitoring and Evaluation Analyst works in close collaboration with the Management Support, Programme and Operations Teams in the Country Office (CO), UNDP Evaluation Office staff and Government officials to ensure that thematic, programme and project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.
Duties and Responsibilities
1. Ensures the implementation of evaluation policies and strategies, focusing on achievement of the following results:
· Participation in the planning, preparation and management of thematic, country programme/project evaluations and other types of evaluations conducted in the Country Office.
· Promotion of evaluation standards, quality assurance/control and capacity development in the Country Office.
· Contribution to the evaluation workplan, including identification of topics, and projects/programme to be evaluated.
· Coordination of specific evaluation missions for development projects, sectoral/thematic evaluations or desk evaluations/studies on selected sectors/themes
2. Ensures effective coordination of the evaluation process in the Country Office, focusing on achievement of the following results:
· Draft Terms of Reference (TOR) for specific project/thematic/sectoral evaluation missions and/or desk evaluations/reviews, participation in consultant and evaluation team selection, technical feedback on evaluations and budget oversight.
· Guidance on UNDP evaluation policies, procedures and practices to programme managers, UNDP CO staff concerned with evaluation, consultants and/or members of the evaluation team.
· Provision of the technical advice at the design stage of programmes/projects setting up a framework with defined indicators at the design stage to facilitate the evaluation at the later stages.
· Preparation of analytical documents on areas evaluated, effectiveness and impact of UNDP programme
· Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan.
. 3. Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:
· Identification and formulation of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts, disseminated in learning events and channeled into decision-making processes;
· Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy.
· Collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.
· Participation in the conduct of results-oriented monitoring and evaluation training efforts in the Country Office.
Required Qualifications:
· Bachelor Degree or equivalent in International Relations, Political Science, Economics or related social sciences. Master’s Degree in the relevant areas would be an asset.
· 4 years of relevant experience at the national and international level in international development issues.
· Experience in monitoring and evaluation with a background in the analysis of socio-economic issues and related policy matters. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an assest.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Position title: Monitoring and Evaluation Analyst
Type of Contract Fixed Term Appointment
Level NO-B
Organizational Unit: UNDP, Planning, Monitoring and Evaluation Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and supervision of the Assistant Country Director, Planning, Monitoring and Evaluation Unit (ACD PME), the Monitoring and Evaluation Analyst contributes to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for the Country Programme and projects are met and participates in the conduct of thematic and crosscutting evaluations. The Monitoring and Evaluation Analyst ensures that objective evaluations are designed and implemented to assess the country programme relevance, effectiveness, efficiency, impact and sustainability of results; evaluations carried out in a credible and systematic manner; evaluation lessons and recommendations are used for programme design; contribute to implementation of UNDAF priorities and results.
The Monitoring and Evaluation Analyst assists ACD PME regarding evaluation approaches and methodologies, ensuring that UNDP meets the minimum requirements for monitoring and evaluation, including the conduct of mandatory outcome evaluations.
The Monitoring and Evaluation Analyst works in close collaboration with the Management Support, Programme and Operations Teams in the Country Office (CO), UNDP Evaluation Office staff and Government officials to ensure that thematic, programme and project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.
Duties and Responsibilities
1. Ensures the implementation of evaluation policies and strategies, focusing on achievement of the following results:
· Participation in the planning, preparation and management of thematic, country programme/project evaluations and other types of evaluations conducted in the Country Office.
· Promotion of evaluation standards, quality assurance/control and capacity development in the Country Office.
· Contribution to the evaluation workplan, including identification of topics, and projects/programme to be evaluated.
· Coordination of specific evaluation missions for development projects, sectoral/thematic evaluations or desk evaluations/studies on selected sectors/themes
2. Ensures effective coordination of the evaluation process in the Country Office, focusing on achievement of the following results:
· Draft Terms of Reference (TOR) for specific project/thematic/sectoral evaluation missions and/or desk evaluations/reviews, participation in consultant and evaluation team selection, technical feedback on evaluations and budget oversight.
· Guidance on UNDP evaluation policies, procedures and practices to programme managers, UNDP CO staff concerned with evaluation, consultants and/or members of the evaluation team.
· Provision of the technical advice at the design stage of programmes/projects setting up a framework with defined indicators at the design stage to facilitate the evaluation at the later stages.
· Preparation of analytical documents on areas evaluated, effectiveness and impact of UNDP programme
· Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan.
. 3. Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:
· Identification and formulation of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts, disseminated in learning events and channeled into decision-making processes;
· Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy.
· Collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.
· Participation in the conduct of results-oriented monitoring and evaluation training efforts in the Country Office.
Required Qualifications:
· Bachelor Degree or equivalent in International Relations, Political Science, Economics or related social sciences. Master’s Degree in the relevant areas would be an asset.
· 4 years of relevant experience at the national and international level in international development issues.
· Experience in monitoring and evaluation with a background in the analysis of socio-economic issues and related policy matters. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an assest.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
UNDP Human Resources Associate Deadline 15 September 2008
Vacancy Announcement
Position title: Human Resources Associate
Type of Contract Fixed Term Appointment
Level GS-7
Organizational Unit: UNDP, Operations Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and direct supervision of the HR Analyst the HR Associate provides leadership in execution of the full range of Country Office HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
The HR Associate supervises and leads the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.
Duties and Responsibilities:
1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
· Full compliance with HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
· Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
· CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
2. Ensures effective administration of human resources focusing on achievement of the following results:
· Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
· Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Supervises the preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.
· Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Maintenance of the CO staffing table.
· Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB).
· Administration of delegated International staff entitlements and position funding delegated to COs.
· Administration of the CO rosters including e-rosters, Talent Management Roster.
· Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
· Responsible for maintaining personal records of national and international staff in accordance with UNDP Policy
3. Ensures proper staff performance management and career development focusing on achievement of the following results:
· Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.
· Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, and Learning Manager.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results:
o Collection of information and preparation of reports for comprehensive and interim local salary. Participation in the work of LSSC.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Organization of trainings for the operations/ projects staff on HR issues.
· Synthesis of lessons learnt and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
· Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
· 5 to 7 years of progressively responsible HR experience is required at the national or international level.
· Experience in Experience in the usage of computers and office software packages (MS Word Excel, etc) and experience in handling of web based management systems, Atlas applications and global payroll systems.
· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Position title: Human Resources Associate
Type of Contract Fixed Term Appointment
Level GS-7
Organizational Unit: UNDP, Operations Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and direct supervision of the HR Analyst the HR Associate provides leadership in execution of the full range of Country Office HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
The HR Associate supervises and leads the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.
Duties and Responsibilities:
1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
· Full compliance with HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
· Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
· CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
2. Ensures effective administration of human resources focusing on achievement of the following results:
· Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
· Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Supervises the preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.
· Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Maintenance of the CO staffing table.
· Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB).
· Administration of delegated International staff entitlements and position funding delegated to COs.
· Administration of the CO rosters including e-rosters, Talent Management Roster.
· Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
· Responsible for maintaining personal records of national and international staff in accordance with UNDP Policy
3. Ensures proper staff performance management and career development focusing on achievement of the following results:
· Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.
· Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, and Learning Manager.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results:
o Collection of information and preparation of reports for comprehensive and interim local salary. Participation in the work of LSSC.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Organization of trainings for the operations/ projects staff on HR issues.
· Synthesis of lessons learnt and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
· Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
· 5 to 7 years of progressively responsible HR experience is required at the national or international level.
· Experience in Experience in the usage of computers and office software packages (MS Word Excel, etc) and experience in handling of web based management systems, Atlas applications and global payroll systems.
· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
UNDP Human Resources Analyst Deadline 15 September 2008
Vacancy Announcement
Position title: Human Resources Analyst
Type of Contract Fixed Term Appointment
Level NO-B
Organizational Unit: UNDP, Operations Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and supervision of Deputy Country Director/Operations, the HR Analyst is responsible for transparent implementation of HR strategies in Country Office (CO), effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management
Duties and Responsibilities:
1. Ensures implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
· Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
· CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
· Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
2. Ensures effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
· Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
· Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
3. Ensures proper staff performance management and career development focusing on achievement of the following results
· Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
· Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
· Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
· Implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results;
o Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results;
· Organization of trainings for operations/ programme staff on HR issues.
· Synthesis of lessons learnt and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
· Bachelor Degree or equivalent in HR, Business Administration, Public Administration or related field. Master’s Degree in the relevant areas would be an asset.
· 4 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
· Experience in the usage of computers and office software packages (MS Word, Excel, etc) experience in handling of web based and management systems
· Fluency in English. Working knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Position title: Human Resources Analyst
Type of Contract Fixed Term Appointment
Level NO-B
Organizational Unit: UNDP, Operations Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context
Under the guidance and supervision of Deputy Country Director/Operations, the HR Analyst is responsible for transparent implementation of HR strategies in Country Office (CO), effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management
Duties and Responsibilities:
1. Ensures implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
· Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
· CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
· Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
2. Ensures effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
· Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
· Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
3. Ensures proper staff performance management and career development focusing on achievement of the following results
· Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
· Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
· Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
· Implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results;
o Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results;
· Organization of trainings for operations/ programme staff on HR issues.
· Synthesis of lessons learnt and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
· Bachelor Degree or equivalent in HR, Business Administration, Public Administration or related field. Master’s Degree in the relevant areas would be an asset.
· 4 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
· Experience in the usage of computers and office software packages (MS Word, Excel, etc) experience in handling of web based and management systems
· Fluency in English. Working knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
UNDP Driver Deadline 15 September 2008
Vacancy Announcement
Position Title: Driver to the Country Director
Type of Contract Fixed Term Appointment
Level GS-3
Organizational Unit: UNDP, General Services Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context:
Under the guidance and supervision of the Operations Analyst and direct supervisor, the Driver provides reliable and safe driving services to UNDP Country Director and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.
Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.
Duties and Responsibilities:
1. Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of UNDP Country Director, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Required qualifications:
· Secondary Education with valid driver’s license
· 2 – 3 years work experience as a driver, safe driving record.
· Knowledge of driving rules and regulations and skills in minor vehicle repair.
· Good working knowledge of English and fluency in Tetum or Bahasa Indonesia.
Interested candidates are invited to submit their applications together with curriculum vitae, P11, and relevant supporting documents to the following address:
Human Resources Unit
UNDP, Building 11,
UN House, Caicoli Street
Dili, Timor Leste
Email: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short listed candidates will be notified.
Position Title: Driver to the Country Director
Type of Contract Fixed Term Appointment
Level GS-3
Organizational Unit: UNDP, General Services Unit
Duty Station: Dili, Timor - Leste
Duration: 1 (one) Year, extendable
Expected Start date: October 2008
Organizational Context:
Under the guidance and supervision of the Operations Analyst and direct supervisor, the Driver provides reliable and safe driving services to UNDP Country Director and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.
Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.
Duties and Responsibilities:
1. Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of UNDP Country Director, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Required qualifications:
· Secondary Education with valid driver’s license
· 2 – 3 years work experience as a driver, safe driving record.
· Knowledge of driving rules and regulations and skills in minor vehicle repair.
· Good working knowledge of English and fluency in Tetum or Bahasa Indonesia.
Interested candidates are invited to submit their applications together with curriculum vitae, P11, and relevant supporting documents to the following address:
Human Resources Unit
UNDP, Building 11,
UN House, Caicoli Street
Dili, Timor Leste
Email: personnel.tp@undp.org
The deadline for submitting applications is 15 September 2008.
Only short listed candidates will be notified.
Secretary of State for Environment Project Administrator
Secretary of State for Environment
TERMS OF REFERENCE
Project Administrator of the Reforestation and Family Income Project (Manatuto)
Duty station: Manatuto District
Duration: Four (4) to sixteen (16) months.
Duties and Responsibilities:
The Administrator will be working under the direct supervision of the International Advisor. The Administrator will perform the following tasks:
· Manage aspects of the project together with the Financial Manager and the International Advisor;
· Coordinate the activities of the extensionists together with the International Advisor;
· Act as the liaison between the project and other Government and non-government agencies within Manatuto district;
· Assist in the development of work plans and monitor the implementation of the plans;
· Assist the extensionists with mobilising community members in order to achieve project objectives;
· Assist in the development of training in rural development and environmental awareness;
· Assist the financial manager in the development of annual reports;
· Perform any other tasks as may be required by the project.
Recruitment Qualifications:
· Completion of university degree in office management and administration or agriculture, or secondary education with 5 to 7 years of relevant experience in the administration of development projects.
· Specialized training in office management and administration is highly desirable.
· Fluency in oral and written Tetum is essential. Knowledge of Portuguese and English is an advantage.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address or contact directly:
Bruno Benavente
Email: brunobena@gmail.com
Phone: 733 6554
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
TERMS OF REFERENCE
Project Administrator of the Reforestation and Family Income Project (Manatuto)
Duty station: Manatuto District
Duration: Four (4) to sixteen (16) months.
Duties and Responsibilities:
The Administrator will be working under the direct supervision of the International Advisor. The Administrator will perform the following tasks:
· Manage aspects of the project together with the Financial Manager and the International Advisor;
· Coordinate the activities of the extensionists together with the International Advisor;
· Act as the liaison between the project and other Government and non-government agencies within Manatuto district;
· Assist in the development of work plans and monitor the implementation of the plans;
· Assist the extensionists with mobilising community members in order to achieve project objectives;
· Assist in the development of training in rural development and environmental awareness;
· Assist the financial manager in the development of annual reports;
· Perform any other tasks as may be required by the project.
Recruitment Qualifications:
· Completion of university degree in office management and administration or agriculture, or secondary education with 5 to 7 years of relevant experience in the administration of development projects.
· Specialized training in office management and administration is highly desirable.
· Fluency in oral and written Tetum is essential. Knowledge of Portuguese and English is an advantage.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address or contact directly:
Bruno Benavente
Email: brunobena@gmail.com
Phone: 733 6554
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Secretary of State for Environment Finance Manager
Secretary of State for Environment
TERMS OF REFERENCE
Finance Manager of the Reforestation and Family Income Project (Manatuto)
Duty station: Manatuto District
Duration: Four (4) to sixteen (16) months.
Duties and Responsibilities:
The Finance Manager will be working under the direct supervision of the International Advisor. The Finance Manager will perform the following tasks:
·Assist in all administrative matters related to the project together with the International Advisor and Program Administrator;
·Provide assistance in recruitment, procurement, payment and reporting activities;
· Preparation of letters, memos, meeting invitations and other correspondence;
· Maintenance of the filing system ensuring safekeeping of all records, reports and correspondence;
· Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings;
· Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and taking minutes.
· Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and maintaining a distribution log;
· Arrangement of vehicle transportation, regular vehicle maintenance and insurance;
· Undertake the accounting tasks of the project;
· Organize day-to-day financial administration tasks;
· Organize regular budget revisions and updating estimates on expenditures for the current year;
· Prepare quarterly and annual financial reports;
· Manage the petty cash;
· Ensure procedure compliance and accountable financial management;
· Perform any other tasks as may be required for the project.
Competencies and Critical Success Factors:
· Good knowledge of administrative and financial rules and regulations;
· Strong computer skills;
· Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
· Ability to review a variety of data identifies and adjusts discrepancies, identify and resolve operational problems;
· Highly self motivated and able to work efficiently with little direction and supervision;
· Strong interpersonal skills and ability to handle visitors, phone calls with tact and courtesy.
Recruitment Qualifications:
· Completion of university degree in office management and administration or secondary education with 5 to 7 years of relevant experience in administration or programmed support service is required.
· Specialized training in office management and administration is highly desirable.
· Fluency in oral and written Tetum is essential. Knowledge of Portuguese and English is an advantage.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address or contact directly:
Bruno Benavente
Email: brunobena@gmail.com
Phone: 7336554
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
TERMS OF REFERENCE
Finance Manager of the Reforestation and Family Income Project (Manatuto)
Duty station: Manatuto District
Duration: Four (4) to sixteen (16) months.
Duties and Responsibilities:
The Finance Manager will be working under the direct supervision of the International Advisor. The Finance Manager will perform the following tasks:
·Assist in all administrative matters related to the project together with the International Advisor and Program Administrator;
·Provide assistance in recruitment, procurement, payment and reporting activities;
· Preparation of letters, memos, meeting invitations and other correspondence;
· Maintenance of the filing system ensuring safekeeping of all records, reports and correspondence;
· Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings;
· Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and taking minutes.
· Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and maintaining a distribution log;
· Arrangement of vehicle transportation, regular vehicle maintenance and insurance;
· Undertake the accounting tasks of the project;
· Organize day-to-day financial administration tasks;
· Organize regular budget revisions and updating estimates on expenditures for the current year;
· Prepare quarterly and annual financial reports;
· Manage the petty cash;
· Ensure procedure compliance and accountable financial management;
· Perform any other tasks as may be required for the project.
Competencies and Critical Success Factors:
· Good knowledge of administrative and financial rules and regulations;
· Strong computer skills;
· Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
· Ability to review a variety of data identifies and adjusts discrepancies, identify and resolve operational problems;
· Highly self motivated and able to work efficiently with little direction and supervision;
· Strong interpersonal skills and ability to handle visitors, phone calls with tact and courtesy.
Recruitment Qualifications:
· Completion of university degree in office management and administration or secondary education with 5 to 7 years of relevant experience in administration or programmed support service is required.
· Specialized training in office management and administration is highly desirable.
· Fluency in oral and written Tetum is essential. Knowledge of Portuguese and English is an advantage.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address or contact directly:
Bruno Benavente
Email: brunobena@gmail.com
Phone: 7336554
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
JSMP Research Assistant Deadline "Urgent"
JOB VACANCY : “ Research Assistant/Translator”
REPOSTING- URGENTLY REQUIRED
Introduction
South East Asia Regional Cooperation in Human Development (SEARCH) and Judicial Systems Monitoring Project (JSMP) are seeking a research assistant to assist in a participatory research project focused on engaging with children (aged 10-15) and their communities to explore violence from the perspective of children and in the context of children’s lives. This research will help to inform the development of tools to strengthen local capacity on the civic engagement of children and their communities, and in child protection and the broader promotion of human rights.
The project will work in partnership with other local NGO’s involved with children and children’s rights, and intends to build on the UN Study of Violence Against Children, the MSS Child Protection Networks and focal points and recent concluding observations of the Committee on the Rights of the Child on Timor-Leste’s 2006 periodic report. The project will also address issues of culture and violence, and the role culture can play in peace-building, child protection and human rights. Gender specific perspectives will also be explored.
Job Description
Working in close collaboration with an international researcher, the Research Assistant will be required to:
· meaningfully engage with children and communities
· co-facilitate and translate participatory sessions with children and their communities
· orally translate from English to Tetum and from Tetum to English, ensuring the voices of the children are captured
· translate written documents from English - Tetum
· ensure cultural sensitivity of research and research tools
· critically reflect and analyze discussions and data collected
· assist in the development of capacity building tools
The duration of the project is 4 months, and salary will be negotiated based on experience and expertise.
Qualification Requirements
EDUCATION
· Advanced University Degree in Social Sciences, Humanitarian Law/International Law, or other relevant discipline.
WORK EXPERIENCE
· Proven professional level experience in development and research related activities in the fields of child protection and development, human rights, and social protection. Strong facilitation skills and experience working with children and youth is a must.
· Proven analytical, conceptualizing and negotiating skills, relevant to human and social development would be a strong asset.
LANGUAGES
· Fluency in spoken and written English, Tetum and Bahasa Indonesia.
· Fluency in Fataluku is considered a strong asset
SPECIALIZED EXPERIENCE
· Good working knowledge of child rights (CRC) is considered an asset
· Strong understanding of cultural norms and traditions and how they relate to children, childhood and youth
OTHER SKILLS AND ATTRIBUTES
· Strong analytical and research skills, strong communication skills, ability to conceptualize and strategize around policies affecting children and youth.
· Ability to express clearly and concisely ideas and concepts in written and oral form in both English and Tetum
· Demonstrated ability to work harmoniously in a multi-cultural team and establish harmonious & effective working relationship both within and outside the organization.
· Proven ability to conceptualize, innovate, plan and execute ideas, as well as transfer knowledge and build capacities.
· Good judgment, ability to build trust and work collaboratively as a team.
Eligible candidates should send their CV (Curriculum Vitae) with cover letter outlining that they are qualified to undertake the above-mentioned position. A hard copy of your CV with cover letter can be submitted to JSMP at Rua Setubal Kolmera Dili (behind Liliana Shop), or applications can be also sent Mr. Casimiro Dos Santos (Deputy Director), casmiro@jsmp.minihub.org, and Cheryl Heykoop (international researcher), chiicrd@uvic.ca
REPOSTING- URGENTLY REQUIRED
Introduction
South East Asia Regional Cooperation in Human Development (SEARCH) and Judicial Systems Monitoring Project (JSMP) are seeking a research assistant to assist in a participatory research project focused on engaging with children (aged 10-15) and their communities to explore violence from the perspective of children and in the context of children’s lives. This research will help to inform the development of tools to strengthen local capacity on the civic engagement of children and their communities, and in child protection and the broader promotion of human rights.
The project will work in partnership with other local NGO’s involved with children and children’s rights, and intends to build on the UN Study of Violence Against Children, the MSS Child Protection Networks and focal points and recent concluding observations of the Committee on the Rights of the Child on Timor-Leste’s 2006 periodic report. The project will also address issues of culture and violence, and the role culture can play in peace-building, child protection and human rights. Gender specific perspectives will also be explored.
Job Description
Working in close collaboration with an international researcher, the Research Assistant will be required to:
· meaningfully engage with children and communities
· co-facilitate and translate participatory sessions with children and their communities
· orally translate from English to Tetum and from Tetum to English, ensuring the voices of the children are captured
· translate written documents from English - Tetum
· ensure cultural sensitivity of research and research tools
· critically reflect and analyze discussions and data collected
· assist in the development of capacity building tools
The duration of the project is 4 months, and salary will be negotiated based on experience and expertise.
Qualification Requirements
EDUCATION
· Advanced University Degree in Social Sciences, Humanitarian Law/International Law, or other relevant discipline.
WORK EXPERIENCE
· Proven professional level experience in development and research related activities in the fields of child protection and development, human rights, and social protection. Strong facilitation skills and experience working with children and youth is a must.
· Proven analytical, conceptualizing and negotiating skills, relevant to human and social development would be a strong asset.
LANGUAGES
· Fluency in spoken and written English, Tetum and Bahasa Indonesia.
· Fluency in Fataluku is considered a strong asset
SPECIALIZED EXPERIENCE
· Good working knowledge of child rights (CRC) is considered an asset
· Strong understanding of cultural norms and traditions and how they relate to children, childhood and youth
OTHER SKILLS AND ATTRIBUTES
· Strong analytical and research skills, strong communication skills, ability to conceptualize and strategize around policies affecting children and youth.
· Ability to express clearly and concisely ideas and concepts in written and oral form in both English and Tetum
· Demonstrated ability to work harmoniously in a multi-cultural team and establish harmonious & effective working relationship both within and outside the organization.
· Proven ability to conceptualize, innovate, plan and execute ideas, as well as transfer knowledge and build capacities.
· Good judgment, ability to build trust and work collaboratively as a team.
Eligible candidates should send their CV (Curriculum Vitae) with cover letter outlining that they are qualified to undertake the above-mentioned position. A hard copy of your CV with cover letter can be submitted to JSMP at Rua Setubal Kolmera Dili (behind Liliana Shop), or applications can be also sent Mr. Casimiro Dos Santos (Deputy Director), casmiro@jsmp.minihub.org, and Cheryl Heykoop (international researcher), chiicrd@uvic.ca
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