Wednesday, January 27, 2010

UNICEF, Child Protection Officer (Re-advertise), Deadline February 05, 2010.

Post Title: Child Protection Officer, Justice for Children
VN. No.: HR/VN/2010/006
Duty Station: Dili, Timor-Leste
Budget Level: NO-A, Fixed Term
Section: Child Protection
Applications to be sent to:
Date of Issue: 27 January 2010
Closing Date for Applications: 05 February 2010

Under the close supervision of the Child Protection Officer, Justice for Children, L-2, contributes to programme planning, administration, implementation, monitoring and the evaluation of the Child Friendly Police Stations activity of the Justice for Children Project.

Major Duties and Responsibilities:
  • Undertakes ongoing field visits to established and new sites for the Child Friendly Police Project, Initiative in collaboration with the Vulnerable Persons Unit (VPU) and Community Police of PNTL/UNPOL. Reports on “child-friendly” criteria in line with established UNICEF / PNTL Guidelines for the Child Friendly Police Stations Initiative and recommendations for enhanced child-friendly police services for vulnerable children.
  • Communicates with counterpart local authorities (PNTL, VPU) on project details. Recommends courses of action to the supervisor.
  • In collaboration with other Project Officers and activities in the Child Protection Programme, facilitate necessary training for Community Police, VPU and other counterparts on the Rules of Procedure for VPU officers as well as district and national level referral mechanisms for children at risk, child victims and juvenile offenders. Regularly monitor progress and skills development of former participants in trainings for further recommended skills-building activities.
  • Investigates queries regarding authorization, delivery or payments and follows up with Finance, Administrative, Supply and Programme staff related to payments, advances to governments and liquidation of accounts to PNTL on the Child Friendly Police Stations initiative. Ensures that activities are in accordance with plans of action as well as the guidelines for Child Friendly Police station and the Rules of Procedure for Children at Risk, Child Victims and Juvenile Offenders.
  • Supports the Community Police of the PNTL/UNPOL to conduct outreach activities with children, families and communities on the role of the police vis a vis child protection and where and how to report child protection violations as well as awareness raising activities on priority child protection concerns.
  • Collects and assembles data and background information with regard to the Child Friendly Police Station initiative and provides updated information on financial and administrative status for analysis and report purposes to the NO-2 and Child Protection Specialist.  Analyzes activity status and recommends appropriate adjustments. 
  • Monitors the flow of supply and non-supply assistance to identified Child Friendly Police Station sites. Drafts supply and financial documentation.  Collects and records information on supply/non-supply inventory, distribution and utilization.

·         Education: University degree in Social Sciences, or a related technical field.
·         Experience: Minimum of two years professional work experience in project administration, including data collection and analysis.
·         Computer: Computer skills, including internet navigation, and various office applications,
·         Language(s): Fluency in English and another UN language required. Knowledge of the local working language of the duty station is an asset.

  • Analytical and conceptual ability; communication skills.
  • Planning and monitoring skills; ability to organize work & projects.
  • Ability to make timely and quality judgments and decisions.
  • Commitment to continuous learning for professional development.
  • Demonstrate ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.
  • Initiative, passion and commitment to UNICEF’s mission and professional values.

Application is open for TIMOR-LESTE NATIONALS ONLY. Applications will be considered only if accompanied by an updated CV and P11 form, as well as the two most recent PERs/Evaluations (for UN staff).  Regret letters will only be sent to short listed candidates.
Applications which do not meet the specified minimum requirements or are received after closing date will not be entertained.

Candidates who have already applied for HR/VN/2010/003; do not need to apply again.

Concern Worldwide, Senior Finance Officer, Deadline February 05, 2010.

Job Vacancy

Position:                      Senior Finance Officer            
Grade:                         E                        
Location:                    Dili            
Reports:                      Country accountant
Date:                           Jan 2010                   

Concern commenced work in East Timor in September 1999. Concern TL’s head office is situated in Dili but also operates in 2 field locations namely Los Palos in Lautem and Same in Manufahi.

With direct reporting to the country accountant, the SFO is responsible for carrying out partner audits in Dili and the field locations, responsible for the disbursements from the Dili cashbox and bank account, maintaining cash and bank books, preparing daily, weekly and monthly cash counts and bank reconciliations and assisting the country accountant in the preparation and completion of the monthly accounts.

Technical Responsibilities:
  • To visit partner offices, carry out detailed audits (checking vouchers, supporting documentation and internal controls);
  • To provide guidance and training, where necessary, to partners on finance issues;
  • To submit audit visit reports, findings & recommendations, follow up on audit issues and maintain up to date audit files for each partner.
  • To make disbursements and record transactions accurately in the Dili cash and bank books and float control sheets;
  • To carry out daily, weekly and monthly cash counts;
  • To prepare cheques for disbursements and perform monthly bank reconciliations;
  • To perform bank functions such as withdrawals, lodgements, bank transfers and collecting statements;
  • To ensure that prior to payments being made each payment voucher is accompanied by all relevant supporting documentation, includes accurate posting codes and proper authorisation has been received;
  • Review the monthly cash and bank books received from the field locations ensuring payment vouchers are accompanied by all relevant supporting documentation, including accurate posting codes and proper authorisation, within strict deadlines,
  • To prepare month end nominal ledger journals;
  • To process and disburse pay packets to all staff including field staff;
  • To ensure all taxation liabilities are deducted and paid on to the ETRS on a timely basis;
  • To monitor international staff personal accounts;
  • To maintain an organised and complete filing system for all finance files;
  • To transfer money to field offices on time, ensuring all amounts requested have been approved by the programme coordinator and country director;
  • To assist in the closing down of the field offices and the Dili office;
  • Support area managers, component managers and other staff members by providing guidance regarding budget coding, the use of standard forms and explanation of Concern finance policies and procedures;

Administrative Responsibilities:
  • Liaise with the partners on issues found as a result of audits carried out;
  • Liaise on a monthly basis with Programme staff on cash requirement needs;

External: Partners, banks, suppliers and other NGO’s;
Internal: Country accountant; area managers, Dili & field finance staff, country director, assistant country director – systems and programme staff.

Education (Knowledge): 
  • A formal qualification in accounting or equivalent financial experience;
  • At least two years experience in a similar role;
  • Excellent written and verbal skills in English;
  • Good working knowledge of excel spreadsheets;
  • Ability to work within a small close team within limited resources;
  • Proven numeracy skills
  • Ability to communicate clearly
  • Work as a team member and work cooperatively. 
  • Ability to work well independently. 
  • Ability to work under pressure and meet deadlines

Operational Management
  • Understands Concern systems and policies and applies them effectively
  • Effectively utilizes resources
Program Management
  • Understands program needs
  • Effectively oversees and monitoring and evaluation of programs
Managing Human Resources
  • Work within a team environment
Problem Solving
·         Ability to solve basic problems
  • Identifies issues, problems and opportunities
  • Identifies problems early and informs line manager
Results Driven
  • Ensures goals, objectives and deadlines are met
Role Model
  • Builds effect work practices through role model
Organization Knowledge/Sensitivity
  • Is committed to the mission of Concern
  • Is respectful both within the organization and with external interactions

  • Adapts and learns
  • Ability to accept constructive criticism
  • Accept instruction from superiors
Clarity of Communication
  • Communicates in ways that are easily understood
  • Is effective in both oral and written communication
  • Effectively communicates across departments
Interpersonal Skills
  • An ability to work with all grades of staff
Builds Trust
  • Lives up to commitments
  • Shows consistency between words and actions
  • Consistently works toward the aims of the organization

Application process

To apply for those positions, send a cover letter, current CV and professional references by email to or delivery by hand at Rua Gov. Laserda da Maia, Vila-Verde or Concern Office Lautem and Manufahi,

Only short-listed candidates will be contacted for interview.

MercyCorps, Program Manager (National), Deadline February 03, 2010.

Position Description

Job Title:         Program Manager, Agricultural Livelihoods (National)
Program:         SECURE – Sustainable Crop Production, Utilization, and Resource management through Capacity Enhancement in two Districts of Timor Leste 

Location:         Dili with frequent travel to Manufahi and Ainaro districts, Timor Leste

Program/ Department Summary:
Mercy Corps has been working in Timor Leste since 2005, with current programming focusing on Youth Capacity building, Environment, and agricultural livelihoods. In the SECURE program, funded by the European Commission, Mercy Corps will work with 4500 farmers, 59 Agriculture Extension workers of the Ministry of Agriculture, and women groups over a period of 3.5 years aiming at achievement of the overall objective of Improved agricultural production and storage and development of market linkages for food insecure communities while increasing household resource management skills for more stability against shocks. This overall objective will be achieved through the following expected results.

1-                  59 MAFF extension workers with increased capacity to provide specialized technical support to farmers in their geographic target areas

2-                  4,500 farmers with increased capacity in farming and storage techniques for improved production

3-                  30% of target households with increased  income from sales from crops

4-                  30% of target households with increased income from sales from crops

The SECURE program will be implemented in Manufahi and Ainaro Districts of Timor Leste.

General Position Summary:
The program manager will be responsible for the implementation of the SECURE program – both program design and field-based activities – working to achieve program objectives and targets.  Responsibilities will include staff supervision, reporting, budget management and establishing monitoring and evaluation systems. The Program Manager will take part not only in program implementation but also identifying needs and priorities for future program activities and designing appropriate interventions and longer-term strategies.

Essential Job Functions:
Vision, Leadership and Strategy - Under the overall Mercy Corps strategy, work with Director of Programs to communicate a clear vision of present and future program goals; provide leadership and direction; develop a program strategy in collaboration with key team members. Communicate strategy to all team members, local partners, local beneficiaries, local and central government and the international community present in Timor Leste.

Commitment to Quality Program Development - Assemble all components necessary to insure quality programming. Conduct regular field visits to ensure quality standards met.  

Commitment to Staff Development – Recruit and manage an informed, motivated and efficient national team with a particular focus on staff development. Conduct effective performance management.

Through Mercy Corps’ district coordinators, work closely on a day to day basis with local partners, IMM in Manufahi and HIR in Ainaro to insure quality implementation of the program, budget management, reporting mechanisms, improvement/development of M&E mechanisms, and improving overall staff and institutional capacity of both organizations.

Management and Administration - Oversee management of all field activities, including overall management of “Same” field office,  and necessary office functions for the SECURE program, ensuring high quality performance from staff and local partners and program delivery focused on planned results. Coordinate effectively with Program support staff in Dili office.

Finance, Compliance Management and Accountability - Coordinate and manage program budget within approved spending levels and ensure compliance with EC and Mercy Corps rules and regulations. Coordinate with finance Manager and team. Ensure effective co-financing relationships with complementary programs.

Representation and Diplomacy - With the guidance of the Country Representative, develop and maintain both internal and external relationships in the field to ensure optimum program success, including international and local NGOs, government officials, donor representatives, beneficiary communities, media and the general public.

Program Development – As integral member of Mercy Corps Timor Leste senior management team, assist in inter-program transitional activities, ongoing strategy and programming as needed.

Reporting, Monitoring and Evaluation – Ensure that M&E is integrated into responsibilities of all program staff. Build M&E support team to assist program staff and local partners.

Security – Active engagement in security management and compliance with all security protocols. Ensure all program planning and implementation take security management into consideration. 

Organizational Learning – As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

Overall – Conduct himself/ herself in a manner professionally and personally to bring credit to Mercy Corps and in no way jeopardize its humanitarian mission.

Supervisory Responsibility: All SECURE program staff

Accountability: Reports Directly to: Country Representative – Timor Leste

Works Directly With: National, provincial and district representatives of relevant ministries of Timor Leste; representatives of European Commission, International NGOs, Food Security Working Groups,  other Mercy Corps programs, and Mercy Corps administrative and finance staff.

Knowledge and Experience:
  • Degree in Agriculture or related field.
  • Minimum five years experience with community-based program management.
  • Experience working with government officials and integrating them into programme implementation.
  • Experience building capacity of diverse team and Local partners.
  • Experience in, or familiarity with, agricultural livelihoods programs and best practices.
  • Strong writing, reporting, organization and communication skills.
  • Fluency in written and verbal English.
  • Previous experience working in politically sensitive and/or insecure environments.
  • Previous experience working on similar programs in Timor Leste or region and Tetum / Portuguese / Bahasa Indonesia language skills a plus.

Success Factors:
The successful Program Manager will be familiar with the opportunities and challenges of agricultural livelihoods programming, with a strong combination of team leadership, grant management and reporting, and donor and government communication skills. The position requires an ability to think creatively about improving community livelihood security and promoting institutions for long-term agricultural and agri-business development. The conditions of Timor Leste demand someone who is flexible, culture savvy, and has the ability to manage programs with limited resources, infrastructure and means of communications.

Living Conditions/ Environmental Conditions:

The position is based in Dili. Frequent travel will be needed to Manufahi and Ainaro districts for program oversight for coordination and regular program updates at Mercy Corps’s country office. Reasonable and geographically appropriate means of transportation will be provided for travel to these areas.

Interested candidates (Timorese Nationals) can submit their CV and application through e-mail by sending to: JOBS@TL.MERCYCORPS.ORG with “Application for the position of Program Manager” in the subject line. Last date for submitting the applications is Wednesday, Feb 3, 2010.