UNMIT, Administrative Assistant, Deadline December 22, 2009.

UNITED NATIONS                         NATIONS UNIES
United Nations Integrated Mission in Timor-Leste
(UNMIT)

VACANCY ANNOUNCEMENT (L-TL-09-104) Administrative Assistant Advertisement

POST TITLE: Administrative Assistant

GRADE LEVEL: GL-4

SECTION: UNV Support Unit
LOCATION: Dili      

Date of Issue: 08 December 2009

Deadline of Application: 22 December 2009

JOB DESCRIPTION

The UNV Support Unit is part of UNMIT Administration and reports directly to the Office of the Chief of Mission Support.  The Administrative Assistant reports directly to the Programme Manager of the UNV Support Unit.

Description of Main Responsibilities:

Monitoring office stationary and requesting from supply as necessary to maintain a minimum stock level; Assisting with the processing of MOPs, R & R/Annual Leave requests; Receiving and monitoring return from leave certificates, sick leave certificates and other documents relevant to attendance and updating relevant records in the UNV Access database; Assisting with the check-in and check-out process; Assisting with the processing of the monthly attendance records; Assisting with the contract extension process; Assisting with filing during peak periods; Liaising with the Reproduction Unit to arrange multiple copies of documents as required; Visit staff deployed to the sectors, on a rotational basis, to promote well being and maintain morale; Any other tasks as requested by the Programme Manager.

COMPETENCIES:

Professionalism: Good understanding of the function and organization of the work of the unit, as well UN administrative rules and regulations. Ability to handle confidential and sensitive information approximately

Communication: Good oral and written communication skills. Ability to draft routine correspondence in English

Teamwork:  good interpersonal and customer service skills and ability to establish and maintain effective working relations in a multicultural and multiethnic environment.

Planning and organizing: Ability to prioritize work and assignment, meet deadline and sometimes work under pressure of multiple deadlines.

QUALIFICATIONS AND REQUIREMENT

Required Qualifications, Skills and Experience :

Education: High School Diploma

Experience: At least four (4) years of progressively responsible experience in administration and/or related areas of work preferably with an international organization; Proficiency with use of office equipment. Familiarity with the UN/UNV system is an advantage.

Language: Fluent in written and spoken English and Tetum.

Other: Good computer skills, including proficiency in electronic transmission and filling , word processing data entry ,spreadsheet and use of e-mail or internet; A valid national driver’s license, the ability to drive a 4 wheel drive vehicle and driving in rough off road conditions is beneficial. East Timor nationality

The applicants must present:

Application letter indicating the VA Number (VA L-TL-09-104); Curriculum Vitae; UN application Form (P.11) available in Main Gate of Obrigado Barracks, UNMIT HQ; Copies of school and University Certificates as well of any other training related to the requirements of the position; baptismal or birth certificate. Please ensure all relevant work experience is reflected on the P11 form.

Please submit your application only if you meet the qualifications and requirements mentioned above.

The United Nations strongly encourages applications from qualified women candidates.

Application must be submitted to UNMIT Headquarters, Obrigado Barracks (Attention: Local Personnel Section), Or via E-mail to dasilva30@un.org or soaresn@un.org. Deadline: Tuesday, 22 December 2009.

The Asia Foundation, Senior Program Officer, Deadline December 11, 2009.

JOB POSTING
 

The Asia Foundation Timor-Leste (an International NGO) is currently seeking candidates for the position of Senior Program Officer for the Access to Justice Program. The SPO will be responsible for program development, implementation, reporting, monitoring, evaluation and grants administration. This person will also maintain up to date information on justice sector developments and linkages with organizations in the sector.

Key responsibilities and qualifications include:

Under supervision of the Law Program Advisor, the Senior Program Officer will:

• Develop, implement and report on program activities and grants, and monitor and evaluate the Access to Justice Program in cooperation with other Foundations staff.
• Work with existing and prospective grantees to develop program activities; determine program feasibility; monitor and facilitate program activities; obtain timely and detailed reports from partners; and critically evaluate outcomes.
• Evaluate and approve grantees interim and final narrative reports; prepare letters of agreements, correspondence with grantees and maintain grant files;
• Develop and monitor program budgets and contribute to preparation of monthly and weekly spending projections.
• Assist with preparation of semi-annual program reports, work plans and progress reports for USAID and other donors, and other relevant reports.
• Supervise and oversee the work of Junior Program Officer and program assistants,
• Comply with USAID and TAF grant regulation and procedures and undertake other duties as assigned.
   

Qualifications:

• The application should be able to demonstrate work experience in design and implementation of international development programs;
• Demonstrate work experience in design and monitoring of program budgets;
• Familiarity with Timor-Leste government ministries and agencies and NGOs;
• Understanding of USAID and/or other international or government funding agencies.
• Bachelors degree or equivalent in relevant discipline.
• Excellent verbal and written communication skills in English, Indonesia and, Tetun is preferred;
• Strong written and oral analytical skills;
• Excellent interpersonal skills;
• Demonstrated management and organizational ability and computer proficiency in word processing and spreadsheet.
   

One year contract with one month probation, and with possible extension, commencing as soon as possible.

Applications: For a full position description please contact Joaquina da Fonseca on +670 3313457 or by email jfonseca@asiafound.org. Please send cover letter and CV by COB December 11, 2009 to The Asia Foundation, No. 20 Rua de Nu Laran Bairo dos Grillos, Dili, Timor-Leste. Only short-listed candidates will be acknowledged and contacted. 

The job is open for Timorese nationals and Permanent Residents only.

Australian Defence Cooperation Program, Finance Clerk, Deadline December 10, 2009.

Save the Children, Team Leader (Manufahi), Deadline Decenber 15, 2009.

Save the Children

Vacancy Announcement

Position:           Team Leader, Manufahi    

Location:          Same

Reports:           Country Director   

Date:                December 2009    

BACKGROUND:

If you are an enthusiastic, dynamic and capable individual, this is a great opportunity for you to learn about building up a new child rights programme. Save the Children has just reopened in Timor-Leste. The team is small as we are new but we plan to build up an exciting programme during 2010. Save the Children TL’s head office is in Dili. Save the Children’s programme will focus on enabling Children to attain their Rights in Ainaro and Manufahi districts.

REPORTING

Reporting to the CD, the Team Leader is responsible for managing the development and operation of the programme in Manufahi.

SPECIFIC RESPONSIBILITIES:

·         Manage and represent Save the Children operations and programmes in the district;

·         Actively participate in the process of programme development in Manufahi.

·         Ensure the implementation of  administrative, logistics and financial management policy in the district programme in coordination with the Administration Manager;

·         Liaise with Government, International and National NGOs, and UN agencies departments present in the district though monthly meetings and other regular interactions ensuring good relations with all partners in the District;

·         Serve as the Save the Children focal point for receipt and investigation of  any allegations breaching Save the Children’s code of conduct;

·         Work closely with staff and partner agencies to achieve an integrated approach to program implementation which supports Save the Children’s programme goals.

·         Facilitate team coordination, training, work planning and regular meetings;

·         Prepare and submit a monthly report to the CD.

·         Maintain an up to date knowledge of project budgets and expenditure levels. Ensure that this is regularly discussed with staff and partners and that expenditure requests align with budget provision. Make certain that supply requests are correctly coded;

·         Assist the Administration Manager in organizing regular Programme Meetings, inputting any field office issues into the agenda;

·         Any other duties as requested by the Country Director.

KEY WORKING RELATIONSHIPS:

External: Local Government, Government line ministry officials, Community Leaders, NGOs, UN agencies, donors, security forces, business leaders, the general community and counterparts in the district.

Internal: Country Director, Administration Manager, Programme Manager, staff.

QUALIFICATIONS:

Education (Knowledge): Higher level degree, ideally college degree in related field or significant work experience. 

Experience and skills:

• 3-4 years experience working in a humanitarian/development setting;
• 2 years management experience.
• Experience in programme management, planning, monitoring and evaluation
• Ability to communicate clearly and advocate
• Ability to work as a leader, team member in a cooperative manner. 

• Ability to work under pressure and meet deadlines
• Strong understanding of administration and finance systems
• Technical experience in the areas of health, education or child protection a real advantage.
• Good knowledge of district networks, government and development/humanitarian issues
• Facilitation skills
• Commitment to the mission of Save the Children

If you are interested in applying for this national staff position, please email a request for a full job description to CDTL@savethechildren.org.au, subject line Team Leader, Manufahi. Please then email a CV and covering letter explaining your suitability and experience by 11th December. Only those candidates who are selected for interview will be contacted. Interviews will take place on 15th December in Same.

Clare Danby

Country Director

SAVE THE CHILDREN 

7230961

Education Development Center (EDC), Data Entry, Deadline December 11, 2009.

Education Development Center (EDC)

Education Development Center Inc. (EDC), a U.S.-based, non-profit education research and development organization, is implementing the USAID Prepara Ami ba Servisu (PAS) program in Timor-Leste. This program provides young, minimally-educated rural men and women with a workforce preparation program that combines off-the-job instruction with on-the-job training.

We are currently seeking a qualified person for data entry.

A strong candidate will have experience working with MS Access and MS Excel. A background as an administrative assistant, bookkeeper, or high volume-clerical position is also beneficial.

Duties:

File data collection sheets and inputs data electronically

Maintain the database

Coordinate data entry activity with Monitoring & Evaluation and Program teams

Track data flow

Skills:

Attention to detail

Good organizational skills

Good typing skills

Computer literate; working knowledge of MS Access, Excel, and Word

Good with numbers

For the position, the candidate must be a Timorese citizen, must have at least a secondary school diploma and previous work experience in a related area. English is desirable, but not necessary.

All applicants should submit a CV highlighting relevant work experience, education, and three references with phone numbers and/or email addresses included. Only applicants meeting these basic requirements will be reviewed and only successfully short-listed applicants will be contacted. Excellent salary and benefits package awaits successful candidate. All applications are due by December 11, 2009 and should be sent to PAS@edc.org or PO Box 274, Dili.

UNMIT, National Political Affairs Officer (NPO), Deadline December 15, 2009.

UNITED NATIONS                         NATIONS UNIES
United Nations Integrated      Mission in Timor-Leste

(UNMIT)

VACANCY ANNOUNCEMENT (N-TL-09-033) National Political Affairs Officer (NPO) Advertisement

POST TITLE: National Political Affairs Officer (NPO)

GRADE LEVEL: NO – A

SECTION: Political Affairs Section

LOCATION: Dili

DATE OF ISSUANCE: 01 December 2009
DEADLINE OF APPLICATION: 15 December 2009

JOB DESCRIPTION

Under the direct supervision of the Chief of Section, the incumbent will be responsible for:

Assist in monitoring political developments in the National Parliament, Government institutions, Office of the President, political parties, politically motivated interest groups and civil society organizations at the national and sub-national level; Assist in monitoring of electoral institutions and the electoral processes, including attending political party meeting, rallies, campaigns, demonstrations, voter and civic education activities and the actual elections themselves, with a view to observing and analyzing their political implications; Contribute to writing daily situation reports, weekly and monthly analytical reports and occasional thematic reports; Contribute to advising the Chief of Section on political developments through keeping a range of contacts amongst political actors, electoral staff, journalists, police and military personnel; Occasional travel to districts to monitor political developments at the sub-national level; Monitor and analyze the role of the media, civil society activities including church, NGOs and other groups; Other duties as required by the Chief of Section.

 

COMPETENCIES

Professionalism – Ability to identify political issues as they affect the mandate; analyze sensitive political problems; develop sources for data in-put for analysis. Communication - Ability to draft and orally communicate clearly and concisely in English. Planning and organizing – Ability to establish priorities and to plan, coordinate and monitor work. Team work – Good interpersonal skills and ability to establish and maintain effective working relations with international and national authorities with sensitivity and respect for diversity; including gender. Technological Awareness – Good computer skills; including proficiency in word processing in word processing, data management and internet search engines.

QUALIFICATIONS AND REQUIREMENTS

Education: University degree from an accredited University in Political Science or international Relations, International Economics, Law, Public Administration, or other related fields. Experience: 2 years of relevant work experience in diplomacy or work with an international organization; Ability to respect principles of confidentiality, neutrality and objectivity; Ability to prioritize work and meet deadlines; experience in working as part of a team, sometimes working under pressure.  Languages: Fluency in written and spoken Tetum; Excellent written and spoken English; Portuguese or Bahasa Indonesian desirable.

 

The applicants must present:

Application letter indicating the VA Number (VA N-TL-09-033); Curriculum Vitae; UN application Form (P.11) available in Main Gate of Obrigado Barracks, UNMIT HQ; Copies of school and University Certificates as well of any other training related to the requirements of   the position; Baptismal or Birth certificate. Please ensure all relevant work experience is reflected on the P11 form.

Please submit your application only if you meet the qualifications and requirements mentioned above.

The United Nations strongly encourages applications from qualified women candidates.

Application must be submitted to UNMIT Headquarters, Obrigado Barracks (Attention: Local Personnel Section), Or via E-mail to dasilva30@un.org or nsoares@un.org. Deadline: Tuesday, 15 December 2009

UNMIT, National Investigator (1 Post) - Ermera (Re-Advertisement), Deadline December 07, 2009.

UNITED NATIONS                         NATIONS UNIES
United Nations Integrated Mission in Timor-Leste

(UNMIT)

VACANCY ANNOUNCEMENT (N-TL-09-029) National Investigator (NPO) Re-Advertisement

POST TITLE:	National Investigator (1 Post)
CATEGORY:	National Professional Officer (NPO)
DEPARTMENT:	Serious Crimes Investigation Team
GRADE LAVEL:	NO-A
LOCATION:	Ermera
Date of Issue:	09 November 2009
Deadline of Application:	07 December 2009

JOB DESCRIPTION

Job Summary

The National Investigator, as a member of a regional team, will investigate serious crimes cases occurred in particular district.

Job Description:

As a member of a Regional Team will investigate serious crimes cases in particular district. In particular the Incumbent will:

• Participate in preparation of investigation plans in consultation with other members of a team;

• Conduct criminal investigations by interviewing and taking statement of victims, witnesses and suspects, visiting crime scenes, collecting other evidence, etc.

• Assist the Forensic team in conducting exhumations and repatriation of human remains to their family.

• Brief the Legal Officer and Coordination Officer on work done;

• Prepare weekly reports for the Legal Officer;

• Deliver regularly information necessary for updating the SCIT database.

• Perform other tasks assigned by the Senior Investigator.

COMPETENCIES

• Team Work - Good interpersonal skills and ability to establish and maintain effective working relations with international and national team members with sensitivity and respect for diversity;
• Communications – Good oral and written communication and drafting skills;

• Professionalism – Demonstrated in-depth understanding and expertise in the field of criminal investigations; experience in working under pressure; strong analytical skills with regard to complex investigations.

• Technological Awareness - Computer skills, including in word processing; ability to use relevant software applications, in particular information databases, internet and intranet services, library sources etc.

QUALIFICATIONS AND REQUIREMENTS

• Degree in Law, preferably Criminal Law, or other related field.
• Police academy training and experience in related areas;
• At least 2 years of experience in conducting criminal investigations;
• Previous experience in investigating crimes against humanity and/or working for the former Serious Crimes Unit will be a significant advantage;
• Fluency in oral and written Tetum, good knowledge of English; knowledge of Portuguese, Bahasa Indonesia and/or local languages will be an asset. 

 

The applicants must present:

Application letter indicating the VA Number (VA N-TL-09-029); Curriculum Vitae; UN application Form (P.11) available in Main Gate of Obrigado Barracks, UNMIT HQ; Copies of school and University Certificates as well of any other training related to the requirements of   the position; Baptismal or Birth certificate. Please ensure all relevant work experience is reflected on the P11 form.      

Please submit your application only if you meet the qualifications and requirements mentioned above.

The United Nations strongly encourages applications from qualified women candidates.

Application must be submitted to UNMIT Headquarters, Obrigado Barracks (Attention: Local Personnel Section), Or via E-mail to dasilva30@un.org or nsoares@un.org. Deadline: Monday, 07 December 2009