Wednesday, June 2, 2010

UNICEF, Operations Manager, Deadline June 11, 2010.

Operations Manager
United Nations Children's Fund (UNICEF)

Closing date: 11 Jun 2010
Location: Timor-Leste - Dili

Purpose of the Position

As the head of operations of a medium-sized office, you will be accountable for management of cost effective, efficient and secure operations, in support of management, administration and implementation of the country programmes. You will manage the office’s operations (Finance,HR,ICT,Supply) related functions in accordance with strategy, plans and decisions made by Regional Management Team and Country Management Team.

Key Expected Results

Partnership, Coordination and Collaboration: Maintain government counterpart relations; resolve issues pertaining to conditions of service, operational facilities and privileges within the context of the Basic Cooperation Agreement; Ensure adherence to financial regulations and rules pertaining to Cash Assistance to Government (CAG).

Cooperate and coordinate with other UN agency counterparts in the UN reform initiatives (including HACT capacity building of IPs, common services and premises agenda, etc.).

Advise Head of Office on finance, human resource and administrative matters providing guidance on all operational submissions for the approval of the Regional Director; brief office staff on financial, human resource and administrative policies and procedures providing authoritative advice; provide technical guidance and oversight to junior Operations staff in country offices and swiftly resolve operational issues.

Coordinate/liaise with the HQ Divisions to support policy formulation in the area of operations; advise on the applicability of new policy directives to regional operations. Make substantive recommendations on the improvement of systems and internal controls, planning and restructuring and resolution of sensitive issues and problems, taking into account the prevailing conditions in the locality.

Establish and maintain all consultative and management committees (e.g. CRB, JCP, JCC, CRC, PSB, and HRDT Team); Organize and train committees in compliance with the guidelines.

Collaborate with senior Programme Officers and country office staff providing creative problem solving in support of programming activities while maintaining sound internal operational controls. Represent the office in meetings with local banks and administrative suppliers; negotiates locally issued contracts as well as in meetings with other UN Agencies to coordinate operational matters and activities, including harmonization of the UN common system.

Represents UNICEF in the local salary survey committee and fully participates in all processes of the salary survey review and administration to ensure the methodology is applied correctly throughout.

Coordinate promptly with the Regional Office, the Head of Office, Programme Officers and other staff in the country office for security-related issues and emergency operations. Provide operational support to emergency preparedness and emergencies. Inform and update all staff members in the country office on security related issues and emergency operations.

Fiduciary integrity/responsibility for funds and assets: Safeguard the financial resources entrusted to the office by advising on and/or managing financial assets, financial planning and cash management activities and by recommending improvements to the financial and administrative management systems and procedures. Accountable for fiduciary integrity/responsibility for funds and assets taking decision on all operational and financial transactions, disbursement of funds, and administrative arrangements.
Ensure efficient, cost-effective and transparent utilization of resources through knowledge and technology transfer between offices and consistency of approaches.

Qualifications of Successful Candidate

- Advanced university degree in accounting, business administration, economics, or financial management and membership - or enrolled for membership - of recognized professional accountancy body.

- Five years of relevant professional office management work experience. National and/or International work experience in office management, finance, accounting, ICT, human resources, supply and administration and/or other related fields, Work experience in emergency duty station.

- Specialized knowledge in office administration and management.

- Principles of office management, accounting, financial management, programme management and administration.

- UNICEF operation’s goals, visions, positions, policies and strategies.

- Policy and procedures of operational management, including UN/UNICEF financial and personnel rules and regulations.

- Human resources planning, development, management and administration. (e.g., HR Policy & Procedures Manual, Salary Survey Manual, Job Classification Standards).

- Information and Communication Technology administration.

- Supply operations, logistics and purchasing administration.

- UNICEF emergency programme policies, goals, strategies, approaches and procedures (e.g., Security handbook).

- Fluency in English and another UN language required. Knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.

Competencies of Successful Candidate

- Communicates effectively to varied audiences, including during formal public speaking.

- Sets high standards for quality and consistently achieves project goals.

- Able to work effectively in a multi-cultural environment.

- Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.

- Demonstrates and shares detailed technical knowledge and expertise.

- Ensures that team or department follows relevant company policies and procedures.

- Translates strategic direction into plans and objectives.

- Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.

- Sets clearly defined objectives and produces comprehensive project plans for the organization.

Re-advertisement. Applicants who had applied previously will be considered and need not re-apply.

UNICEF is committed to diversity and gender equality in its workplace. Women and nationals of developing countries are strongly encouraged to apply.
How to apply
If you want a challenging career while improving the lives of children around the world UNICEF, the leading children's rights organization, would like to hear from you.

Visit us at to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2010-001013. Applications must be received by 11 June 2010.

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.

Reference Code: RW_85KQJN-12