Vacancy Announcement
Position title: Finance Analyst
Duty Station: Dili, Timor – Leste
Duration: 1 (one) year extendable
Expected start date: Mid January 2009
Type of Contract: Fixed Term Appointment
Level: NO-B
Organizational Unit: UNDP, Operations Unit
Entry salary: 18, 946 Gross/Annum
Entitlements/Benefits: Please Obtain from Human Resources Unit
Organizational Context
Under the guidance and direct supervision of the Head of Unit or Capacity Building Specialist, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the CO Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst works in close collaboration with the operations programme and project teams in the CO, UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
The United Nations Development Programme in Timor-Leste supports the development efforts of the country in several thematic areas which include Democratic Governance, Poverty alleviation, Environment, capacity building and other related fields .The UNDP Country Office is rapidly emerging to meet the demands of a DEX programme with around 30 projects and a delivery target of about US$22 million, to promote smooth implementation of all aspects of the programme activities and operational services.
The Office requires the services of a national Finance Analyst, with proven experience in staff development through transfer of knowledge, coaching and guiding to support the Head of Unit in strengthening the Finance Unit.
Duties and Responsibilities
Summary of key functions:
q Implementation of operational strategies in line with strategic results to be achieved under the Country Programme
q Projects’ budgets management and organization of the cost-recovery system
q Control of CO accounts
q Control of CO cash management
q Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of operational strategies focusing on achievement of the following results:
q Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations as well as programming and operational strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
q follow up with UN/UNDP rules, regulations as well as programming and operational strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
q CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
q Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
q Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
q Elaboration and implementation of cost saving and reduction strategies.
q Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
2. In consultation with the concerned Programme , Monitoring and Evaluation and Operations units, manages the budget of development and management projects and organizes an optimal cost-recovery system focusing on achievement of the following results:
q Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
q Preparation and monitoring of budgets of management projects.
q Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
q Elaboration of proper mechanisms to eliminate deficiencies in budget management.
Preparation of cost-recovery bills in Atlas for the services provided by UNDP.
3. Ensures proper control of CO accounts focusing on achievement of the following results:
q Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed.
q Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
q Control of the Accounts Receivables for UNDP projects and follow up with partners on contributions, maintenance of the General Ledger.
4. Ensures proper CO cash management focusing on achievement of the following results:
q Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
q Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
q Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
q Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
q Member of bank signatory panel.
q Transaction and stop payment approval on internet banking systems
q Timely and accurate approval of bank reconciliation, including documented review of exceptions.
q Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
q Performing Paycycle manager role in Atlas
q Timely preparation of monthly cashflow forecast. Liaison with UN Agencies to obtain estimate of their cash requirements.
q Role as cashier for cash disbursements made on site.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of training for the operations/ projects staff on Finance.
q Synthesis of lessons learnt and best practices in Finance.
q Sound contributions to knowledge networks and communities of practice.
q Encourages understanding of and involvement in substantive programmes and projects
QUALIFICATION AND PROFESSIONAL EXPERIENCE:
- Bachelor Degree in Business Administration, Public Administration, Finance, Economics or related field. Master’s Degree in the relevant areas would be an asset.
- 4 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in the UN and national language of the duty station.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
The deadline for submitting applications is 22 February 2009.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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