Thursday, January 7, 2010

WFP, Administrative Assistant, Deadline January 27, 2010.

Vacancy Announcement No. 2010/TL-003

WFP in Timor Leste aims to assist approximately 457,000 people through School Feeding, Mother & Child Health Care, Food For Work and Emergency Relief. In 2009 a Logistics Special Operation started with the aim to enhance the human capacity of logistics staff within the government of Timor-Leste, and improve the logistics infrastructure of related ministries. We are currently seeking a qualified candidate for the following post.

Post Title:            Administrative Assistant
Contract Type:    Service Contract
Post grade:           SC-4
Duration:      Eight months Service Contract (with 3 months’ probation period) renewable
Duty Station:      Dili (with frequent district travel)
Deadline of Application: 27 January 2010

Under the administrative directive of the Country Director, Deputy Country Director and supervision of the National Logistics officer/Logistics Officer, the Administrative Assistant will be responsible for the following duties and responsibilities:

·                     Pro-actively assist the Special Operation project team in daily management to ensure smooth implementation of the project
·                     Oversees specific assets of the Special Operation and organizes maintenance and deployment as and when required
·                     Organizes travel and related administrative issues for Special Operations Project staff
·                     Maintains the Project budget and advises Project management on utilization and discrepancies
·                     Handles Project correspondence including translation of relevant documents
·                     Processes documentation for further action, filing or otherwise as directed by the project team members
·                     Processes assessment reports, responsible for maintaining of databases and reporting of data
·                     Assists the Special Operations team during the preparation and provision of training and capacity building of government staff within related ministries, districts and sub-districts
·                     Perform other related duties as and when required

§                    Secondary school education, preferably in business administration or economics, or relevant logistics qualifications or extensive logistics experience
§                    At least 2-3 years experience in shipping, freight forwarding, trucking, warehousing or other logistics/transport operations
§                    Training experience, preferably in a government, NGO or UN agency setting
§                    Knowledge of national logistics systems, sound judgment, initiative and integrity; ability to compile and process data and to resolve operational problems
§                    Ability to work with minimum of supervision; ability to write reports in English.  Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members and government staff at all levels
§                    Proficiency in Windows (MS Word, MS Excel)
§                    Fluency in both oral and written English.  Knowledge of local languages a requirement

Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit                                                                       
UN World Food Programme                                                                              
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste                            
Post is open to male and female candidates; female candidates are particularly encouraged to apply.  Only short-listed candidates will be contacted

VA Issued : 06 January 2010