UNMIT, Administrative Assistant for Gender Affairs Office, Deadline December 28, 2009.

UNITED NATIONS        NATIONS-UNIES
United Nations Integrated Mission in Timor-Leste
(UNMIT)

VACANCY ANNOUNCEMENT (L-TL-09-102) Administrative Assistant Advertisement

POST TITLE: Administrative Assistant

GRADE LEVEL: GL-4

SECTION: Gender Affairs Office

LOCATION: Dili

DATE OF ISSUE: 14/12/2009

DEADLINE OF APPLICANT: 28/12/2009

JOB DESCRIPTION:

Under the direct supervision of the Senior Gender Affairs Officer, the incumbent will: Assist in all general administration support tasks such as reproduce memoranda/letters, fax, scanning of documents; maintaining paper and electronic files; enter, update and maintain administrative data and records in electronic information systems; manage, update, maintain and further develop internal tables, and consolidate data received in a timely and efficient manner; keep the appointment schedules; deliver and collect documents to and from the concerned offices; process, monitor and follow-up on actions related to the administration activities; respond to enquiries, provide information and advice to staff members regarding their administration issues and related procedures; monitor and maintain attendance and other records of staff members; assist the office in the follow up of projects; review and certify requisitions of stationary, furniture and equipment; general secretarial duties for Gender Affairs Officer and perform other duties as required by the supervisor.

COMPETENCIES:

Professionalism – Good understanding of the functions and organization of the work of the Unit, as well as UN administrative rules and regulations.  Ability to handle confidential and sensitive information appropriately.

Communication – Good oral and written communication skills.  Ability to draft routine correspondence in English.

Teamwork – good interpersonal and customer service skills and ability to establish and maintain effective working relations in a multicultural and multiethnic environment.

Planning and organizing - Ability to prioritize work and assignments, meet deadlines and sometimes work under pressure of multiple deadlines.

Commitment to Continuous Learning: Ability and willingness to constantly improve administrative skills and adopt technical innovations; monitor own work, good documentary preparation for meetings.

QUALIFICATIONS AND REQUIREMENTS:

High School Diploma.  At least 4 (four) years of progressively responsible experience in administration and/or related areas of work preferably with an international organization. Proficiency with use of office equipment. Fluency in spoken and written English and Tetum; East Timor nationality.

Computer skills - Good computer skills, including proficiency in electronic transmission and filing, word processing data entry, spreadsheets and use of e-mail or internet.

The applicants must present:

Application letter indicating the VA Number (L-TL-98-102); curriculum vitae; P11 form; copies of school and university certificates as well of any other training related to the requirements of the position; baptismal or birth certificate. Please ensure all relevant work experience is reflected on the P11 form.

Please submit your application only if you meet the qualifications and requirements mentioned above.

                                                             

The United Nations strongly encourages applications from qualified women candidates.

Application must be submitted to UNMIT Headquarters, Obrigado Barracks (Attention: Local Personnel Section), Or via E-mail to dasilva30@un.org or soaresn@un.org. Monday, 28 December 2009