Vacancy Announcement No. 2009/TL-013
WFP is the world’s largest humanitarian Food Aid Agency helping more than 90 million people, with an annual budget of nearly US$3 billion. In Timor Leste we aim to assist approximately 250,000 people through School Meals, Mother & Child Health Care, Food For Work and Emergency Relief.
We are currently seeking a qualified candidate for the following post.
Post Title: Logistics Assistant
Contract Type: Service Contract
Post grade: SC-4
Duration: One year Service Contract (with 3 months’ probation period) renewable
Duty Station: Dili
Deadline of Application: 24 August 2009
Duties/Responsibilities:
Under the administrative directive of the Country Director, Deputy Country Director and supervision of National Logistics officer/Logistics Officer, Logistics Assistant will be responsible for the following duties and responsibilities:
q Assist National Logistics Officer in the management of logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargo from point of entry up to FDP;
q Ensure arrangement of prior clearance and availability of required documents of the shipments arriving Dili by sea or road to avoid delays/demurrage
q Liaise and provide support to the sub-offices with a view to streamline operational issues and prevent logistics bottlenecks such as timely receipts and dispatches of relief food.
q Monitor transporters movement and report any problems with regard to dispatches and receipts in coordination with origin and destination.
q Coordinate with WFP Security Officer on security matters during the movement of WFP own or commercially contracted convoys and report incidents as and when occured.
q Prepare the Landside Transport Instruction (LTI) and follows-up status daily and provides daily status report.
q Assist in the coordination of logistics operations with other organizations in Dili,
q Follow-up with the shipping & customs agent on ship ETA’s, Arrival and make clearance arrangements (thourgh appointed agent) to deliver the cargo in our warehouses.
q Ensures that WFP waybill is issued for all movement of cargo without exception and submit waybill copies for data entry into COMPAS.
q Provides input to logistics network design, Assist Logistics officer in troubleshooting incidents and to ensure smooth implementation of logistics operation.
q Assist warehouse staff in their day to day operations.
q Perform any other related duties as and when required
Qualifications/Experience:
- Secondary school education, preferably Certification in business administration or economics, or relevant
logistics qualifications or extensive logistics experience.
- At least 2-3 years experience in shipping, freight forwarding, trucking, warehousing or other
logistics/transport operations
- Sound judgment, initiative and integrity; ability to extract, interpret, analyze and format data and to resolve operational problems. Ability to work with minimum of supervision; ability to write reports in English. Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members at all levels and with others.
- Fluency in both oral and written English. Knowledge of local languages.
Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:
Human Resources Officer
UN World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste
Post is open to male and female candidates, but female candidates are particularly encouraged to apply. Only short-listed candidates will be contacted
Date of Issue: 10/08/2009
WFP IS AN EQUAL OPPORTUNITY EMPLOYER
Posts
