Secretary of State for Environment Finance Manager

Secretary of State for Environment

TERMS OF REFERENCE

Finance Manager of the Reforestation and Family Income Project (Manatuto)

Duty station: Manatuto District

Duration: Four (4) to sixteen (16) months.

Duties and Responsibilities:

The Finance Manager will be working under the direct supervision of the International Advisor. The Finance Manager will perform the following tasks:



·Assist in all administrative matters related to the project together with the International Advisor and Program Administrator;

·Provide assistance in recruitment, procurement, payment and reporting activities;

· Preparation of letters, memos, meeting invitations and other correspondence;

· Maintenance of the filing system ensuring safekeeping of all records, reports and correspondence;

· Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings;

· Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and taking minutes.

· Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and maintaining a distribution log;

· Arrangement of vehicle transportation, regular vehicle maintenance and insurance;

· Undertake the accounting tasks of the project;

· Organize day-to-day financial administration tasks;

· Organize regular budget revisions and updating estimates on expenditures for the current year;

· Prepare quarterly and annual financial reports;

· Manage the petty cash;

· Ensure procedure compliance and accountable financial management;

· Perform any other tasks as may be required for the project.

Competencies and Critical Success Factors:

· Good knowledge of administrative and financial rules and regulations;

· Strong computer skills;

· Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;

· Ability to review a variety of data identifies and adjusts discrepancies, identify and resolve operational problems;

· Highly self motivated and able to work efficiently with little direction and supervision;

· Strong interpersonal skills and ability to handle visitors, phone calls with tact and courtesy.

Recruitment Qualifications:

· Completion of university degree in office management and administration or secondary education with 5 to 7 years of relevant experience in administration or programmed support service is required.

· Specialized training in office management and administration is highly desirable.

· Fluency in oral and written Tetum is essential. Knowledge of Portuguese and English is an advantage.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address or contact directly:

Bruno Benavente

Email: brunobena@gmail.com

Phone: 7336554

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.