UNDP Human Resources Associate Deadline 15 September 2008

Vacancy Announcement

Position title: Human Resources Associate

Type of Contract Fixed Term Appointment

Level GS-7

Organizational Unit: UNDP, Operations Unit

Duty Station: Dili, Timor - Leste

Duration: 1 (one) Year, extendable

Expected Start date: October 2008

Organizational Context

Under the guidance and direct supervision of the HR Analyst the HR Associate provides leadership in execution of the full range of Country Office HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

The HR Associate supervises and leads the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.

Duties and Responsibilities:

1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

· Full compliance with HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.

· Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.

· CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.

2. Ensures effective administration of human resources focusing on achievement of the following results:

· Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.

· Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Supervises the preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.

· Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.

· Maintenance of the CO staffing table.

· Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB).

· Administration of delegated International staff entitlements and position funding delegated to COs.

· Administration of the CO rosters including e-rosters, Talent Management Roster.

· Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

· Responsible for maintaining personal records of national and international staff in accordance with UNDP Policy

3. Ensures proper staff performance management and career development focusing on achievement of the following results:

· Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.

· Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, and Learning Manager.

4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

o Collection of information and preparation of reports for comprehensive and interim local salary. Participation in the work of LSSC.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

· Organization of trainings for the operations/ projects staff on HR issues.

· Synthesis of lessons learnt and best practices in HR.

· Sound contributions to knowledge networks and communities of practice.

Required Qualifications:

· Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

· 5 to 7 years of progressively responsible HR experience is required at the national or international level.

· Experience in Experience in the usage of computers and office software packages (MS Word Excel, etc) and experience in handling of web based management systems, Atlas applications and global payroll systems.

· Fluency in English. Working knowledge of Portuguese or Tetum or Bahasa Indonesia is an asset.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11

Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 15 September 2008.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.