Dear Mr. /Ms. ,
Thank you for your interest in the National Graduate Institute for Policy Studies (GRIPS).
We offer three one-year Master's programs to applicants from Timor-Leste; Public Policy
Program, Public Finance Program and Transition Economy Program. For more information on
our programs, please see:
http://www.grips.ac.jp/pstudents/degree.html
Each program has a certain number of full scholarships that are provided by the Japanese
Government’s Ministry of Education, Culture, Sports, Science & Technology and
international organizations such as the Asian Development Bank, the International
Monetary Fund, the World Bank and the World Customs Organization.
These scholarships cover application fees, admission fees, tuition fees, a round-trip ticket and
monthly stipends for the duration of study. For more information on scholarships, please see:
http://www.grips.ac.jp/pstudents/admissions/scholarships.html
The international programs are taught entirely in English, so Japanese language proficiency is
not required. Applicants must satisfy GRIPS' English language requirements (min. TOEFL 550
scores or IELTS 6.0; a test result certificate is required). Applicants who completed their
undergraduate/graduate education in English can provide evidence of English proficiency by
submitting an official document proving that the medium of instruction at the university was
English. In this case, a test result certificate is not required.
The details on eligibility terms, deadlines, age limitations, contact addresses and the time to start
accepting candidates vary by program. For more information on admission requirements, please
see:
http://www.grips.ac.jp/pstudents/admissions/requirements.html
For more information on how to apply, please see:
http://www.grips.ac.jp/pstudents/admissions/apply.html
We will start accepting online applications for 2009 admissions from August 2008 for the
following programs:
1. Public Policy Program
2. Public Finance Program
For online application procedures, please see:
http://www.grips.ac.jp/pstudents/admissions/online.html
If you are interested in applying for Transition Economy Program, please contact the IMF office
at http://www.imf.org/external/oap/schol.htm#j.
Please feel free to let us know if you have further questions.
Best regards,
Admissions Office
National Graduate Institute for Policy Studies (GRIPS)
7-22-1 Roppongi, Minato-ku, Tokyo 106-8677, JAPAN
Telephone: +81-3-6439-6046
Fax: +81-3-6439-6050
E-mail: admissions@grips.ac.jp
Thursday, August 21, 2008
Ministry of Health Research Cadet Deadline 26 August 2008
Position Description
Research Cadetship
Research Capacity Development and Other Studies in Timor-Leste
Position title: Research Cadet
Fixed term: 12 months (September 2008 – September 2009)
Project description: This research cadetship program aims at supporting the research capacity within Timor-Leste to conduct HIV social research. The National Centre in HIV Social Research (NCHSR) at The University of New South Wales (UNSW), Australia will work in collaboratively with the Instituto de Ciencas da Saude (ICS), Ministerio da Saude, to train and supervise up to two researchers to be based at ICS. In addition to the training, the abovementioned positions will be involved in the establishment and implementation of a behavioural surveillance system to monitor HIV and AIDS risk behaviour, along with other qualitative studies in Timor-Leste.
Job description: The cadetship program will span a period of 12 months. During this time, the successful candidate will receive training and field experience on various aspects of research, including: qualitative and quantitative research methodologies, specifically behavioural surveillance studies; research study design and implementation; data collection and analysis; and writing manuscripts and reports for publication. As well as receiving training, the successful candidate will be expected to work on the Timor-Leste behavioural surveillance survey and related activities, and contribute to an extent commensurate with the training provided during the cadetship. Though the positions will be based at the ICS in Dili, there will be significant travel to Australia and the districts in Timor-Leste during the data collection period.
Data analysis
A component of the cadetship program will include data analysis of interviews collected from the Timor-Leste behavioural surveillance survey (BSS). During this period, the successful candidates will receive hands on training and supervision on data analysis and will work as part of a team analyzing data obtained from the BSS. The data analysis component will be conducted at the NCHSR, in Sydney, Australia. The successful candidate is likely to be based in Sydney for a period of 2-3 months.
Report and manuscript preparation
The position will entail preparing and writing reports and manuscripts for publications. The successful candidates will participate and aid in the preparation of reports and subsequent journal publications arising from the research studies conducted.
Data collection
During the survey period, the successful candidate will be responsible for participating in the collection of data for the BSS. Duties may include administrative and logistical support for conducting the study, conducting interviews in the field, and supervising field staff. A typical day in the field during the survey period will involve traveling within Dili and/or the districts conducting interviews and providing supervision and support for other field staff. This position will require a high degree of flexibility and initiative, and must be able to work to deadlines. It may also entail significant amounts of travel to the districts during this period. In addition, the hours of work will be flexible, with hours of work dependent upon the availability of participants, and may vary from day to day. It is anticipated that some field work will be conduced in the evenings and nights and on the weekends.
The position will be subject to a three month probation period.
Duties:
· Act as the first point of contact for any enquiries regarding the study
· Liaise with the Ministry of Health, local NGOs and other key stakeholders
· To participate in interviewing and selecting supervisors and interviewers
· To participate in planning and conducting training of supervisors and interviewers including the logistic and administrative arrangements
· To communicate problems arising in the field to headquarters and to facilitate resolution of the problems in the field
· To supervise the field staff
· To check and collect the completed questionnaires from the supervisors regularly
· To act as a translator for the research team and UNSW staff
· Assist with data collection including conducting interviews, note taking and observing
· Undertake data management tasks including translating notes and organising data and entering it onto the computer
· Participate in research meetings with the project team and supervisor, contribute to analysis of data and discussion of research findings
· To coordinate and provide administrative support for the project. This would include duties such as managing budgets, logistic support for MoH in planning workshops and field work during the data collection phase, procurement support for any equipment or supplies required for the project
· Follow budget and reporting systems
· General administrative duties
· Any other duties that may be relevant to the project
Principal Accountabilities:
· To ensure that the planned field work proceeds as scheduled
· To ensure that the research methodology and protocols are adhered to whilst in the field
· To deliver completed questionnaires and forms safely and promptly to headquarters
· To provide translation of key documents and research tools
· Provide advice and proofing of a written report about the research findings
· To resolve any issues or problems that may arise whilst in the field
Reporting Relationships:
· Primary supervision: Dr Patrick Rawstorne, Research Fellow, NCHSR, UNSW
· Immediate (day-to-day) supervision: Jason Lee, Research Associate, NCHSR, UNSW.
The University of New South Wales will provide the primary supervision for the two positions.
Selection Criteria:
Essential:
· Relevant degree in social sciences, public health or basic and health science. In lieu of formal tertiary education, equivalent working experience in health or research programs
· Demonstrated ability to work with people of different ages and background
· Fluency in English
· Ability to read and write in English to an acceptable standard
· Awareness and capacity to work with marginalised groups
· Good work attitude: friendly, confident, hard working and willing to help other team members
· Strong analytic skills – able to synthesise information quickly and efficiently
· Excellent organisational skills, with the ability to prioritise work-loads and meet deadlines
· Excellent written and verbal communication skills
· Excellent interpersonal and cross-cultural skills
· Capacity to work independently and as part of a team
· General computing competence, including keyboard skills, sound file handling practices and proficiency in use of computer systems such as word processing, spreadsheets and email
· Strong desire to learn research skills
· Availability to travel to Australia for extended periods, and districts in Timor-Leste when the need arises
Desirable:
· Previous research experience
· Familiarity with statistical packages such as SPSS
For further details on the National Centre for HIV Research, please refer to the website http://nchsr.arts.unsw.edu.au/about/
To apply for these positions, please submit a Curriculum Vitae (CV) and a cover letter written in English electronically to jason.lee@unsw.edu.au or send a hard copy to:
Jason Lee
GFATM HIV Program
care of Service Support Unit (SSU)
Ministry of Health
Rua de Calcoli,
Dili, Timor-Leste
Tel: +670 740 1116
by close of business Tuesday 26nd August 2008
Research Cadetship
Research Capacity Development and Other Studies in Timor-Leste
Position title: Research Cadet
Fixed term: 12 months (September 2008 – September 2009)
Project description: This research cadetship program aims at supporting the research capacity within Timor-Leste to conduct HIV social research. The National Centre in HIV Social Research (NCHSR) at The University of New South Wales (UNSW), Australia will work in collaboratively with the Instituto de Ciencas da Saude (ICS), Ministerio da Saude, to train and supervise up to two researchers to be based at ICS. In addition to the training, the abovementioned positions will be involved in the establishment and implementation of a behavioural surveillance system to monitor HIV and AIDS risk behaviour, along with other qualitative studies in Timor-Leste.
Job description: The cadetship program will span a period of 12 months. During this time, the successful candidate will receive training and field experience on various aspects of research, including: qualitative and quantitative research methodologies, specifically behavioural surveillance studies; research study design and implementation; data collection and analysis; and writing manuscripts and reports for publication. As well as receiving training, the successful candidate will be expected to work on the Timor-Leste behavioural surveillance survey and related activities, and contribute to an extent commensurate with the training provided during the cadetship. Though the positions will be based at the ICS in Dili, there will be significant travel to Australia and the districts in Timor-Leste during the data collection period.
Data analysis
A component of the cadetship program will include data analysis of interviews collected from the Timor-Leste behavioural surveillance survey (BSS). During this period, the successful candidates will receive hands on training and supervision on data analysis and will work as part of a team analyzing data obtained from the BSS. The data analysis component will be conducted at the NCHSR, in Sydney, Australia. The successful candidate is likely to be based in Sydney for a period of 2-3 months.
Report and manuscript preparation
The position will entail preparing and writing reports and manuscripts for publications. The successful candidates will participate and aid in the preparation of reports and subsequent journal publications arising from the research studies conducted.
Data collection
During the survey period, the successful candidate will be responsible for participating in the collection of data for the BSS. Duties may include administrative and logistical support for conducting the study, conducting interviews in the field, and supervising field staff. A typical day in the field during the survey period will involve traveling within Dili and/or the districts conducting interviews and providing supervision and support for other field staff. This position will require a high degree of flexibility and initiative, and must be able to work to deadlines. It may also entail significant amounts of travel to the districts during this period. In addition, the hours of work will be flexible, with hours of work dependent upon the availability of participants, and may vary from day to day. It is anticipated that some field work will be conduced in the evenings and nights and on the weekends.
The position will be subject to a three month probation period.
Duties:
· Act as the first point of contact for any enquiries regarding the study
· Liaise with the Ministry of Health, local NGOs and other key stakeholders
· To participate in interviewing and selecting supervisors and interviewers
· To participate in planning and conducting training of supervisors and interviewers including the logistic and administrative arrangements
· To communicate problems arising in the field to headquarters and to facilitate resolution of the problems in the field
· To supervise the field staff
· To check and collect the completed questionnaires from the supervisors regularly
· To act as a translator for the research team and UNSW staff
· Assist with data collection including conducting interviews, note taking and observing
· Undertake data management tasks including translating notes and organising data and entering it onto the computer
· Participate in research meetings with the project team and supervisor, contribute to analysis of data and discussion of research findings
· To coordinate and provide administrative support for the project. This would include duties such as managing budgets, logistic support for MoH in planning workshops and field work during the data collection phase, procurement support for any equipment or supplies required for the project
· Follow budget and reporting systems
· General administrative duties
· Any other duties that may be relevant to the project
Principal Accountabilities:
· To ensure that the planned field work proceeds as scheduled
· To ensure that the research methodology and protocols are adhered to whilst in the field
· To deliver completed questionnaires and forms safely and promptly to headquarters
· To provide translation of key documents and research tools
· Provide advice and proofing of a written report about the research findings
· To resolve any issues or problems that may arise whilst in the field
Reporting Relationships:
· Primary supervision: Dr Patrick Rawstorne, Research Fellow, NCHSR, UNSW
· Immediate (day-to-day) supervision: Jason Lee, Research Associate, NCHSR, UNSW.
The University of New South Wales will provide the primary supervision for the two positions.
Selection Criteria:
Essential:
· Relevant degree in social sciences, public health or basic and health science. In lieu of formal tertiary education, equivalent working experience in health or research programs
· Demonstrated ability to work with people of different ages and background
· Fluency in English
· Ability to read and write in English to an acceptable standard
· Awareness and capacity to work with marginalised groups
· Good work attitude: friendly, confident, hard working and willing to help other team members
· Strong analytic skills – able to synthesise information quickly and efficiently
· Excellent organisational skills, with the ability to prioritise work-loads and meet deadlines
· Excellent written and verbal communication skills
· Excellent interpersonal and cross-cultural skills
· Capacity to work independently and as part of a team
· General computing competence, including keyboard skills, sound file handling practices and proficiency in use of computer systems such as word processing, spreadsheets and email
· Strong desire to learn research skills
· Availability to travel to Australia for extended periods, and districts in Timor-Leste when the need arises
Desirable:
· Previous research experience
· Familiarity with statistical packages such as SPSS
For further details on the National Centre for HIV Research, please refer to the website http://nchsr.arts.unsw.edu.au/about/
To apply for these positions, please submit a Curriculum Vitae (CV) and a cover letter written in English electronically to jason.lee@unsw.edu.au or send a hard copy to:
Jason Lee
GFATM HIV Program
care of Service Support Unit (SSU)
Ministry of Health
Rua de Calcoli,
Dili, Timor-Leste
Tel: +670 740 1116
by close of business Tuesday 26nd August 2008
Wednesday, August 20, 2008
NZAID Regional Advisors Deadline 2 September 2008
Timor-Leste Ministry of
· Specific technical skills required for the position, including relevant qualifications and experience in: capacity building, education sector management, administration and planning, analysing and designing administrative systems, human resource management and development
· Ability to work effectively in partnership with key counterparts and stakeholders, with a particular focus on skills transfer and capacity building, and identification of capacity building needs
· Strong written and verbal communication skills, especially in cross-cultural settings, with relevant language ability
· Ability to work effectively in a team and contribute to a positive team environment.
Deadline for submission of proposals:12 noon Tuesday 2nd September 2008 (NZ time)
All communications regarding the RFP must be directed to the Official Liasion Officer:
Sarah McDermott
Tenders Advisor, NZAID
Community Housing Reporting and Development Officer Deadline 29 August 2008
POSITION DESCRIPTION
Job Title:
Reporting and Development Officer (F/T or 0.8 EFT)
Context:
Community Housing Limited (CHL) Group of Companies is an innovative and best practice affordable housing organisation which assists access to, develops and manages sustainable housing for people in need.
Responsible For:
Company performance analysis and reporting
Reports To:
Manager Executive Services
Supervises:
N/A
Main Activities:
• monitoring service delivery across the company for measurement of performance delivery;
• development annd management of information systems and databases to record service delivery activity and compliance with guidelines and service goals;
• preparatiion of reports and policy advice regarding standards of service delivery across CHL regional and business units ;
• preparation of rental remittance and other service deliverry reports as required by CHL contracts with Government, and partnership organisations;
• producing tenant satisfaction report, including ensuringg client feedback is validated through interviews;
• monitoring of accrediitation systems as implemented by the company such as National and State Housing Standards; and
• other duties as required. >
Key Skills & Selection Criteria:
• Several years experience in a Housing related position;
• High level of skill in data analysis;
• Excellent communication skills both written and verbal; <
•¢ Experience and skills in analysis and reporting on data;
• Experience in providing advice around service delivery standards;
• A sound knowledgge of computer technology, including proficiency in MS Office applications and databases;
• Ability to work under direction while maintaining initiaative
• Proven organisational and time management skills
• Ability to work autonomously, whilst also being a constructive team member.
Other Information:
It should be recognised that services are in a constant state of development, and some of the above duties may change during the period of employment.
Internal Contacts:
Manager Executive Services, Executive Services team, other CHL Business Units and staff.
External Contacts:
Relevant State Housing Authorities, CHL Clients
Qualifications:
Current Victorian Driver’s Licence (mandatory)
Please submit applications by email or post to:
Tegan Rose
Human Resources
Community Housing Ltd &
Community Housing (Vic) Ltd
9 Prospect Street
Box Hill Vic 3128
Australia
timorlestehousing@chl.org.au
Direct phone: 61 3 9856 0048
Fax number: 61 3 9856 0051
General phone: 61 3 9856 0050
Job Title:
Reporting and Development Officer (F/T or 0.8 EFT)
Context:
Community Housing Limited (CHL) Group of Companies is an innovative and best practice affordable housing organisation which assists access to, develops and manages sustainable housing for people in need.
Responsible For:
Company performance analysis and reporting
Reports To:
Manager Executive Services
Supervises:
N/A
Main Activities:
• monitoring service delivery across the company for measurement of performance delivery;
• development annd management of information systems and databases to record service delivery activity and compliance with guidelines and service goals;
• preparatiion of reports and policy advice regarding standards of service delivery across CHL regional and business units ;
• preparation of rental remittance and other service deliverry reports as required by CHL contracts with Government, and partnership organisations;
• producing tenant satisfaction report, including ensuringg client feedback is validated through interviews;
• monitoring of accrediitation systems as implemented by the company such as National and State Housing Standards; and
• other duties as required. >
Key Skills & Selection Criteria:
• Several years experience in a Housing related position;
• High level of skill in data analysis;
• Excellent communication skills both written and verbal; <
•¢ Experience and skills in analysis and reporting on data;
• Experience in providing advice around service delivery standards;
• A sound knowledgge of computer technology, including proficiency in MS Office applications and databases;
• Ability to work under direction while maintaining initiaative
• Proven organisational and time management skills
• Ability to work autonomously, whilst also being a constructive team member.
Other Information:
It should be recognised that services are in a constant state of development, and some of the above duties may change during the period of employment.
Internal Contacts:
Manager Executive Services, Executive Services team, other CHL Business Units and staff.
External Contacts:
Relevant State Housing Authorities, CHL Clients
Qualifications:
Current Victorian Driver’s Licence (mandatory)
Please submit applications by email or post to:
Tegan Rose
Human Resources
Community Housing Ltd &
Community Housing (Vic) Ltd
9 Prospect Street
Box Hill Vic 3128
Australia
timorlestehousing@chl.org.au
Direct phone: 61 3 9856 0048
Fax number: 61 3 9856 0051
General phone: 61 3 9856 0050
Community Housing Asset Manager Deadline 29 August 2008
Community Housing
POSITION DESCRIPTION
Job Title:
Asset Manager
Context:
Community Housing Limited (CHL) Group of Companies is an innovative and best practice affordable housing organisation which assists access to, develops and manages sustainable housing for people in need.
Responsible For:
The Asset Manager is responsible for assisting the CHL Group of Companies in providing timely and effective client-focused services and strategic policy direction and advice in the area of assets management.
Reports To:
Financial Controller
Main Activities:
• Provide advice to the Finance, Project, Construction and Housing Services Business Units on aspects of asset management and asset maintenance programs.
• Develop and implement an effective asset managgement strategy for the company.
• Lead the development and implementationn of standards, guidelines, policies and procedures relevant to the management and maintenance of assets.
• Provide authoritative advice and implemeent policy and recommendations on asset maintenance and management issues for consideration and approval by senior and executive management and internal and external stakeholders.
• Ensure the Asset Management System and rreporting systems are maintained to ensure the data integrity to effectively support the business requirements in regard to asset maintenance and management programs.
• Manage the annual asset maintenance program and propeerty management services in line with company procedures, guidelines and frameworks.
• Coordinate the formulation, approval and reporting on annual budgets and funding initiatives to support the delivery of the annual asset maintenance program.
• Liaise and negotiate with relevant Business Unitts as well as professional/technical consultants in regard to the asset maintenance program.
• Convene and Asset Management Reference Group to coorddinate efforts across Business Units and inform procurement and divestment strategies.
• Manage strategic asset management initiatives such as thee development of an annual Strategic Asset Maintenance Plan for inclusion with the company’s Asset Strategy.
• Manage the development and immplementation of policy, procedures and guidelines for the maintenance and management of leased and/or owned land and building assets.
• Regular valluation of assets at market rates.
• Manage sinking fund.
• Undertake otheer asset management projects and work assignments of a complex nature, as required.
Key Skills:
• Demonstrated sound knowledge and experience of asset management systems and processes.
• Knowlledge and ability in developing and maintaining asset registers, asset management systems, plans, policies and procedures.
• Motivated and driven wiith proven ability to deliver results.
• Accurate and well organised with strong initiative and attention to detail.
• Self reliant, highly motivated, flexibble and adaptable.
• Superior literacy, numeracy and computer skills.
• TTeam oriented, willing to learn and adaptable to a changing environment.
•¢ Ability to cope under presure and meet deadlines.
Internal Contacts:
Financial Controller, Company Secretary, Managing Director, Heads of Departments, Asset Management Reference Group, Tenancy, Maintenance & Construction Managers other members of staff and staff located in regional offices.
External Contacts:
Consultants, Contractors, Real Estate Agents, Valuers, Auditor
Typical Experience:
Minimum 5 years experience in asset management, with particular emphasis on strategy and policy development and implementation and the provision of strategic advice concerning asset management and maintenance programs and related issues.
Qualifications:
Relevant tertiary education, such as civil engineer will be an advantage.
Seletion Criteria
Selection will be based on the following selection criteria; however reference will also be made to other listed skills, knowledge and attributes as required in the position description:
• Demonstrated expeerience in asset management and maintenance with respect to building and land;
• Demoonstrated experience in asset management and maintenance software;
• Proven ability to pprovide strategic advice and recommendations concerning the management and maintenance of assets;
• Proven administrative skills including computer skills to underrtake asset management (word processing, spreadsheets and database manipulation);
• Provven ability to communicate effectively with a range of stakeholders from different backgrounds and cultures; and
• Proven experience in the development and implemmentation of asset management programs, policies, procedures, guidelines and strategies.
Please submit applications by email or post to:
Tegan Rose
Human Resources
Community Housing Ltd &
Community Housing (Vic) Ltd
9 Prospect Street
Box Hill Vic 3128
Australia
timorlestehousing@chl.org.au
Direct phone: 61 3 9856 0048
Fax number: 61 3 9856 0051
General phone: 61 3 9856 0050
POSITION DESCRIPTION
Job Title:
Asset Manager
Context:
Community Housing Limited (CHL) Group of Companies is an innovative and best practice affordable housing organisation which assists access to, develops and manages sustainable housing for people in need.
Responsible For:
The Asset Manager is responsible for assisting the CHL Group of Companies in providing timely and effective client-focused services and strategic policy direction and advice in the area of assets management.
Reports To:
Financial Controller
Main Activities:
• Provide advice to the Finance, Project, Construction and Housing Services Business Units on aspects of asset management and asset maintenance programs.
• Develop and implement an effective asset managgement strategy for the company.
• Lead the development and implementationn of standards, guidelines, policies and procedures relevant to the management and maintenance of assets.
• Provide authoritative advice and implemeent policy and recommendations on asset maintenance and management issues for consideration and approval by senior and executive management and internal and external stakeholders.
• Ensure the Asset Management System and rreporting systems are maintained to ensure the data integrity to effectively support the business requirements in regard to asset maintenance and management programs.
• Manage the annual asset maintenance program and propeerty management services in line with company procedures, guidelines and frameworks.
• Coordinate the formulation, approval and reporting on annual budgets and funding initiatives to support the delivery of the annual asset maintenance program.
• Liaise and negotiate with relevant Business Unitts as well as professional/technical consultants in regard to the asset maintenance program.
• Convene and Asset Management Reference Group to coorddinate efforts across Business Units and inform procurement and divestment strategies.
• Manage strategic asset management initiatives such as thee development of an annual Strategic Asset Maintenance Plan for inclusion with the company’s Asset Strategy.
• Manage the development and immplementation of policy, procedures and guidelines for the maintenance and management of leased and/or owned land and building assets.
• Regular valluation of assets at market rates.
• Manage sinking fund.
• Undertake otheer asset management projects and work assignments of a complex nature, as required.
Key Skills:
• Demonstrated sound knowledge and experience of asset management systems and processes.
• Knowlledge and ability in developing and maintaining asset registers, asset management systems, plans, policies and procedures.
• Motivated and driven wiith proven ability to deliver results.
• Accurate and well organised with strong initiative and attention to detail.
• Self reliant, highly motivated, flexibble and adaptable.
• Superior literacy, numeracy and computer skills.
• TTeam oriented, willing to learn and adaptable to a changing environment.
•¢ Ability to cope under presure and meet deadlines.
Internal Contacts:
Financial Controller, Company Secretary, Managing Director, Heads of Departments, Asset Management Reference Group, Tenancy, Maintenance & Construction Managers other members of staff and staff located in regional offices.
External Contacts:
Consultants, Contractors, Real Estate Agents, Valuers, Auditor
Typical Experience:
Minimum 5 years experience in asset management, with particular emphasis on strategy and policy development and implementation and the provision of strategic advice concerning asset management and maintenance programs and related issues.
Qualifications:
Relevant tertiary education, such as civil engineer will be an advantage.
Seletion Criteria
Selection will be based on the following selection criteria; however reference will also be made to other listed skills, knowledge and attributes as required in the position description:
• Demonstrated expeerience in asset management and maintenance with respect to building and land;
• Demoonstrated experience in asset management and maintenance software;
• Proven ability to pprovide strategic advice and recommendations concerning the management and maintenance of assets;
• Proven administrative skills including computer skills to underrtake asset management (word processing, spreadsheets and database manipulation);
• Provven ability to communicate effectively with a range of stakeholders from different backgrounds and cultures; and
• Proven experience in the development and implemmentation of asset management programs, policies, procedures, guidelines and strategies.
Please submit applications by email or post to:
Tegan Rose
Human Resources
Community Housing Ltd &
Community Housing (Vic) Ltd
9 Prospect Street
Box Hill Vic 3128
Australia
timorlestehousing@chl.org.au
Direct phone: 61 3 9856 0048
Fax number: 61 3 9856 0051
General phone: 61 3 9856 0050
UNDP Administrative and Finance Associate Deadline 22 August 2008
Post Title: Administrative and Finance Associate (1 post)
Duration: 6 months (with possible extension)
Duty Station: Dili
Contract
Expected Starting date: August 2008
Project: INFUSE – Inclusive Finance for the Under-Served Economy
- Background:
The INFUSE is implemented jointly by UNDP and UNCDF from 2008 to 2012 aiming to contribute to the achievement of the Millennium Development Goals (MDGs), in particular the Goal 1 of cutting absolute poverty in Timor-Leste by one third by 2015, by increasing sustainable access to financial services for the poor and low-income population (“Bottom of Pyramid” (BOP)), both male and female. This project is managed by the Poverty Reduction and Environment Unit (PREU) of UNDP Timor-Leste and UNCDF. The administrative and finance assistant will be responsible for providing administrative support for the smooth implementation of INFUSE and perform the following duties and responsibilities:
B. Duties and Responsibilities:
The Administrative and Finance Associate will be working under the direct supervision of the National Project Officer (NPO) of the INFUSE. The administrative and finance Associate will perform the following tasks:
· Provide assistance to CTA in the administrative matters related to INFUSE
· Provide assistance in recruitment, procurement, payment and reporting activities.
· Preparation of letters, memos, meeting invitations, and other correspondence.
· Maintenance of the filing system ensuring safekeeping of all records, reports, .correspondence.
· Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
· Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
· Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
· Arrangement of vehicle transportation, regular vehicle maintenance and insurance.
· Undertake the accounting works of the project.
· Organize day-to-day financial administration works.
· Organize regular budget revisions updating estimates on expenditures for the current year.
· Prepare quarterly and annual financial reports as per agreed work plan.
· Manage the petty cash
· Ensure procedure compliance and accountable financial management
· Perform any other tasks as may be required by the CTA.
- Competencies and Critical Success Factors:
· Good knowledge of administrative and financial rules and regulations.
· Strong IT skills, knowledge of office software packages and Atlas.
· Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported.
· Ability to review a variety of data identifies and adjusts discrepancies, identify and resolve operational problems.
· Highly self motivated and able to work efficiently with little direction and supervision.
· Strong interpersonal skills and ability to handle visitors, phone calls with tact and courtesy
- Recruitment Qualifications:
· Completion of university degree in office management and administration or secondary education with 5 to 7 years of relevant experience in administration or programme support service is required.
· Specialized training in office management and administration is highly desirable.
· Experience with the UN organization/agency is an asset.
· Fluency in oral and written English and Tetum is essential. Knowledge of Portuguese or Bahasa Indonesia is also an advantage.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 1 August 2008.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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