TERMS OF REFERENCE
Technical Advisor to the Financial Costing and Affordability Analysis of the Security Sector
Security Sector Review in Timor-Leste Project
General Information
Project: | Security Sector Review in Timor-Leste |
Title: | Consultant: Defence and Security Sector Financial Analyst |
Location: | Timor-Leste (Dili) |
Type of contract | Special Service Agreement (SSA) |
Duration: | 4 weeks |
Starting date | 24 March 2010 |
Context
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people lining in the country adequate security.
UNDP and UNMIT’s SSSU (referred to hereafter as UN SSR Team) have been assisting the government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1802, 1867. Accordingly, The Security Sector Review project supports the Government in reviewing the security sector to inform its reform and development, as well as to identify relevant technical assistance and capacity development needs. One of the priority capacity needs is the costing and financial analysis of the emerging needs of various security sector institutions.
Objective of the position
The purpose of this consultancy is to develop a framework for costing and financial analysis of the emerging needs of security sector institutions under the purview of the Ministry of Defence and Security (MoDS), and analyse their short and long term viability. The consultant will also put together a short training programme for such work, as an integral part of the capacity building process of the counterpart. The incumbent will build and develop the network of cooperation and support between and among the focal points from various security institutions by laying the groundwork for development of a unified Budgeting, Costing and Financial Analysis approach in security sector institutions.
The incumbent will work in close consultation with relevant partners, including the Government, and the UN SSR Team. The responsibilities of the incumbent will include the following:
1. In close collaboration with the UN SSR team and MoDS, study relevant documentation related to the Security Sector Reform and Development.
2. In close cooperation with the relevant officials in the MoDS and MoF, validate the needs expressed in various plans and assessments to establish the scope of the financial analysis framework and corresponding training programme.
3. Conduct a costing and financial analysis of existing security sector plans and assessments under short-medium and longer-term scenarios agreed with MoDS and MoF.
4. Present the results of this exercise for clearance to MoDS and MoF. These would feed into relevant trainings.
5. Develop and conduct a training programme for key budgeting, costing and financial management officials in various security sector institutions and MoF.
6. Mentor the trainees in undertaking financial analysis and costing of the various strategic plans of the security sector institutions.
7. Present findings, get feed back and submit a Final Report on the result of the costing and financial analysis exercises and training programme.
Suggested Timeline:
The suggested timeline below is subject to further discussions with the Consultant and the UN SSR Project Team.
Days 1 – 5: Review of relevant and available Strategic Development Plans, especially the Force2020 Plan, and Action Plans, Assessment Reports of various security sector institutions to identify needs to be costed
Days 6 – 10: Validate plans with relevant security sector institutions and develop a framework for costing, financial analysis and training programme for staff of security sector institutions
Days 10 – 15: Socialise the framework and conduct the identified training
Days 16 – 20: Submit and present Draft Consultancy Report. Review of report, and submission of finalised version. Report presented to members of the PMB and the UN SSR Team for inclusion in final SSD Report.
Outputs
The outputs of the consultancy will be:
- A Final Report describing the agreed financial analysis framework including costing for short, medium to longer-term scenarios, recommendations for prioritisation and sequencing of expenses. The report should also indicate a description of the skills gaps in the relevant institutions, propose a training programme and identify any potential destinations for study tours, courses (and potential training providers) for selected staff working on budgeting / financial management of the security sector.
- A three day training programme for key staff to effectively follow the analytical work undertaken facilitated by the consultant.
Upon clearance by MoDS and MoF, the report will be presented to the Security Sector Review Project Management Board who will review, approve and guide the dissemination to relevant stakeholders.
Supervision
The incumbent will report directly to the UNDP SSR Project Manager and the SSR Project Management Board.
Essential Requirements
- Advanced university degree (Master or equivalent) in Financial Management or Economics or related fields. A Bachelor’s degree with a combination of relevant professional qualifications and experience in dealing with security sector financial analysis maybe accepted in lieu of advanced university degree
- At least ten years of relevant experience providing technical training and technical advice to security sector organizations and similar institutions on financial management/budgeting/costing, particularly of the security sector.
- More than 5 years of experience in providing advice, estimates, and financial analysis of programs and projects particularly relating to Security Sector.
- Experience in managing institutional reform/change processes including preparation of plans and programs for the reform process.
- Experience in formulation of policies and procedures, rules and regulations inherent to the financial management of the security sector.
- International experience as part of a multi-disciplinary team.
- Excellent communication, interpersonal skills and cultural sensitivity.
- Demonstrated skills in drafting strategies and reports.
- Fluency in English is a must.
Desirable Requirements
- Ability to work effectively in physically stressful conditions.
- Experience in
- Knowledge of Portuguese and or Tetum will be an asset
- Familiarity with UNDP and UN Mission procedures
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal; P11 forms on line by accessing this link: http://jobs.undp.org/cj_view_job.cfm?job_id=15154
Individual consultants must submit the financial proposal with a workplan. The financial proposal should include all necessary fees and cost related to the assignment, except the travel cost at the beginning and at the end of the assignment which UNDP will pay. UNDP will not cover any other additional expenses outside of the financial proposal. The financial proposal should be reasonable based on the TOR and proposed workplan.
The deadline for submitting applications is 11 March 2010.
Only short-listed candidates will be notified.
Women candidates are strongly encouraged to apply.
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