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Position: Administrative/Finance Assistant (Service Contract)
Project: DNE/UNFPA Census Project
Duty Station: National Statistics Directorate (DNE), Ministry of Finance
Duration: 1 year with possibility of renewal, (three months probation period apply)
Commencing: Immediate
Background
The National Statistics Directorate (DNE) plans to conduct next Population and Housing Census in July, 2010. In abide to strengthen the census office, UNFPA intends to hire a qualified national staff to perform administrative and financial duties within the census project. The functions related to the post include:-
Administrative related:
1. Ensure that UNFPA and government’s policies and procedures are adhered to.
2. Maintain proper filling system, ensuring safe keeping of confidential files
3. Process request for visa, security clearance and MOP for travellers
4. Ensure that all Census project staff understand and properly set out claim forms and all travel claims procedures
5. Oversee the operations of project vehicles, drivers and other project staffs.
6. Maintain Census Project assets and records as required.
7. Provide logistical support to the overall project activities.
8. Perform other duties as requested by the Director – DNE or Chief Technical Adviser Census Project.
Financial related:
1. Process payments for project staff salaries, allowances and DSAs including other payments in Atlas.
2. Assists in preparing and monitoring the Census Project budget and ensures the compliance of rules and internal control practice.
3. Provide financial information for census project by activity or phases and assists in information analysis.
4. Perform any other duties as may be needed from time to time.
Education: At least completion of Secondary School or preferably with the Bachelor Degree education in Finance, Administration or relevant Social Science with relevant experience. Specialized certification in Administration or Finance would be an added advantage.
Experience: 3 to 5 years of relevant administrative experience is required. Experience in the usage of computer and office software package (MS Word, Excel, Power point, outlook and email/internet browser indispensable) and experience in handling of web based management system will be an asset.
Language requirements: Fluency in written and spoken English. Indonesia and Portuguese languages are an advantage.
Other competencies: Service oriented approach, problem solving and action oriented, excellent verbal communication skills, excellent drafting skill.
HOW TO APPLY: Candidates should submit a Cover Letter, Recent Curriculum Vitae and P11 form in a sealed envelope marking “Confidential” and mentioned the post being applied at the top of the envelope, by 18th November 2009, at the latest, to the following address:
UNFPA Representative,
UN House, Caicoli Street,
Dili.
NOTE: P11 form in hard copies can be taken from the UN security office at the back gate of Obrigado barracks compound opposite to the Previous Palacio da Cinzas or you can get the soft copy by sending email to the above email address.
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