World Vision International, Administration Coordinator, Deadline October 23, 2009.

World Vision International – Timor Leste

National Office - Dili

JOB VACANCY ANNOUNCEMENT

World Vision Timor Leste, a non-profit Christian Humanitarian Organization, committed to working with the poor and vulnerable, is seeking qualified national staff to fill the following vacant position in Dili:

1. Administration Coordinator (1 Position)

Applicants should submit an application letter, CV and other documents to:

World Vision Timor Leste

Human Resources Department

Rua Jacinto de Candido/Rua D Fernando

Caicoli, Dili

Or P.O. Box 43, Dili. Timor Leste

Applications are due on Friday, 23 October 2009 at 5:00pm

1. ADMINISTRATION COORDINATOR

Purpose of the Position

Coordinate the administrative activities of the department, perform research, and provide technical assistance. Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities

Office and assets management:

· Design, implement and manage administrative systems for efficient office functioning.

· Manage office support services, local transportation, housing purchases, building services, and communications (satellite phones/radios).

· Manage WVET buildings and utilities and the servicing and maintenance of all WVET buildings and fixtures.

· Manage WVET warehouse and office supplies storeroom.

· Ensure adequate fixed assets policies and tracking system are in place in collaboration with the Finance Department.

· Oversee security procedures for asset safekeeping and office security.

· Coordinate with the IT ET on computer issues.

· Provide for an efficient service to field office, ensuring timely and efficient communications (fax, phone, mails and couriers) services.

Procurements management :

· Design, implement and manage procurements system for efficient office functioning.

· Negotiate contracts, maintenance agreements and purchase orders within budget.

· Monitor the application of purchasing policies and procedures; supervise a central purchasing system ensuring the appropriate use of requisition, bid evaluation, purchase orders, and receiving reports in a timely manner.

Office maintenance:

· Design and implement systems for efficient office functioning.

· Responsible for successfully servicing assets.

· Coordinate with the Finance Department to ensure expenditures are within budget and contributions from donors are received according to the agreed schedule.

Admin Budget management:

· Assist in the annual Administration Unit budget preparation.

· Monitor Administration Budget.

Staff supervision and capacity development:

· Implement the Performance Development Management (PDM) System.

· Identify training needs, prepare materials and conduct training for staff, in consultation with the HR Department.

· Assume personal responsibility for career development, and improve technical knowledge through reading, on the job learning and training.

· Be open to change, seek to continuously improve processes, and think creatively and innovatively.

Other

· Adhere to World Vision Core Values and Policies.

· Follow any new procedures and guidelines designated in circulars from the National Director.

· Comply with WVTL internal policies and procedures.

· Perform other duties as may be assigned by your supervisor.

Knowledge, Skills, Abilities:
Education	Tertiary education in relevant field/Bachelor’s degree	Required
Knowledge	Demonstrated leadership skills	Required
	Good presentation and communication skills for a number of different audiences	Required
	Fluent both in Indonesian and Tetun	Required
	Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint	Preferred
Experience	Minimum 2 years of work experience in related field	Required
	Proven time management and organizational skills	Required
	Proven leadership ability and experience as a team player	Preferred

Working Environment	Standard office environment
	The incumbent will provide guidance, support, coaching and mentoring to team members in the given focus area and ensure a culture of collaboration and communication is maintained.

For more information and detailed position descriptions, please call (670) 331 2834.

Applicants should submit an application letter, CV and other documents to: HR Department, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste.

Only short listed candidates will be notified and applications will not be returned.

World Vision Timor Leste is committed to the principles of workplace diversity.

Women are encouraged to apply.

Closing date is Friday, 23 October 2009 at 5:00pm