Vacancy Announcement
1. Post title
Administrative and Finance Assistant
2. Supervision
Administrator/Head of Mission
3. Number of vacancies:
1 Post
4. Duty station
Dili district
5. Appointment
5 months (renewable under conditions).
6. The Organization
Triangle GH is a French Organization of International Solidarity implemented in 2005. Triangle GH implements one psychosocial project that aims to provide support to the communities of Becora through capacity enhancement of the Youth Centre and support to various activities in the aldeias of Becora.
In the meantime, Triangle is also involved on the DWASH Program in Manatuto and Oe-cusse districts, by developing and monitoring 2 large water access programs (water networks rehabilitation).
To learn more about Triangle GH: www.trianglegh.org
7. The Job
The Administrative and Finance Assistant’s main responsibility will be to assist the Administrator in implementing all financial and administrative actions needed to facilitate the programme activities.
Under the supervision of the Administrator, the Administrative and Finance Assistant is responsible for:
ü The administrative procedures with the authorities (visas procedures for staff, vehicle registration, governmental taxes payment…)
ü Cash box and bank management (release and follow up professional staff advances, bank withdrawal, bank reconciliation…)
ü Administrative management of the office and other issues in Dili (relations with landlords, with the Security Company, with the Internet Company, supervision of cleaners, supervision of Security guards in Dili, …)
ü Staff movements monitoring (organization of cars transfer, flight/boats tickets booking, …)
ü Follow up of Human Resources files for National staffs (preparation work of contract, presentation of TGH Internal Regulations for new contracts, keep files updating, follow up leave& sickness monitoring…)
ü Support the administrator in the administrative and financial daily and monthly management of the mission (contract writing, staff management, translation, monthly accountancy closure, monthly filing, preparation and payment of salaries …).
8. Skills required
ü University degree in a relevant field and/or substantial professional experiences experience in administration, accountancy, cash flow management and human resources management, either in the private or non-profit sector.
ü A demonstrable understanding of donor agency practices and requirements of grantees.
ü Computer literate with programs such as Word, Excel, PowerPoint.
ü Strong organizational and supervisory skills and experience.
ü Good interpersonal skills and team working ability.
ü Fluent in Tetum and English (required), knowledge of Bahasa Indonesia, and/or Portuguese (desirable)
9. Application process
To apply for this position, send a cover letter, current CV and professional references by email to M. Arnaud Loutoby (admin.timorleste@trianglegh.org) or delivery by hand at Triangle GH office, located in Fatuhada – Zero IV, Dili, Timor-Leste.
Arnaud Loutoby
Mobile: (+670) 741 68 20
Email: admin.timorleste@trianglegh.org
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