Education Development Center (EDC), Operation Manager, Deadline May 07, 2010.

Operations Manager Job Description

Education Development Center, Inc. (EDC)

Closing date: 07 May 2010
Location: Timor-Leste - Dili

Introduction

EDC’s International Development Division, has an opening for an Operations Manager, reporting to the Chief of Party of the Prepara Ami ba Servisu (Preparing Us for Work) Project (PAS); based in Dili Timor Leste.

Education Development Center (EDC) is one of the world’s leading non-profit research and development firms. Established in 1958, EDC’s work spans the globe, joining research with practice to meet today’s and tomorrow’s challenges in education, health promotion, technology, human rights, and the environment. While the issues we confront are complex, all that we do is united by one simple conviction: Learning is the liberating force in human development. EDC is Committed to Diversity in the Workplace.

About the PAS Project

Over a period of three years, the PAS project will provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. The program will combine formal instruction with on-the-job training in some of the country’s most rural areas. As part of this training, participants will have the opportunity to gain real work experience and while applying new-found skills gained through formal instruction.

Position: Operations Manager

ESSENTIAL FUNCTIONS - The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.

SPECIFIC DETAILS

1. Provide oversight of the project’s finance, subgranting, administration, human resource, IT, security fleet/facilities and procurement functions.
2. Work closely with CoP and relevant internal stakeholders to ensure all aspects of EDC’s work are fully consistent with contractual obligations, USAID regulations, law of Timor-Leste and reflect practices of transparency, accountability and sound development practice. Approach to risk management shall be comprehensive and include financial, contractual, legal, reputational, business and security risks.
3. Revise project policies and procedures manual and train all staff in its in its usage and adherence.
4. Provide leadership, training, mentoring, guidance and supervision to EDC’s project Finance + HR + Administration + Procurements staff and fill in for key personnel as required. Ensure that information to the HO and/or donor is accurate and timely. Ensure project is properly staffed and develop effective HR strategies to support recruitment, retention and staff development.
5. Work with subgrants staff to provide training, guidance and mentoring to small NGO subgrantees, specifically on how to fill financial forms, prepare expense reports, requests for funds, internally check and verify the authenticity of expense vouchers and payments, etc. Provide sub-grantees with a high level of technical assistance and support with preparation of proposals, budgets, financial and narrative reports.
6. Continuously monitor the systems in place and proactively make recommendation to the COP for changes and additional measures required to ensure enhanced efficiency and transparency within the project.
7. Serve as point person for internal and external financial audits.
8. Ensure all expenses in the field are transparent, allocable, allowable and reasonable. Together with the program team and CoP, develop and ensure budgets and sub-grants are proactively monitored and provide monthly internal report/recommendations and other reports per established scheduled and/or upon request.
9. Work closely with and provide assistance to the COP, and make available accurate and detailed information, for effective and efficient decision making.
10. Ensure high level of communication and efficient coordination, on all levels, between the Program and Support units, for the effective implementation of the project. Support a “ONE team” approach that supports integration of operations, sub-grants, program and Monitoring and Evaluation functions.

Qualifications and Requirements:

·         Demonstrated experience working as operations manager for international development projects with an emphasis on financial management, subgrant management and compliance

·         CPA

·         Bachelor’s degree or equivalent required with 8-10 years relevant experience, or

·         Master's degree or equivalent with 5-7 years relevant experience;

·         Competence with small business accounting software, preferably Quickbooks, along with Microsoft Word & Excel

·         Excellent math skills; strong financial analysis skills

·         Knowledge of the rules & regulations USAID highly desirable

·         Ability and willingness to travel frequently to rural areas that lack amenities;

·         Strong interpersonal and cross-cultural skills. Ability to work well under pressure, consistently demonstrate leadership by example and work effectively as a team in a challenging, multi-cultural environment is a must;

·         Strong communication, diplomacy, listening, mediation and negotiation skills required;

·         Excellent communication in English, Tetum and/or Bahasa Indonesia highly desired and/or facility for language acquisition.

To Apply: http://www.candidatemanager.net/cm/Micro/JobDetails.aspx?&mid=YEVYF&sid=UEVD&jid=FBWFGTY&site=Education

CONTACT:
Cornelia Janke, Project Director (Newton Massachusetts, USA)
cjanke@edc.org

GTZ, Two National Long-term Experts, Deadline March 28, 2010.

Project Employment

Position: Two national long-term experts (30 months)
Project: Employment promotion for youth in East Timor (GTZ)
Location: East Timor
Assignment Starts: 01/07/2010
Applications Close: 28 March 2010
Duration: 07/2010 - 12/2012
Advertised By: GRM International United Kingdom

Two national long-term experts for GTZ-funded Vocational Training Project for Youth in East Timor

Objective:
The project is to support those about to leave vocational agricultural training at selected secondary schools to obtain a sustainable income through youth production groups/cooperatives and to participate more strongly in the social and economic live in rural areas. Target groups are students and those who finish their studies at agricultural vocational schools.

The project will work in a number of strongly interlinked areas:

Develop practical skills oriented agricultural vocational education and training in collaboration with agricultural secondary schools and the two involved ministries Ministry for Agriculture and Fisheries (MAF) and Ministry for Education (ME) Establish a consultation mechanism at the decentralised level that supports youth production groups and cooperatives in collaboration with the decentralised technical staff of MAF, ME, MED and the schools Promote networking of the production groups in the areas of production and marketing in collaboration with the Directorate for Cooperatives. Start-up support for youth production groups and support to their integration into village communities Identification and use of experiences at the national level Promotion of non-violent conflict management in schools and youth production groups

Tasks:

Provision of technical assistance and support to youth production groups, secondary vocational schools and other relevant stakeholders Support to project management including monitoring and evaluation, reporting, identification and management of short-term inputs, coordination and organisation of capacity building for all relevant partners.

Profile:

Master degree in agricultural economics, agricultural vocational education and training or similar Track record of experience on curriculum development, training of trainers and technical assistance on development of certification and quality management in vocational education and training in the area of agriculture Experience in promoting self-employment and establishment of production groups/cooperatives in the agricultural sector. Experience in non-formal vocational training for youth Experience in working with youth in conflict affected areas. Knowledge of Tetum, English and Portuguese.

In case you are interested in this position or would like to have more information please contact Susanne Prudlow (susanne.prudlow@grminternational.com).
CVs of suitable applicants will be added to the GRM Consultant Database

Plan, Resource Mobilization Manager, Deadline March 26, 2010.

Resource Mobilization Manager

Plan

Plan is an international, child-focused development organisation, without religious, political or governmental affiliations. We work with and for poor children and communities in 66 countries around the world, 13 of which are in Asia. Our vision is of a world in which all children realise their full potential in societies that respect people’s rights and dignity. Plan policies and procedures ensure that the welfare of children comes first.

Closing date: 26 Mar 2010
Location: Timor-Leste

Based in Dili with travel requirement to Aileu and Lospalos districts from time to time

The Resource Mobilization Manager is expected to sustain and strategically increase Plan Timor-Leste grants portfolio, working both with major bilateral and multilateral donors based in-country and with private donors in fundraising countries, in close cooperation with Plan's fundraising offices.

Responsibilities include: the identification of grants opportunities, development of grants proposals, relationship building with the representative offices of major donors and with the fundraising offices, ensuring compliance with donor requirements, quality and timeliness of narrative and financial grant reports, establishment of effective tracking systems, processes and documentation for improved grants management.

The RMM is also expected to foster the expansion of Sponsorship, by ensuring the availability of quality, timely Sponsorship communications and reports and development education/advocacy initiatives. The role also involves a high level of capacity building of Resource Mobilization team members.

Please note that this is an unaccompanied post.

Qualifications:

• University degree in social science, international development, international relations or related discipline and experience in management
• Understanding of development issues and critical analysis of child poverty
• Understanding of country’s development issues, trends, challenges and opportunities and implications to community development
• Minimum five years experience as a development professional in planning, monitoring, evaluating programs
• Experience working in a multicultural setting, including networking experience with development organizations in the country and at the international level
• Experience in Grants management, including developing and writing grant proposals for major donors (EC, etc)
• Working knowledge of Bahasa or Tetun is an advantage

How to apply
Please send a cover letter and comprehensive CV to People and Culture Partner for Asia at rosario.leon@plan-international.org

We strongly encourage female applicants

Reference Code: RW_83K4X5-65

Alola Foundation, Project Coordinator, Deadline March 19, 2010.

NRC, Treinadores Ba Professores Primaria (3 Posts), Deadline March 25, 2010.

WFP, National Logistics Officer, Deadline, March 29, 2010.

Vacancy Announcement No. 2010/TL-001

WFP in Timor Leste aims to assist approximately 457,000 people through School Feeding, Mother & Child Health Care, Food For Work and Emergency Relief. In 2009 a Logistics Special Operation started with the aim to enhance the human capacity of logistics staff within the government of Timor-Leste, and improve the logistics infrastructure of related ministries. We are currently seeking two qualified candidates for the following post.

Post Title: National Logistics Officer

Contract Type: Service Contract

Post grade: NOA

Duty Station: Dili (with frequent district travel)

Duration: Eight months Service Contract (with 3 months’ probation period) renewable

Deadline of Application: 29 March 2010

Duties/Responsibilities: 

Under the administrative directive of the Country Director, Deputy Country Director and supervision of the Head of Logistics, the National Logistics Officer will be responsible for the following duties and responsibilities:

·         Provides logistics advice to the Special Operation Team to increase impact of government logistics capacity building projects

·         Assists in Special Operation specific ministry-related project design

·         Assesses current government counterpart logistics human capacity, both on central and on district and sub-district level and reports on gaps

·         Assesses current government counterpart logistics infrastructure capacity, both on central and on district and sub-district level and reports on gaps

·         Assists the engineering component of the Special Operation in logistics infrastructure

·         Compiles assessment reports, responsible for creating, maintaining and reporting of data

·         Advices Special Operation Project Team on training and infrastructure augmentation needs within the relevant government ministries

·         Spearheads capacity building of complete government supply chain both in Dili-based ministries and in districts.

·         Initiates planning to upgrade logistics infrastructure including but not limited to warehousing and rural access roads, particularly related to access to schools and healthcare

·         Perform other related duties as and when required

Qualifications/Experience:

·         University degree, preferably in business administration or economics, or relevant logistics qualifications or extensive logistics experience

·         At least 3-5 years experience in shipping, freight forwarding, trucking or other logistics/transport operations

·         Trainer experience, preferably in a government, NGO or UN agency setting

·         Knowledge of national logistics network, sound judgment, initiative and integrity; ability to extract interpret, analyze and format data and to resolve operational problems

·         Ability to work with minimum supervision; ability to write reports in English.  Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members and government staff at all levels

·         Proficiency in Windows (MS Word, MS Excel) and commodity tracking system experience

·         Fluency in both oral and written English. Knowledge of local languages a requirement.

Qualified Timorese Nationals are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit

UN World Food Programme                                                                             

Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste                            

Post is open to male and female candidates; female candidates are particularly encouraged to apply.  Only short-listed candidates will be contacted.

VA issued:  15 March 2010

WFP IS AN EQUAL OPPORTUNITY EMPLOYER

WFP, Administration Assistant, Deadline March 18, 2010.

Timor-Leste

Term of Reference

Position Title: Administrative Assistant

Contract Type: Special Service Agreement (SSA)

Contract duration: 6 months (March – August 2010)

Commence Date: ASAP

Duty Station: Dili (with frequent district levels)

Monthly salary: $600/month.

Duties/Responsibilities: 

Under the administrative directive of the Country Director, Deputy Country Director and supervision of the National Logistics officer/Logistics Officer, the Administrative Assistant will be responsible for the following duties and responsibilities:

·                     Pro-actively assist the Special Operation project team in daily management to ensure smooth implementation of the project

·                     Oversees specific assets of the Special Operation and organizes maintenance and deployment as and when required

·                     Organizes travel and related administrative issues for Special Operations Project staff

·                     Maintains the Project budget and advises Project management on utilization and discrepancies

·                     Handles Project correspondence including translation of relevant documents

·                     Processes documentation for further action, filing or otherwise as directed by the project team members

·                     Processes assessment reports, responsible for maintaining of databases and reporting of data

·                     Assists the Special Operations team during the preparation and provision of training and capacity building of government staff within related ministries, districts and sub-districts

·                     Perform other related duties as and when required

Qualification & Experinces:

Secondary school education, at least 2-3 years experience in shipping, freight forwarding, trucking, warehousing or other logistics/transport operations and proficiency in Windows (MS Word, MS Excel).

Intrested applicants please send your Curriculum Vitae along with application letter to Human Resources Unit, WFP Balide, Mascarenhas  or send to below address:

email : marta.borromeau@wfp.org or call at  724 8269.