UNDP, National Deputy Operations Manager (Re-advertised), Deadline February 26, 2010.

Vacancy Announcement

                                                           

Re-advertised

Project Title: Justice System Programme

Position Title: National Deputy Operations Manager

Duty Station: Dili, Timor-Leste

Type of Contract: Service Contract

Level: SB-4

Duration: 6 months (with possible extension)

Expected start date: April 2010

Organization Unit: UNDP, Governance

Entitlement/Benefits: Please obtain from Human Resources Unit

A.     Background:

The Justice System Programme

“Strengthening the Justice System in Timor-Leste” (Project no. 00014955)

The “Strengthening the Justice System in Timor-Leste” Programme was launched in 2003. This project was revised and a new project document was signed in December 2005, focused on institutional capacity development of the justice sector, including the Courts, Prosecution Service, Public Defenders Office, and the Ministry of Justice. Overall project management responsibility was entrusted to a Council of Coordination, consisting of the President of the Superior Council of the Judiciary, Prosecutor-General and the Minister of Justice.  The crisis of April-May 2006 and its aftermath drastically altered the domestic environment, unduly burdening this project which, as the most comprehensive vehicle of support to the justice sector, was called upon to respond to emergency needs for crisis response and recovery. In July-August 2007, an independent, external evaluation of the project made recommendations for far-reaching changes in the structure, scope and size of the project.  In light of those recommendations, this project was revised in 2008, with significant changes in scope, structure, and size, including a new focus on the ‘demand’ side of justice.  The revised project commenced in 2009 and provides for a strengthened Programme Management Unit, with five revamped programme units: Capacity Development, Justice Decentralization, Prosecution, Corrections and Access to Justice.

B.     Duties and Responsibilities:

Under the overall supervision of the International Senior Justice Advisor and Deputy Programme Manager, and as a counterpart to the International Operations Manager (OM), the National Deputy OM shall perform the following duties:

·         Manage all Justice System Programme Operations, which encompasses Finance, Procurement, HR and Security.

·         Supervise operations support staff, including Finance Officer and Programme Associate.

·         Provide operational support to the programme units and national government counterparts in order for them to implement their activities and meet their objectives efficiently and effectively.

·         Oversee the maintenance of budgets, financial records and reports, in conjunction with the UNDP Country Office.

·         Manage national and international staff recruitments, including management of progress tracking.

·         Manage procurement for the programme, including management of progress tracking and submission of cases for committee approval.

·         Manage programme assets.

·         Manage programme information and documents in order to comply with audit requirements.

·         Manage security issues, including compliance with UNDP standards.

C.     Qualification and Professional Experience:

·         Qualifications:

-       Bachelor Degree in finance, management, human resources, public administration, or any other related field. 

-       Master degree an advantage.

·         Experience – 5 years of professional experience in one or more of these areas:

-       Financial Management, preferably in UNDP.

-       Operations Management.

-       Human Resources Management.

-       Procurement.

-       Administration.

-       Support services in UNDP or a UN Agency.

·         Language skills:

-       Tetum.

-       Fluent in English (written and spoken).

-       Portuguese language skills an asset.

·           Personal competencies:

-       Sound interpersonal skills.

-       Able to work under pressure.

-       Able to work in multi-cultural environment.

-       Familiarity with, or willingness to learn, UNDP rules and procedures an advantage.

Please submit your applications together with your curriculum vitae, P11 including a list of references and relevant supporting documents academic qualifications to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 26 February 2010

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP, National Deputy Programme Manager (Re-advertised), Deadline February 26, 2010.

Vacancy Announcement

Re-advertised

Project Title: Justice System Programme

Position Title: National Deputy Programme Manager

Duty Station: Dili, Timor-Leste

Type of Contract: Service Contract

Level: SB-5

Duration: 6 months (with possible extension)

Expected Start date: April 2010

Organization Unit: UNDP, Governance

Entitlement/Benefits: Please obtain from Human Resources Unit

A.     Background:

The Justice System Programme

“Strengthening the Justice System in Timor-Leste” (Project no. 00014955)

The “Strengthening the Justice System in Timor-Leste” Programme was launched in 2003. This project was revised and a new project document was signed in December 2005, focused on institutional capacity development of the justice sector, including the Courts, Prosecution Service, Public Defenders Office, and the Ministry of Justice. Overall project management responsibility was entrusted to a Council of Coordination, consisting of the President of the Superior Council of the Judiciary, Prosecutor-General and the Minister of Justice.  The crisis of April-May 2006 and its aftermath drastically altered the domestic environment, unduly burdening this project which, as the most comprehensive vehicle of support to the justice sector, was called upon to respond to emergency needs for crisis response and recovery. In July-August 2007, an independent, external evaluation of the project made recommendations for far-reaching changes in the structure, scope and size of the project.  In light of those recommendations, this project was revised in 2008, with significant changes in scope, structure, and size, including a new focus on the ‘demand’ side of justice.  The revised project commenced in 2009 and provides for a strengthened Programme Management Unit, with five revamped programme units: Capacity Development, Justice Decentralization, Prosecution, Corrections and Access to Justice.

B.     Duties and Responsibilities:

Under the overall supervision of the Council of Coordination and as a counterpart to the International Senior Justice Advisor/Programme Manager, the National Deputy Programme Manager (PM) shall be responsible for:

·       Strategic guidance to the programme.

·       Day-to-day management of the programme including work planning, resource allocation and financial supervision, and general oversight and reporting on implementation of activities.

·       Monitoring of implementation of programme activities, workload management and performance assessment.

·       Provision of information, advice and support to the heads of judiciary institutions and to consultants working for the Programme.

·       Supervision, coordination and evaluation of the work of all Programme staff and advisors.

·       Revision and monitoring of the overall management, performance and progress of the Programme by preparing indicators to monitor progress on the Programme document.

·       Reporting to management and donors on progress and achievement of results.

·       Representation of the Programme before UNDP, and provision of other advice as needed to UNDP concerning the evolution and role of the Courts, Prosecution and Ministry of Justice.

·      Representation of the Programme before the national authorities.

·      Participate and actively contribute to all justice coordination forums.

·      Briefing of interested donors or foreign missions on the activities of the Programme.

·      Gradually take on increased responsibility for management of the programme in order to take over the role of Chief Executive Officer/Programme Manager.

C.     Qualification and Professional Experience:

·         Qualifications:

-       Bachelor Degree in law, political science, international studies, programme management, public administration, or any other related field. 

-       Master degree an advantage.

·         Experience:

-          7 years of project and people management experience with Bachelor Degree; or

-          5 years of experience in project and people management with Master Degree

-          Experience with the United Nations system and/or familiarity with UNDP programmes/projects would be an asset;

-          Experience working in a legal profession or with justice sector institutions would be an asset.

·         Language skills:

-       Tetum.

-       Fluent in English (written and spoken).

-       Portuguese language skills an asset.

·           Personal competencies:

-         Sound interpersonal skills.

-         Able to work under pressure.

-         Able to work in multi-cultural environment.

-          Specialist knowledge in the area of administration of justice and rule of law, preferably in a civil law system and post-conflict setting.

-          Knowledge of institutional capacity development, preferably within the judiciary.

-          In-depth practical knowledge of inter-disciplinary development issues.

-          Ability to lead strategic planning, change processes, results-based management and reporting.

-          Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects.

-         Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.

Please submit your applications together with your curriculum vitae, P11 including a list of references and relevant supporting documents academic qualifications to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 26 February 2010

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP, UN Coordination Analyst (Re-advertised), Deadline March 5, 2010.

Vacancy Announcement

Position title: UN Coordination Analyst

Type of Contract: Fixed Term Appointment

Level: NO-A

Organizational Unit: UNDP, Resident Coordinator Support Unit

Duty Station: Dili, Timor - Leste 

Duration: 1 (one) Year, extendable

Expected Start date: As soon as possible                  

GENERAL DESCRIPTION OF JOB:

Under the guidance and direct supervision of the Head of Resident Coordinator Unit, the UN Coordination Analyst provides assistance to the execution of services in the UN Resident Coordinator Unit by providing substantive/programmatic support to the core functions of the RC Unit/ Office of DSRSG and undertaking the administrative functions of the Unit.

The UN Coordination Analyst works in close collaboration with the operations programme and project staff of the UN Agencies and relevant staff in UNMIT. 

Duties and Responsibilities

1.      Ensures effective support to UNCT in the implementation of UNDAF focusing on achievement of the following results:

q          Participation in the work of inter-agency working groups on a number of socio-economic issues.

q          Support to the organization of UNCT meetings as necessary, including taking of minutes, preparation of documentation, following up on pending decisions,etc.

q          Compile information and tables about progress in UNDAF implementation.

2.      Ensures effective supports in preparation and implementation of the UN Coordination Work Plan, focusing on the achievement of results:

q          Preparation and collection of inputs to the RC Work Plan and Annual Report.

q          Maintain overall records of UNCT ongoing activities, in view of fostering collaboration amongst

UN agencies and with UNMIT.

q          Serve as focal point to monitor that inter-agency working groups work-plans advance as per the UNCT goals for each year.

   3.    Ensures effective performance in all level administrative task of the Resident Coordination Unit, focusing on the achievement of results:

q          Preparation of materials, other administrative arrangements, compiling, information packages, and briefing notes.

q          Process expenditures for the RC Unit and maintain budget reviews updates for the RC Unit funds.

q          Ensure that other relevant administrative tasks for the unit are performed up to date.

4.    Ensure facilitation and sharing of information related to the work of the UN agencies, funds, and programmes:

q          Implement information and communication related activities of the unit.  Identification and synthesis of best practices and lessons learned directly linked to country policy goals.

q          Establish networks with UN agencies/units for the regular preparation and dissemination of the “UN Calendar and Documents of Interest”.  Preparation of other public information materials as required.

q          Training to UN staff on integration and coordination issues, in English and Tetum.

q          Establishing and maintaining other relevant information such as donor assistance to the UN per sector.  Maintain other databases as required.

QUALIFICATION AND PROFESSIONAL EXPERIENCE:

·         Bachelor Degree in Economics, Social Sciences, International Relations, Political Sciences or related field. Masters Degree would be an advantage, but not required.

§         At least 4 years of relevant experience in programmatic and administrative experience.  Knowledge about the UN and RC systems would be an advantage.

§         Experience in the usage of computers and office software packages (MS Word, Excel, etc). 

§         Fluent in English and good writing skills.  Fluency in the national languages an advantage.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is __March, 5^th 2010______________________

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.