UNDP, Human Resources Associate, Deadline September 4, 2009.

Vacancy Announcement

Position title: Human Resources Associate

Duty Station: Dili, Timor – Leste

Duration: 1 (one) Year, extendable

Expected Start date: August 2009

Type of Contract: Fixed Term Appointment

Level: GS-6

Organizational Unit: UNDP, Operations Unit

Entry Salary: US$ 10,638Gross/Annum

Entitlements/Benefits: Please obtain from Human Resources Unit

Organizational Context

Under the overall management and supervision of the Human Resources Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The HR Associate works in close collaboration with the operations, Programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

Duties and Responsibilities:

1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:

q Full compliance with UN rules, regulations, UNDP policies, procedures and strategies when dealing with records and reports; effective implementation of the internal control framework.

q Support to the CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor.

q Provision of information to the management and staff on strategies, rules and regulations.

q Provision of inputs to preparation of HR team results-oriented work plans

2. Provides HR services to Operations, Programme and Project personnel in the CO focusing on achievement of the following results:

q Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.

q Participate in the selection of candidates for secretarial, clerical and related categories positions less or equal to the current incumbents level.

q Assist in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of pre-recruitment formalities (Pension, Medical/Life Insurance, Medical clearance, Vendor profile, Induction question and other related documents), calculating salaries and related benefits, and preparing and dispatching letter of offers and appointments (Fixed Term, ALD and Service Contracts) and pay-slips upon staff members’ request.

q Assist in organizing and coordinating written and/or technical tests prior to the interview process.

q In coordination with the Finance unit, process request for direct payments for advertising of new positions.

q Ensure oversight of the HR recruitment process (i.e. verification of short-listed candidates including meeting minimum education and work experience qualifications, act as ex-officio in interview panels, etc.)

q Oversee the maintenance of vacancy announcements files and tracking status of vacancy announcements.

q Setting up vendor, performing the functions of Admin.HR, and Absence Processor in Atlas. Review and process personnel action in ATLAS for Fixed-Term, Temporary Appointment staff members and Service Contract holders. Timely follow up with Finance staff on Global payroll issues.

q Coordinate with the related units in the CO and selected internationally recruited candidates on travel arrangements, visa/residency matters, security clearance and shipment of personnel effects. Ensure timely payments are issued for travel entitlements.

q Input and tracking of all transactions related to recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.

q Facilitate and ensure enrollment under Pension, Health and Life Insurance for newly recruited staff on FT Temporary Appointment and Service Contract. Assist staff members with any queries regarding the above entities.

q Ensure Check-in and Check-out forms are completed and duly signed by all parties concerned for every staff member.

q Maintenance of the CO staffing table.

q Preparation of submissions to the Local Appointment Panel (LAP).

q Review the Service Contract submission to the CAP. Acts as CAP Secretary.

q Provision of information on benefits/entitlements to the International Staff.

q Provision of input to the rosters including e-rosters.

q Validation of cost-recovery charges in Atlas for HR services to UNDP projects.

q Coordinate with other Leave monitors in the CO to ensure that the annual leave balance for staff members is correctly reflected on the annual leave card and pay-slips.

3. Ensures conduct of UN-related surveys focusing on achievement of the following results:

q Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys.

q Participation in the work of LSSC.

4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

q Organization of trainings for the operations/ projects staff on HR issues.

q Synthesis of lessons learnt and best practices in HR.

q Sound contributions to knowledge networks and communities of practice.

5. Ensures proper HR administrative and support functions focusing on the achievement of the following results:

• Ensure timely delivery of quality and professional HR services to the CO and other clients.
• Take initiatives to propose improvements where deemed necessary through a consultative process.
• Provide general office support services; process, draft, edit and finalize for signature/approval a variety of correspondence and other communications; set up and maintain files/records; monitor deadlines under tasked to be performed
• Prepare written responses to queries concerning HR related matters.
• Perform other duties as required.

Required Qualifications:

• Completion of Secondary Education. University Degree in HR, Business, Public Administration or another related field would be desirable, but it is not a requirement.
• Minimum 5 to 6 years of progressively responsible HR experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) experience in handling of web based and management systems.
• Fluency in English. Working knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: personnel.tp@undp.org

The deadline for submitting applications is 4 September 2009.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

Ministry of Health, Health Partnership Management Advisor, Deadline September 21, 2009.

The Embassy of the United States of America, Program Management Assistant, Deadline September 7, 2009.

OXFAM, Deputy Country Director-Programs (Timor-Leste), Deadline August 31, 2009.

OXFAM

Deputy Country Director – Programs (Timor Leste)

Applications Close: 31 Aug 09

Fixed Term, Two Year Accompanied Appointment

The Deputy Country Director - Programs (DCD-P) will manage the joint Oxfam program in Timor-Leste. The DCD-P will ensure effective coordination and learning between thematic and district based teams and partners and provide leadership on capacity building strategies for communities, partners and Oxfam program staff. The DCD-P will directly input into program development strategies, provide strategic direction for the program and ensure high quality monitoring, evaluation, learning and reporting.

Experience in designing and leading high quality, integrated rural development programs and demonstrated experience in leading, coaching and mentoring a diverse team is required. Plus a relevant degree (Masters preferred) and proven success in coordinating and integrating thematic work and teams into one coherent program with impacts at multiple levels.

A competitive salary and benefits package will be offered based on the skills and experience of the successful candidate.

Please note that only applications submitted on our Application Form will be accepted.

To apply, find complete application information at www.oxfam.org.au, download the position description and application form below or contact:
Sean Bain via seanb@oxfam.org.au or +613 9289 9318

• Position Description
• Application Form

OXFAM, Deputy Country Director-Operations (Timor-Leste), Deadline August 31, 2009.

OXFAM

Deputy Country Director – Operations (Timor Leste)

Applications Close: 31 Aug 09

Fixed Term, Two Year Accompanied Appointment

The Deputy Country Director - Operations (DCD-O) is a senior management position, managing the four key areas of Oxfam’s operations in Timor-Leste; Finance, Administration, Logistics and Security. The position will provide leadership and management of all four of the operations functions and will ensure that effective capacity building takes place, both internally and with partners.

Experience in a senior management position is required; including a demonstrated ability to manage and mentor a diverse team across finance, logistics, information technology and administration.
An accredited accounting degree, CPA/CA or equivalent is essential, as is extensive experience in project accounting and demonstrated ability to contribute to strategic and operational planning.

A competitive salary and benefits package will be offered based on the skills and experience of the successful candidate.

Please note that only applications submitted on the Oxfam Application Form will be accepted.

To apply, find complete application information at www.oxfam.org.au, download the position description and application form below or contact:
Sean Bain via seanb@oxfam.org.au or +613 9289 9318

• Position Description
• Application Form

UNDP, Project Associate, Deadline September 24, 2009.

Vacancy Announcement

Project Title: Human Rights Capacity Building of the PDHJ Project

Position Title: Project Associate

Duty Station: Dili, Timor-Leste

Duration: 6 months, extendable based on performance evaluation

Expected start date: October 2009

Type of Contract: Service Contract

Level: SB-3/Quartile 3

Organization: UNDP, Governance Unit – PDHJ Project

Entry Salary: US$ 11,712 Gross/Annum

Entitlements/Benefits: Please obtain from UNDP, Human Resources Unit

A. Background:

In January 2007, PDHJ, UNDP and OHCHR established a 3 year project to support the institutional capacity building of the PDHJ in the area of human rights (2007-09). The project aims at assisting the PDHJ in developing and implementing programmes in accordance with its legal mandate. It is a comprehensive and medium-term capacity building effort, extending support to both substantive/technical and operational functions primarily of the human rights work of this institution.

The main objective of this project is to strengthen the human rights capacity of the PDHJ to ensure its effectiveness in developing and implementing programmes in accordance with its mandate for human rights.

To achieve this objective, the project will produce the following outputs:

Output 1: Human rights knowledge and skills of PDHJ staff strengthened;

Output 2: PDHJ’s capacity for public outreach and education strengthened

Output 3: PDHJ’s strategic networks with regional and international

human rights actors expanded and strengthened.

Based on the Annual Work Plans, the Project carries out a number of trainings, study tours, workshop and provides mentoring support to the PDHJ. The Project also provides financial support to the development of promotional materials for the PDHJ.

The Project Management is currently composed of an international Project Manager, one driver, one language assistant and the Project Associate.

Under the overall supervision of the Project Manager (PM), the Project Associate will be responsible for supporting the administrative, human resources and financial operations of the project.

B. Duties and Responsibilities:

Principal functions

1. Ensure strong overall administrative support for the implementation of the Project activities and for the compliance with UNDP internal rules

• Assist the PM with the day-to-day operational management relating to the project;
• Take the lead in organizing the administration and logistics for the implementation of trainings and other capacity development activities scheduled under the Project;
• Liaise with trainers, consultants and PDHJ staff and UNDP travel on all aspects of official travels related issues under the Project activities (including booking of ticket, preparation of requisition, completion of claim forms, organization of DSAs, amongst others);
• Monitor and manage, in coordination with the Procurement Unit, project inventory in a timely fashion;
• Provide strong support for the successful implementation of procurement process for consultants, services and assets from its initial step, so as to ensure strict compliance with relevant procurement process;
• Monitor and manage, in coordination with Travel and Security Unit, vehicle log, vehicle maintenance and preparation and approval of MOPs;
• Maintain the project filing system for project staff and consultants, donors, correspondence and other documents;
• Develop an archive of old files.
• Assist staff and advisers with administrative issues, including leave requests, DSA, field visits, check-in and check-out, salary payments, etc.
• Coordinate, based on approval of PM, all relevant purchases for the functioning of the PMU, including office stationary and equipment;
• Maintain a record book and filing system of all incoming and outgoing correspondence.
• Ensure the timely submission of Project’s documents to Country Office as well as the delivery of Project’s correspondence to donors, PDHJ staff and other identified stakeholders;
• Coordinate the submission of documents for translation and the identification and contracting of interpreters;
• Liaise with PDHJ Administration and Finance Direction on matters related to the implementation of the Project’s activities;
• Collect and prepare quotations for services as required;
• Support the entire process for the printing of relevant publications under the Project.

2. Provide invaluable support in the area of recruitment and Human Resources Management:

• Support the PM in recruitment activities by managing schedules and logistics for interviews;
• Liaise with UNDP Human Resources Unit and Procurement Unit to coordinate the timely issuance of new contracts, in compliance with UNDP regulations and within the allocated budget for each position;
• Prepare the submission of requests for contracts and contracts extension to UNDP Human Resources and ensure accurate documentation is maintained for each recruitment, including liaison with selected candidate when needed.
• In liaison with UNDP Human Resources Unit and Procurement Unit, manage project’s staff contracts (extensions and repatriations);
• Ensure that aspects related to leave and other staff entitlements are implemented as per contract conditions and UNDP internal regulations

3. Ensure strong support for the administration of budgets and implementation of finance processes in line with operational procedures

§ Assist with budget management as required.

• Arrange for salary payment of SSA-contracted staff and project staff on a monthly basis.
• Prepare requisitions for any other project expenses as required.
• Follow up on payment processes with all involved units of UNDP.Ensure timely reimbursement of staff and trainers’ travel and DSA upon arrival / repatriation.

• Maintain a record of project expenditures.
• Manage the submission, expenditure and reporting of petty cash and cash advances as per identified allocated budget;
• Prepare all documentation necessary for the submission of request for payments, including ensuring a file system at Project level;
• Assist the Project Manager with budget revisions, journals and financial reports and any other tasks as required;

C. Qualification and Professional Experience:

§ Secondary education. Certification in administration and finance desirable.

§ 5 years relevant experience in project operations management, finance and human resources management.

§ Strong computer skills, especially proficiency in Microsoft Word, Excel, and Outlook.

§ Good oral and written communication skills in English are essential.

§ Previous UN experience would be an asset.

§ Previous experience with ATLAS or other financial information management system would be an asset.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street

Dili, Timor-Leste

Fax : +670 3312408

e-mail : personnel.tp@undp.org

The deadline for submitting applications is 4 September 2009.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP, Human Development Center Manager, Deadline August 25, 2009.

Vacancy Announcement

Project Title: National Human Development Report
Position title: Human Development Center Manager
Duty Station: Dili, Timor – Leste
Duration: Six months with possible extension
Expected Start date: September 2009
Type of Contract: Service Contract
Level: SB-4
Organizational Unit: UNDP, Pro-Poor Policies Unit
Entry Salary: US$ 18,276 gross per annum
Entitlements/Benefits: Please obtain from the UNDP, Human Resources Unit

Background

Under the direct supervision of Rectorate of the UNTL and under guidance of UNDP Country Director the manager will be responsible to perform the following tasks:

Duties and Responsibilities:
• Ensure coordination with the local partners and other national authorities and institutions involved with the implementation of the activities;
• Take a lead in all activities dealing with Human Development concept Measurement;
• Provide guidance regarding all planning, organizational, managerial and technical aspects of the programme implementation;
• Ensure and guide the preparation of annual Work Plans, work Progress Reports, etc;
• Ensure the preparation of terms of reference, identification of candidates, and arrange for recruitment of consultant inputs required by the Centre, in close consultation with UNDP and UNTL;
• Acting in close coordination with UNTL and UNDP to ensure transparent and sound accountable financial management of the Programme;
• Take a leading role in local and regional/international networking development;
• Manage staffs of the Human Development Centre according to each Terms of Reference;
• Undertake day-to-day management of the Human Development Centre;
• Organize meetings, workshops and training sessions in relation to the Human Development concepts, its measurements and the production of the Human Development Reports;
• Assist the Director of the Human Development Centre in facilitating research and production of reports, including the Human Development Reports;
• Advocate the activities and the publications of the Human Development Centre within and outside Timor-Leste;
• Perform as a liaison officer between the UNTL and UNDP.

Expected outputs
The Manager is expected to ensure a sound management of the Human Development Centre in an effective and professional manner, to promote research and publications on Human Development in Timor-Leste.

Required Qualifications:
The Manager should have:
• Master’s degree in Social Science or related field.
• 3 years of relevant work experience.
• Experience in administrative work and managing an office.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc)
• Experience and familiarity with the NHDR is an asset.
• Fluency in Tetum and English.
• Knowledge of Portuguese or Bahasa Indonesian is an asset.
• Good interpersonal and cross-cultural communication skills.
• Ability to work in a team and have networking skills.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org

The deadline for submitting applications is 25 August 2009.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.