Job Vacancy
Position: Senior Finance Officer
Grade: E
Location: Dili
Reports: Country accountant
Date: Jan 2010
BACKGROUND:
Concern commenced work in East Timor in September 1999. Concern TL’s head office is situated in Dili but also operates in 2 field locations namely Los Palos in Lautem and Same in Manufahi.
REPORTING
With direct reporting to the country accountant, the SFO is responsible for carrying out partner audits in Dili and the field locations, responsible for the disbursements from the Dili cashbox and bank account, maintaining cash and bank books, preparing daily, weekly and monthly cash counts and bank reconciliations and assisting the country accountant in the preparation and completion of the monthly accounts.
SPECIFIC RESPONSIBILITIES:
Technical Responsibilities:
- To visit partner offices, carry out detailed audits (checking vouchers, supporting documentation and internal controls);
- To provide guidance and training, where necessary, to partners on finance issues;
- To submit audit visit reports, findings & recommendations, follow up on audit issues and maintain up to date audit files for each partner.
- To make disbursements and record transactions accurately in the Dili cash and bank books and float control sheets;
- To carry out daily, weekly and monthly cash counts;
- To prepare cheques for disbursements and perform monthly bank reconciliations;
- To perform bank functions such as withdrawals, lodgements, bank transfers and collecting statements;
- To ensure that prior to payments being made each payment voucher is accompanied by all relevant supporting documentation, includes accurate posting codes and proper authorisation has been received;
- Review the monthly cash and bank books received from the field locations ensuring payment vouchers are accompanied by all relevant supporting documentation, including accurate posting codes and proper authorisation, within strict deadlines,
- To prepare month end nominal ledger journals;
- To process and disburse pay packets to all staff including field staff;
- To ensure all taxation liabilities are deducted and paid on to the ETRS on a timely basis;
- To monitor international staff personal accounts;
- To maintain an organised and complete filing system for all finance files;
- To transfer money to field offices on time, ensuring all amounts requested have been approved by the programme coordinator and country director;
- To assist in the closing down of the field offices and the Dili office;
- Support area managers, component managers and other staff members by providing guidance regarding budget coding, the use of standard forms and explanation of Concern finance policies and procedures;
Administrative Responsibilities:
- Liaise with the partners on issues found as a result of audits carried out;
- Liaise on a monthly basis with Programme staff on cash requirement needs;
KEY WORKING RELATIONSHIPS:
External: Partners, banks, suppliers and other NGO’s;
Internal: Country accountant; area managers, Dili & field finance staff, country director, assistant country director – systems and programme staff.
QUALIFICATIONS
Education (Knowledge):
- A formal qualification in accounting or equivalent financial experience;
- At least two years experience in a similar role;
- Excellent written and verbal skills in English;
Experience:
- Good working knowledge of excel spreadsheets;
- Ability to work within a small close team within limited resources;
- Proven numeracy skills
- Ability to communicate clearly
- Work as a team member and work cooperatively.
- Ability to work well independently.
- Ability to work under pressure and meet deadlines
SKILL & ABILITIES;
Mandatory:
Operational Management
- Understands Concern systems and policies and applies them effectively
- Effectively utilizes resources
Program Management
- Understands program needs
- Effectively oversees and monitoring and evaluation of programs
Managing Human Resources
- Work within a team environment
Problem Solving
· Ability to solve basic problems
Judgment
- Identifies issues, problems and opportunities
Decisiveness
- Identifies problems early and informs line manager
Results Driven
- Ensures goals, objectives and deadlines are met
Role Model
- Builds effect work practices through role model
Organization Knowledge/Sensitivity
- Is committed to the mission of Concern
- Is respectful both within the organization and with external interactions
Self-Management
- Adapts and learns
- Ability to accept constructive criticism
- Accept instruction from superiors
Clarity of Communication
- Communicates in ways that are easily understood
- Is effective in both oral and written communication
- Effectively communicates across departments
Interpersonal Skills
- An ability to work with all grades of staff
Builds Trust
- Lives up to commitments
- Shows consistency between words and actions
- Consistently works toward the aims of the organization
Application process
To apply for those positions, send a cover letter, current CV and professional references by email to timorleste.hr@concern.net or delivery by hand at Rua Gov. Laserda da Maia, Vila-Verde or Concern Office Lautem and Manufahi,
DEADLINE: 5th FEBRUARY 2010
Only short-listed candidates will be contacted for interview.
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