Ita Nia Rai, Finance Assistant, Deadline April 21, 2010.

VACANCY ANNOUNCEMENT

Strengthening Property Rights in Timor-Leste

JOB TITLE:   FINANCE ASSISTANT

REPORT TO: FINANCE COORDINATOR

JOB SUMMARY:                     

The post will be responsible for processing all types of financial transactions including Data Entry, Payments & banking, using accounting package and assisting the Finance Coordinator in all areas of financial accounting and financial control.

MAIN RESPONSIBILITIES AND TASKS:

1. Assisting in the closing of monthly accounts and preparing financial statements for submission to the Headquarters.
2. Reconciling and reviewing suspense accounts and ensuring that proper clearance procedures have been followed.
3. Reviewing various accounting transactions, e. g., payroll, final payments, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, administrative instructions and practices;
4. Assisting in the processing of payments to Suppliers/Subcontractors and vendors for goods and services;
5. Reconciling bank statements for all funds in foreign and local currencies; Serving as Approving Officer for disbursements up to an authorized level; Providing guidance and training to colleagues as required;
6. Keeping up-to-date on documents/reports/guidelines/Audit Files in an appropriate manner.
7. Performing Inventory and Property Purchase Report monthly reconciliation
8. And performing other duties requested by the Finance Coordinator.

Competencies:

• Professionalism - Thorough knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices.
• Planning and Organizing – Very effective organizational skills and ability to establish priorities and to plan, co-ordinate and monitor own work plan and that of more junior staff.
• Ability to work under pressure and cope with deadlines Commitment to continuous learning – Initiative and willingness to learn new skills.
• Teamwork – Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Communication – Good written and spoken communications skills; ability to write in a clear and concise manner and to provide detailed explanations orally.
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.

QUALIFICATIONS: (MINIMUM REQUIREMENTS)      

EDUCATION:                        College degree in accounting, finance or similar field is (relevant experience and another university degree may substitute for the degrees mentioned).

WORK EXPERIENCE:         Minimum of 3 years experience in an equivalent position. Experience with accounting software is preferred but not required. Experience working in a similar position for an NGO or an international organization is preferred. Must have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

SKILLS:                                 Working knowledge of English, both written and spoke. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

CONDITIONS:

The position will require some travel within Timor-Leste.

Please submit your application letter and CV by email or hand delivery to INR office in Balide/Bebora. In the subject line, refer to the job title of the position. Application and CV must be sent to DCabral@sprtl.tl or MAlves@sprtl.tl  (+670 730 4330/+670 731 2498) no later than 21^st , 2010 at 17:00 pm.  Only selected candidates will be contacted for an interview.

Ita Nia Rai is an equal opportunity employer.  Women are strongly encouraged to apply.