Wednesday, January 20, 2010

UNDP, Administration and Finance Assistant, Deadline February 03, 2010.

Vacancy Announcement                                           

Project Title: Local Governance Support Programme (LGSP)
Post title: Administration and Finance Assistant  
Duty station: Dili, Timor – Leste
Duration: 1 year (with possible extension)
Expected start date: February 2010
Type of Contract: Service Contract
SC Level: SB-3
Organizational Unit: UNDP/UNCDF. Governance Unit
Entitles/Benefits: Please obtain from the UNDP Human Resources Unit


The Local Governance Support Programme (LGSP) is a joint UNDP-UNCDF endeavor, building upon the achievements of two previous projects in the area of decentralization and local governance. LGSP has the primary objective of supporting the establishment of a fully-fledged and effective local government system in Timor-Leste, and will do so by:

(I)                 Providing policy-relevant lessons from pilot activities;
(II)              Assisting the Government in formulating a comprehensive legal and regulatory framework for local government; and
(III)            Supporting implementation of local government reforms.

Through achieving its primary objective, LGSP will thus contribute towards improving infrastructure and service delivery, thus fostering democratic governance and reducing poverty in Timor-Leste. The Project commenced in early 2007 and will operate until 2011.

UNDP and UNCDF are implementing the LGSP in close coordination and cooperation with the Ministry of State Administration and Territorial Management (MSATM). The Project Management Unit (PMU) is housed in National Directorate for Local Development and Territorial Management (DNDLOT) in MSATM. Through this advertisement, UNDP now would like to recruit Administration and Finance Assistant  .

Scope of Work/Summary of Functions

Under the supervision of the Project Manager, the Administration and Finance Assistant will carry out administrative and financial functions in the following areas:

  • Exchange of official correspondence related to project activities.
  • Prepare documentation for discussions and briefing sessions. 
  • Maintain office filling system, prepare minutes of the meetings.
  • Assist in developing project budget and prepare necessary documentation to activate revised budget and on regular monitoring of implementation progress and financial disbursement.
  • Provide monthly/quarterly financial report on project budget.
  • Prepare advance payment request/other payment requests.
  • Regularly monitor the financial transactions to maintain project financial account in order.
  • Manage petty cash for office management as required in line with UNDP’s processes.  
  • Work on ATLAS system to raise requisition, voucher payment and travel authorization.
  • Process salary payments and travel settlements.
  • Maintain receipts of payments.
  • Assist procurement for goods and services and personnel matters.
  • Liaise with CO (Country Director’s Office, Deputy Country Director for Operations, Human Resources, Finance, Procurement, Travel, and UN CAO, MOVCON and other offices in relation to all project documentation and requests;
  • Perform other financial and administrative tasks as required by Project Manager. 

Place of Assignment, Supervision and reporting

The Administration and Finance Assistant shall be based in the LGSP Office in MSATO. S/he will be under the supervision of, and report to the Project Manager.

Qualification and Experiences

1.      Secondary education;
2.      5 to 7 years of relevant office work experience;
3.      Obtain formal training in the functional area
4.      Experience in the usage of computers and office software packages and advanced knowledge of spreadsheets;
5.      Good oral and written communication skills in English is essential;
6.      Knowledge of Portuguese is an asset;
7.      Experience working for UN agencies;
8.      Honest and trustworthy;
9.      Excellent interpersonal skills;
10.  Ability to handle effectively multiple tasks without comprising quality, team spirit and positive working relationship;
11.  Able to work in multi-cultural environment;
12.  Able to innovate and work under pressure.

Please submit your application, clearly indicating the position you are applying for, Curriculum Vitae and other relevant supporting documents to the following address:

Human Resources Unit
UNDP, Building 11,
UN House, Caicoli Street
Dili, Timor Leste

The deadline for submitting applications is 3 February 2010.

Only short-listed candidates will be notified. Women candidates are strongly encourage to apply for this post.