Wednesday, January 13, 2010

Health Alliance International (HAI) - Timor-Leste, Monitoring and Evaluation Manager, Deadline January 15, 2010.

Monitoring and Evaluation Manager

Health Alliance International (HAI)
- Timor-Leste
Reports to:
 Country Director, Timor-Leste

Location: Approximately 50% Dili, 50% field, Timor-Leste
Job summary

Overall responsibility for the Monitoring and Evaluation (M&E) of HAI’s maternal/newborn care and child spacing program activities in collaboration with Ministry of Health (MoH) of Timor-Leste.  A large portion of the position is focused on effective program monitoring with regards to capacity-building and improving regional/district-level health outcomes. The M&E Manager will support the capacity of HAI staff and MOH staff at regional, district and health facility levels to utilize routine data for program monitoring, planning and management.

Job Responsibilities

Overall:    Improve collection, analysis, and feedback of MOH health service utilization data for the six districts in which HAI is active in Timor-Leste.  Provide technical assistance, as requested, to Ministry of Health officials and other appropriate agencies in data collection and use.  Manage HAI’s Timor-Leste HAI data management staff and systems.

Technical support of program monitoring and evaluation:

  • Devise a monitoring and evaluation plan for HAI TL program activities.
  • Undertake an M&E needs assessment for family planning and maternal/newborn care activities through a mapping exercise in the six program districts, describing the current MOH paper-based and electronic health information data flow systems from the health facility to national levels.  During assessment, detail periodicity, content and responsible parties/roles at all levels.
  • As requested by the MOH, assist with the development, piloting and eventual introduction of revised health forms/registries for the Family Planning and Maternal and Newborn care activities program.
  • Improve the capacity of HAI and district MOH staff to produce tables, graphs, and reports from the health service data; and improve the capacity of HAI and district MOH staff to analyze data and effectively use data to focus health promotion activities.
  • Liaise with appropriate counterparts in MoH, Statistics Department and other partners to maximize and strengthen HAI support. 
  • Devise a simple evaluation mechanism and forms for tracking HAI staff activities/training/supervision, and communicate the results of these findings to improve program effectiveness.
  • Support the planning, development, and implementation of training in Operations Research for HAI staff and partners in collaboration with University of Washington faculty.

Management & Administration:
  • Supervise and support the HAI Timor-Leste data management team.
  • Maintain close and productive collaboration among programmatic and administrative leadership of HAI Timor-Leste to maximize the capacity of the organization to achieve its goals. 
  • Work with program staff and headquarters in the design of new proposals.
  • Coordinate and supervise survey teams within program districts.
  • Supervise and support UW graduate students conducting qualitative or quantitative research in Timor-Leste.
  • Manage our contracts with HealthNet, a local Timorese NGO ensuring compliance and problem-shooting as necessary.


  • Help with the submission of regular reports to funders and stakeholders as required.
  • Report monthly and as needed to Country Director regarding M&E and research progress, administrative issues, budget, etc.
  • Respond to MOH and donor requests for reports on activities and program progress
  • Produce monthly, quarterly and annual reports on key indicators, broken down by site for monitoring, evaluation and analysis.
  • Oversee collection, reporting, and timely submission of routine data required by donors and MOH partners.  Prepare project performance monitoring plans, including refinement of program indicators and identification of data sources.
  • Contribute to annual work plans, quarterly and annual reports and other related reporting documents.



  • Masters in Public Health (MPH) or related post graduate public health training.
  • Minimum of 2 years experience in monitoring and evaluation of health programs, preferably related to family planning or maternal and child health in a resource poor setting.  Excellent knowledge of public health systems, primary health care including maternal/newborn care, family planning, and strengthening of health systems.
  • Willingness to undergo frequent travel throughout Timor-Leste to district sites and various meetings, up to 50% of work time.
  • Excellent command of general Microsoft programs including Excel, Access, PowerPoint and Word.
  • Functional ability in at least one statistical package (e.g., SPSS, SAS, Stata, and Epi Info).
  • Maturity with good interpersonal skills and the ability to work under deadlines.
  • Demonstrated expertise in both quantitative and qualitative research methods; firm command of M&E issues with respect to improvements in service delivery.
  • Demonstrated effectiveness in capacity building and mentorship, especially in cross-cultural environments.
  • Strong writing and organizational skills for monitoring and reporting on program and study results.
  • Fluency in English (written and spoken), and willingness to learn a local language.


  • Ability to speak Tetum, Indonesian or Portuguese.
  • Experience working within MOHs or in close coordination with the public sector.
  • Experience of workin in Timor-Leste.
  • Health-related NGO work experience.
  • Experience in conducting surveys and analyzing survey data.

To Apply

To apply, please send a CV and cover letter to with the position title in the subject line.  Closing date is January 15, 2010.