Monday, November 30, 2009

UNDP, Monitoring And Evaluation Specialist (Re-Advertised), Deadline December 13, 2009.


United Nations Development Programme (UNDP)
Location :
Dili, Timor-Leste
Application Deadline :13-Dec-09
Additional Category: Democratic Governance
Type of Contract : FTA International P3
Languages Required :  English   Portuguese
Duration of Contract: One year extendable


The Justice System Programme (JSP) in Timor-Leste is a comprehensive capacity development initiative for the judiciary, implemented by UNDP under the guidance of the national Council of Coordination (CoC) for the justice sector, consisting of the Chief Justice, Prosecutor-General and Minister of Justice (MoJ).  The JSP provides support to the CoC and respective judiciary institutions, including the Courts, Prosecution, the MoJ and its subsidiary institutions (Legal Training Center, Prison Service, Public Defender’s Office, Notary).  The JSP is being implemented between 2009-2013, with financial and in-kind contributions coming from eight donor governments/organizations.

The overall goal of the programme is to develop the capacity of national justice institutions and actors and promote access to justice.

The JSP is implemented by a Chief Executive Office, headed by the Chief Executive Officer (CEO) who is supported by a Senior Justice Advisor and an Operations Manager.  The Programme operates five  Programme Support Units (PSUs):

  • Capacity Development
  • Decentralization of Justice
  • Access to Justice
  • Prosecution Support
  • Corrections Support


Under the guidance of the CEO and the Senior Justice Advisor, the Monitoring and Evaluation (M&E) Specialist will work in the MoJ as a counterpart to the General Director.  S/he will be responsible for daily advice and support to establish and implement an M&E system for the Justice Sector, in order for decision makers to measure responsiveness of justice institutions to the needs and requirements of right holders, and make policy decisions accordingly.  Concurrently, the M&E Specialist will advise on the creation and development of a Statistics and Analysis Unit within the MoJ.

Duties and Responsibilities

The M&E Specialist directly assists in the development of the overall M&E framework for the Justice Sector, with a focus on achievement of the following results:
  • Develop an M&E strategy in collaboration with national institution counterparts and based on the Justice Sector Strategic Plan;
  • Present to the Minister of Justice the overall strategy for M&E;
  • Develop M&E guidelines to ensure quality assurance functions related to programmatic activities and policies;
  • Design a framework for the physical process of monitoring project activities;
  • Promote results-based approach to M&E, emphasizing results and impact;
  • Prepare calendar of M&E and reporting activities.

Supports the creation of the Statistics and Analysis Unit at MoJ level with a focus on achievement of the following activities and results:
  • In collaboration with the MoJ, establish a Statistics and Analysis Unit;
  • Advise on recruitment of staff, including development of terms of reference;
  • Support the development of standard operating procedures, systems and processes for the functioning of the unit;
  • Support the development of unit workplans;
  • Provide in the job capacity-building to relevant actors, build comprehensive training plans and present tailor-made training on specific subjects;
  • Implement a programme to develop the skills of Timorese government staff in statistics and analysis;
  • Support the monitoring of the unit.

Establishes data collection and analysis systems, with a focus on achievement of the following results:
  • Advise directly the National Director for Legal Consultancy and Legislation, on developing and implementing the Department of Statistic, establishing data collection, indicators and building analysis systems, procedures, timetables and protocols;
  • Develop indicators by which performance can be measured, in line with the Justice Strategic Plan in order to measure the responsiveness of the justice institutions;
  • Work with the institutions to determine information needs;
  • Identify sources of data and collection methods for regular data collection from institutions at the national and district level;
  • Coordinate with the institutions to enable collection and organization of information/data relevant to its services;
  • Implement and coordinate M&E activities and identify where adaptations might be needed;
  • Develop methods of analysis;
  • Compile information from the national institutions;
  • Establish regular and periodic reviews of implementation performance and strategies;
  • Establish meetings and consultations with stakeholders and technical working groups;
  • Conduct analysis and organization of data in order to identify trends and provide a basis for decisions on policy making, good governance and accountability.

Monitors, assesses and reports on progress with a focus on achievement of the following results:
  • Cover the needs to monitor and evaluate the practical implementation of the Strategic Plan for the Justice Sector, based on the proposed indicators. He/She might be requested to be part of the Planning Secretariat, or any other group working on the monitoring of the Strategic Plan for the Justice Sector;
  • Assist the MoJ to revise ongoing work plans in light of information yielded by the monitoring of performance of different directorates and changes in national priorities;
  • Consult with all relevant actors and prepare consolidated progress reports for management and policy making, with a focus on identification of problems and causes of potential bottlenecks in implementation of activities, including at the district level;
  • Ensure that monitoring results are discussed in the appropriate forum and in a timely fashion in terms of implications for future action;
  • Revise M&E framework where necessary and provide specific recommendations to address problems and improve the implementation of the Justice Sector activities and actions;
  • Report M&E results, suggest and coordinate corrective measures for improvements at all levels.

Impact of Results

The key results have an impact on the overall efficiency and effectiveness of the Justice Sector related activities in the following areas:

  • Programme and activities quality;
  • Performance management and capacity development;
  • Resource management;
  • Information management;
  • Policy making


Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.
Functional Competencies:

Monitoring and Evaluation:

  • Demonstrated knowledge of judicial institutions in civil law countries;
  • Able to manage and implement M&E strategy, implement new systems and affect staff behavioral/attitudinal change;
  • Able to build national capacity and conduct training in M&E methodology;
  • Able to perform data collection and analysis;
  • Able to perform Statistical Analysis (software: SPSS, GIS/ARC-VIEW, ENTERPRISE GUIDE, ACCESS, EXCEL, among others);
  • Able to conduct performance evaluation and write reports on results.
Management and Leadership
  • Able to strengthen national institutions and build local capacities for self-management;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Demonstrates openness to change and ability to manage complexities;
  • Leads teams effectively and shows mentoring as well as conflict resolution skills;
  • Responds positively to feedback.

Required Skills and Experience

  • Master’s Degree or equivalent in Sociology, Quantitative and Qualitative Statistical Analysis, Development, Business Administration, or related field.

  • 5 years of relevant experience at the national or international level in:
  • M&E methods and approaches (quantitative, qualitative and participatory methodology), including experience working with programs related to justice and/or legal processes;
  • Planning, design and implementation of M&E systems and indicators;
  • Training in M&E development and implementation and/or facilitating learning oriented-analysis sessions of M&E data with multiple stakeholders;
  • Data collection, information analysis and report writing;
  • Experience in a developing country an asset;
  • Work experience with UNDP is an asset

Language Requirements:
  • Fluency in English and Portuguese. Tetum or Bahasa Indonesia language skills are an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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