World Vision International - Bobonaro Area Program, 3 Positions, Deadline October 09, 2009.

World Vision International – Timor Leste

Bobonaro Area Program, Maliana

JOB VACANCY ANNOUNCEMENT

World Vision Timor Leste (WVTL), a non-profit Christian Humanitarian Organisation, committed to working with the poor and vulnerable, is seeking qualified national staff to fill the following vacant positions in Maliana:

1. Bobonaro Area Associate Manager

2. Monitoring & Evaluation (M&E) Coordinator

3. Finance & Administration Coordinator

Applicants should submit an application letter, CV and other documents to:

World Vision Timor Leste (National Office)

Human Resources Department

Rua Jacinto de Candido/Rua D Fernando

Caicoli, Dili or Branch Office in Maliana, Baucau & Aileu

P.O. Box 43, Dili. Timor Leste

Applications are due on 9 October 2009 at 5:00 pm

1. BOBONARO AREA ASSOCIATE MANAGER

Purpose of the Position

The Bobonaro Area Program focuses on Agriculture and Livelihoods, Nutrition, Early Childhood Education and Road Improvement projects.

The Associate Manager will be responsible for supporting the Manager to develop, implement and evaluate the Bobonaro Area Program’s operating plan and strategy by:

· Providing leadership to WVTL staff

· Managing projects according to World Vision International standards and best practice

· Contributing to organisational and staff capacity development

· Representing WVTL in internal and external forums.

Major Responsibilities

Leadership:

· Effectively represent and model World Vision’s mission, vision and core values through good relationships with internal and external stakeholders.

· Assist the Manager in providing overall leadership for the Program in accordance with relevant World Vision strategies, policies, and frameworks. This will include developing, monitoring and evaluating programs, work plans and budgets.

· Ensure that program and project approaches are consistent with a community empowerment approach.

· Ensure gender balance, Christian commitment and child protection are integrated into planning and the implementation of projects.

Management:

· Assist in managing project, administration and finance teams.

· Prepare and submit to the Manager an annual plan of action, annual budget, and revised mid-year plan.

· Collaborate with others to source funding and prepare proposals.

· Ensure high standards of stewardship and accountability for all resources. Manage and monitor funding commitments, spending against budgets and financial reporting.

· Work with staff to develop monitoring and evaluation systems.

· Review all project reports for donors, ensuring high quality and timeliness of meeting donor requirements.

Improving Program Quality:

· Support the Manager to build a team of highly committed and competent staff.

· Take responsibility for own learning and development.

· Implement the Performance Development Management system.

· Create a learning environment.

Partner Relations:

· Coordinate and network within and outside WV to secure necessary technical, human and financial resources to support program implementation. This includes actively seeking partnerships with government officials, local NGOs, international NGOs and other donor agencies.

· Represent WVTL at NGO, inter-agency and government meetings.

· Regularly visit project/communities.

Knowledge, Skills, Abilities:
Education	University degree in a relevant field (eg. agriculture, health, education or development)	Preferred
Knowledge & Skills	Good interpersonal and communication skills and a demonstrated ability to build and maintain collaborative relationships	Required
	Competence in spoken and written English communication	Required
	Literacy in Microsoft Word and Excel	Required
	Understanding of the humanitarian industry	Preferred
	The ability to think strategically and solve problems	Preferred
Experience	Demonstrated experience in project and program design, implementation, monitoring, evaluation and report writing	Required
	Experience managing and building the capacity of staff	Required
	Previous experience in community organising and networking	Preferred

2. MONITORING & EVALUATION COORDINATOR

Purpose of the Position

The M&E Coordinator works within the Bobonaro Area Program office to ensure that WVTL’s Area Program is achieving the outcomes expected by WVTL and its stakeholders. To achieve this, the Bobonaro M&E Coordinator will work closely with WVTL’s M&E Coordinators in Aileu and Baucau as well as the DM&E Manager in Dili.

The M&E Coordinator will work with the Agriculture, Nutrition, Early Childhood Education and Road Improvement project teams.

Major Responsibilities

PLANNING

· Develop and revise performance indicators for all projects in the Bobonaro Area Program.

· Develop monitoring and evaluation plans, systems, procedures and tools for project staff to monitor and record project progress.

· Lead the utilization of monitoring and evaluation information for reflection and re-design of projects.

IMPLEMENTATION

· Manage baseline survey processes and project evaluations in consultation with Project Coordinators and Facilitators.

· Ensure regular data collection for monitoring purpose is in place according to M&E plans and each project is supported with appropriate data collection forms.

REPORTING & COMMUNICATIONS

· Support the reporting process to ensure it is on time and meets World Vision standards.

· Take and store photographs of project activities and achievements.

· Based on project reports, prepare project information and media articles as required.

STAFF CAPACITY DEVELOPMENT & COLLABORATION

· Work collaboratively with Project Coordinators and Facilitators to share M&E knowledge and to continuously improve M&E processes and outcomes.

· Collaborate with DM&E and Communications staff in other WVTL offices.

· Undertake other tasks requested by the Area Manager.

Knowledge, Skills, Abilities:
Education	University degree in relevant field (eg. mathematics, statistics, agriculture, or development).	Essential
Knowledge & Skills	Competence in written and spoken English.	Essential
	Strong analytical and data interpretation skills.	Essential
	Computer literacy, including statistical and database computer programs such as SPSS, EPI Info and MS Access.	Desirable
Experience	Research and administrative experience.	Preferred
	Demonstrated ability to work in and contribute to a team.	Preferred

3. FINANCE & ADMINISTRATION COORDINATOR

Purpose of the Position

The Finance and Administration Coordinator will support the Area Manager and Associate Manager in managing the office’s finance, administration and logistics staff. The Finance and Administration Coordinator will be responsible for the: preparation of financial accounting, and implementation of internal control, finance policies, guidelines and procedures; and coordination of administrative and logistical activities. The Coordinator will work closely with WVTL’s Finance and General Services Departments located in Dili.

Major Responsibilities

Finance

· Process and coordinate all banking related matters assigned and authorized by the Manager.

· Verify all Cash Disbursement Vouchers, Deposit Vouchers, General Journal Vouchers and Petty Cash Vouchers to be accurate and complete.

· Review and authorize petty cash and bank reconciliation.

· Review and authorize all payments prepared by the Finance Administrator.

· Coordinate cash levels needed for efficient operations and communicate needs on a monthly basis to the Finance Department.

· Review financial reports and monitor budgets focusing on the administrative and procurement areas of those budgets.

· Monitor staff advances to ensure timely settlement.

Administration & Logistics

· Implement and manage administrative systems for efficient office functioning.

· Manage office support services, local transportation, purchases, building services, and communications (eg. satellite phones/radios).

· Manage buildings, utilities and other assets and the servicing and maintenance of these.

· Oversee security procedures.

· Collaborate with the IT Department to address computer issues.

Procurements Management

· Implement and manage procurement systems for efficient office functioning.

· Negotiate agreements and purchase orders within budget.

· Monitor the application of purchasing policies and procedures.

Staff Capacity Development

· Build a team of highly committed and competent staff.

· Provide strategic direction and support to staff, including identifying problems and solutions.

· Implement the Performance Development Management system.

Knowledge, Skills, Abilities:
Education	Formal training in finance, accounting and/or administration.	Essential
Knowledge & Skills	Computer literate in Excel and Word.	Essential
	Good communication skills (both written and oral) English	Essential
	Commitment to meet deadlines	Essential
	Leadership and strong analytical and problem solving skills	Preferred
Experience	Prior working experience in a related role, including accounting and/or finance.	Essential
	Demonstrated knowledge of general office procedures.	Essential

For more information and detailed position descriptions, please call (670) 331 2834.

Applicants should submit an application letter, CV and other documents to: HR Department, World Vision Timor Leste (National Office), Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or Branch Office in Maliana, Baucau & Aileu or P.O. Box 43, Dili, Timor Leste.

Only short listed candidates will be notified and applications will not be returned.

World Vision Timor Leste is committed to the principles of workplace diversity.

Women are encouraged to apply.

Closing date is 9 October 2009 at 5:00 pm