World Vision, 5 Positions, Deadline October 02, 2009.

World Vision International – Timor Leste

National Office, Dili

JOB VACANCY ANNOUNCEMENT

World Vision Timor Leste, a non-profit Christian Humanitarian Organisation, committed to working with the poor and vulnerable, is seeking qualified national staff to fill the following vacant positions in Dili:

World Vision Timor Leste adalah organisasi Kristen kemanuasiaan yang bekerja dengan orang-orang miskin dan melarat, saat ini mencari Warga Negara Nasional yang berkualitas untuk mengisi posisi-posisi yang kosong berikut ini yang berpusat di Dili:

1. Program Associate Manager

2. General Services Associate Manager

3. Staff Capacity Building Coordinator

4. Security Coordinator

5. Logistics Assistant

Applicants should submit an application letter, CV and other documents to:

Para pelamar silakan menyerahkan surat lamaran, CV dan dokumen lainya ke alamat ini:

World Vision Timor Leste

Human Resources Department

Rua Jacinto de Candido/Rua D Fernando

Caicoli, Dili

or

P.O. Box 43, Dili. Timor Leste

Applications are due on 2 October 2009 at 5:00 pm

Applikasi akan ditutup pada tanggal 30 September 2009 pada jam 5 Sore

1. PROGRAM ASSSOCIATE MANAGER

Purpose of the Position

The Program Associate Manager will support the Program Manager to acquire new resources and mobilise existing resources in order to achieve set strategic directions. This will include:

· Overseeing program/project design, monitoring, and evaluation

· Taking the lead in coordinating donor relations

· Identifying and matching the needs of programs/projects to different donor strategies and potential funding sources

· Writing and supporting others to write proposals/concept papers

· Coordinating the mobilisation of resources entrusted to WVTL in order to ensure the effectiveness and efficiency of resource utilisation.

Major Responsibilities

Leadership & Management:

· Provide leadership in WVTL’s strategic planning processes

· Assist develop the strategy for resource diversification of WVTL

· Ensure project deliverables align to WVI policies, standards and donor requirements

· Identify potential donors

· Regularly visit projects in order to keep up to date with the situation in the field

· Ensure project reports are submitted to donors in a timely manner

Donor Relations:

· Identify and create networking opportunities with embassies, NGOs and INGOs within Timor-Leste

· Work with support offices and other donors to identify opportunities for acquiring grants/private funds

Proposal development:

· Work with the DME Team to ensure that all program/project designs at the proposal stage are LEAP (Learning through Evaluation with Accountability and Planning) compliant

· Co-lead or coordinate the development, review and research of possible proposals

· Work with the National Director and Area Managers to lobby donors and influence their resource allocation

Knowledge, Skills, Abilities:
Education	University Degree in Development or related studies	Required
	Training in program/project design, monitoring and/or evaluation	Required
Knowledge	Competence in written English communication	Required
	Excellent presentation and facilitation skills	Required
	Effective proposal and report writing skills	Required
	Literacy in computer Microsoft Word and Excel	Preferred
Experience	Minimum 2 years of appropriate professional experience in resource acquisition (proposal writing); development programs; and Design, Monitoring and Evaluation	Required
	Working experience with NGO or INGO	Preferred
	Demonstrated ability to work effectively under high pressure	Required

2. GENERAL SERVICES ASSOCIATE MANAGER

Purpose of the Position

The General Services Department ensures that all WVTL staff in the national and district offices have access to quality services that support them in their work to achieve WVTL goals. The General Services Associate Manager is responsible for supporting the General Services Manager in managing the daily operations of the Administration, Logistics, and Information Technology Units.

Major Responsibilities

Logistics:

· Develop and update all policies related to logistics

· Meet with Government Officials

· Transport – ensure WVTL’s transport system effectively supports the movement of people, infrastructure and documents; manage vehicle purchase and maintenance; and oversee regular DHL and mail services

· Warehouse - supervise the management of warehouse operations

· Coordinate the Call Forward documentation for all WVTL programs/projects, including the coordination of documentation submission for other tax exemptions

· Assist with the freight reimbursement process, ensuring that all payments are within grant-specific time periods and guideline requirements and that an auditable tracking system is in place

Administration:

· Maintenance and Cleaning - supervise staff, develop policies and guidelines and negotiate contracts to provide efficient communication services, power, water supply and photocopiers, as well as building maintenance, gardening services and vehicles maintenance

· Asset Management and Procurement - maintain stewardship by making the best use of resources; review monthly financial reporting; ensure that purchasing procedures are followed; control the inventory of office supplies, kitchen and bathroom supplies; ensure that the major list of asset listing for vehicles, bikes, radio, telephones are accurate and up to date

· Reception - supervise reception staff

Information Technology:

· Supervise the IT Manager and IT staff

· Provide strategic support for the development and implementation of the IT strategy, plans, projects, policies, standards and guidelines

Staff Capacity Development:

· Develop the capacity of local staff to manage and implement quality projects on a timely basis

Knowledge, Skills, Abilities:
Education	Formal training in Business Management or related field	Essential
Knowledge & Skills	Good written and oral communication skills in English, Portuguese and Tetun	Essential
	Ability to operate computer and other office equipment, including internet, Microsoft Office and databases	Required
	Know and understand government procedure	Desirable
	Be able to handle multiple tasks under pressure	Required
Experience	At least two years experience in office management	Required

3. STAFF CAPACITY BUILDING COORDINATOR

Purpose of the Position

Under the supervision of the HR Manager, ensure HR standards and organizational culture is consistent with WV standards by:

• Assisting to develop the WVTL Staff Capacity Building Strategy
• Supporting Managers to find training solutions
• Facilitating core training
• Overseeing and coaching supervisors/employees through the Performance Development Management (PDM) system
• Developing and implementing the provision of Human Resource Services in the area of staff care

Major Responsibilities

Identify Training Solutions:

· Liaise with other NGOs, INGOs, Government Departments and training organisations that could provide formal/informal training

· Discuss training needs and solutions with Managers and Coordinators on a quarterly basis, including during field trips

· Ensure individual training needs identified in PDM are addressed

· Coordinate all training events

· Monitor the quality and outcomes of learning

Facilitate Core Training:

· Facilitate core training events such as staff orientation, WV’s Core Values, WV’s Mission and Vision, Child Protection and training on other WVTL Policies

Performance Management:

· Ensure that policies, systems and structures for rewards and remuneration retain and attract talented staff

· Provide training and ongoing coaching to employees and supervisors/managers about PDM

· Ensure all staff have a Position Description and PDM plan in place, participate in appraisal meetings, and receive an end of year assessment

· Review the PDM process and provide recommendations on continuous improvement

Staff Well Being:

Work collaboratively with the Christian Commitments Coordinator to-

· Develop and implement the provision of HR services in the area of staff care by promoting a work environment that supports health, well being, personal safety and work-life balance

· Coordinate and develop policies related to staff well-being and occupational health and safety, and promote implementation throughout WVTL

· Coordinate/provide wellness and OHS training

Knowledge, Skills, Abilities:
Education	University degree in HR management or related field	Required
Knowledge & Skills	Good written and oral skills in English language	Required
	Literacy in Microsoft Word and Excel	Required
	Strong organizational and management skills	Required
	Understanding of the humanitarian industry	Preferred
	Strong interpersonal and problem solving skills, including the ability to show initiative and creativity	Preferred
Experience	At least 3-5 years human resource management experience	Required
	Experience managing and building the capacity of staff, including strong representation, facilitation and negotiation skills	Required

4. SECURITY COORDINATOR

Purpose of the Position

To support the Security Manager in ensuring effective Security Management for World Vision Timor Leste’s Programs. Security Management must be both appropriate and address the national context.

Mendukung/membantu Manajer Keamanan dalam memastikan Manajemen keamanan yang efektif untuk program World Vision Timor Leste. Manajemen keamanan harus tepat dan jelas menurut konteks nasional

Major Responsibilities

Conduct Risk Assessments and Risk Management measures for all WVTL District Offices/sites in Timor-Leste:

Memimpin penilaian resiko dan langkah-langkah risiko manajemen kepada seluruh karyawan WVTL dikantor distrik in Timor Leste:

· Monitor the Security situation in Timor-Leste

· Memonitor situasi keamanan di Timor Leste

· Conduct periodic field visits to all District sites to complete/review Security Risk Assessments for all WVTL District sites

· Mengadakan kunjungan berkala pada seluruh distrik untuk melengkapi/meninjau penilaian risiko keamanan terhadap seluruh distrik

· Review/Develop Security Plans/Procedures for all WVTL District sites

· Meninjau/mengembangkan rencana-rencana keamanan/prosedur –prosedur kepada seluruh tempat di WVTL

· Conduct Security Risk Assessments for all International staff residences

· Mengadakan penilaian risiko keamanan untuk tempat tinggal semua karyawan internasional

· Identify security concerns and provide recommendations to the Security Manager

· Mengidentifikasi persoalan keamanan dan menyediakan rekomendasi kepadaMmanajer Keamanan

Maintain Security Plans, Evacuation Procedures, Contingency Plans and provide staff training:

Mengurus perencanaan-perencanaan kemanan, prosedur evaluasi, perencanaan-perencanaan kebetulan dan menyediakan pelatihan kepada karyawan:

· Review all security documents on a regular basis (for example, the Security Plan – Annually; SOPs – 6 Monthly; Evacuation Plan – Annually; Fire Plan – Annually; Written Communication Procedures – Annually). If the Security situation changes, review immediately.

· Meninjau semua dokumen-dokumen secara teratur (misalnya: perencanaan keamanan – Tahunan SOPs-6 bulan: Evaluasi perencanaan – Tahunan; prosedur komunikasi tertulis). Jika ada perubahan situasi keamanan, dengan segera melakukan peninjauan.

· Ensure staff compliance to Security Plans, Evacuation Procedures, SOPs, Fire Plans and Communications etc by providing regular staff training

· Memastikan staff memenuhi perencanaan keamanan, prosedur evaluasi, SOP, perencanaan pembakaran dan komunikasi seperti memberikan pelatihan regular kepada karyawan.

Provide regular security updates to the Security Manager, Crisis Management Team, Regional Office, the Office of Corporate Security and WVTL staff as appropriate:

Menyediakan update keamanan secara regular kepada Manajer keamanan, tim krisis keamanan, kantor regional, kantor koordinat keamanan dan karyawan WVTL:

· Submit Monthly reports to the Security Manager

· Menyerahkan laporan bulanan kepada Manajer keamanan

· Assist with the external audit security requirements

· Bekerja sama dengan Audit keamanan ekternal.

· Work closely with the Crisis Management Team in situations of increased security risk

· Bekerja sama dengan tim krisis manajemen dalam situasi peningkatan risiko kemanan

· Provide Security Advisories as required for all WVTL staff

· Menjadi penasihat keamanan jika diperlukan oleh karyawan WVTL

· Investigate WVTL incidents and provide written reports

· Melakukan penyelidikan terhadap kejadian WVTL dan menyediakan laporan tertulis

· Maintain regular contact with the regional Security Advisor and Office of Corporate Security

· Mengurus kontrak regular dengan penasihat keamanan regional dan kantor koordinat keamanan

Brief all new incoming staff and visitors on security issues:

Menyediakan informasi kepada karyawan baru dan pengunjung menyangkut hal keamanan;

· Develop a Security Briefing Information Pack

· Mengembangkan laporan singkat/informasi tentang keamanan

· Provide Security briefing in English, Tetun or Bahasa, as appropriate

· Menyediakan laporan keamanan dalam Inggris, tetun atau bahasa secara tepat

Maintain/Monitor/Train WV Staff and Security Personnel:

Memelihara/memonitor/melatih karyawan WV dan personel keamanan:

· Conduct training with all WVTL staff in relation to security plans, policies and procedures

· Mengadakan pelatihan dengan seluruh karyawan WVTL berhubungan dengan perencanaan keamanan, kebijaksanan dan prosedur.

· Assist HR with the recruitment of new Security Staff

· Membantu HR dengan perekrutan karyawan baru

· Train all new Security Staff at the time of employment

· Melatih karyawan baru pada awal pekerjaan.

· Maintain regular training for Security Staff

· Memelihara pelatihan teratur untuk karyawan keamanan

· Ensure compliance and attendance by Security Staff

· Memastikan pemenuhan dan kehadiran karyawan keamanan

· Ensure contractual conditions are met by contracted Security Companies

· Memastikan kondisi kontrak memenuhi kontrak perusahan keamanan

Knowledge, Skills, Abilities:
Education/ pendidikan	Diploma Degree or Senior High School /Tamatan Diploma/SMA	Essential/diperlukan
	Police/Law Enforcement Training/Training ketertiban (kepolician)/ pelaksanaan undang-undang	Desirable/diinginkan
Knowledge & Skills	Excellent verbal communication skills and the ability to communicate well in English, Tetun & Bahasa (verbal & written)/memilki skill komunikasi dalam bahasa inggris, tetun dan bahasa (lisan dan tertulis)	Essential/diperlukan
	Valid Passport and Timorese Drivers License Memiliki surat isin mengemudi dan passport yang sah	Essential/diperlukan
	Ability to train/teach others /kemampuan melatih/mengajar	Essential/diperlukan
	Computer literate (Word, Excel, PowerPoint) Kemampuan komputer (word,excel,powerpoint)	Essential/diperlukan
	Ability to work under pressure Kemampuan bekerja dibawah tekanan	Essential/diperlukan
	Knowledge of First Aid Pengetahuan dalam dalam hal First Aid	Essential/diperlukan
	High level of organizational and management skills Keahlian dalam level organisasi dan manajemen	Essential/diperlukan
	Contribute to development of WV operational strategy/policy Kontribusi pada pengembangan strategi/kebijaksaan operasional	Essential/diperlukan
	Behave in professional manner at all times Berkelakuan professional setiap waktu	Essential/diperlukan
Experience	No previous criminal record or convictions Tidak ada laporan kriminal atau hukum	Essential/diperlukan
	At least 3 yrs management in a security field (public, private, government or NGO sectors 3 tahun pengalaman dalam manajemen keamanan (masyarakat, pribadi, pemerintahaan atau sektor NGO	Desirable Desirable/diinginkan
	Radio communications experience, operations and management Pengalaman dalam komunikasi, operasi dan manajemen radio	Desirable Desirable/diinginkan

5. LOGISTICS ASSISTANT

Purpose of the Position

To assist in the management and oversight of logistics for the WVTL national office in Dili.

Membantu manajemen dan kelalaian logistik untuk kantor nasional WVTL di Dili.

Major Responsibilities

Tanggung jawab utama:

Logistics:

· Provide logistical assistance for WVTL programs/projects.

· Membantu logistik untuk semua program/proyek WVTL

· Assist in exploring opportunities, relationships, and plans to reduce losses and improve requirements, and communicate these to program and field staff in systematic ways.

· Membantu dalam eksplorasi kesempatan, hubungan, dan rencana untuk mengurangi kehilangan dan memperbaiki keperluan, dan mengkomunikasikan hal tersebut melalui jalan yang sistematis.

· Obtain and provide technical support for all equipment supplied (computers, communications, power supplies, vehicles, office equipment, etc.).

· Mencapai dan menyediakan bantuan teknik untuk semua persediaan peralatan (komputer, komunikasi, persediaan tenaga listrik, kendaraan, peralatan kantor, dll).

Assets/Warehouse:

· Receiving/arranging warehousing, checking, recording and following up goods purchased.

· Menerima/mengatur pergudangan, pemeriksaan, mencatat dan menindaklanjuti, dimana diperlukan, untuk semua pembelian barang

· Manage tracking of WV assets register and inventories.

· Menangani pelacakan aset WV yang terdaftar dan inventaris.

· Provide research and advice on all aspects of logistics as required.

· Menyediakan penelitian dan saran pada semua aspek logistik sebagaimana diperlukan

Vehicles:

· Coordinate the movement of the trucks and small vehicles.

· Koordinasikan pergerakan dari truk-truk.

· Manage fuel supplies.

· Memastikan persediaan bahan bakar

· Ensure all WVTL vehicles have a regular service schedule.

· Memastikan semua kendaraan WVTL memiliki jadwal kerja reguler.

· Ensure that all the vehicles and motorbikes are registered and inspected by the Government Transportation Department.

· Memastikan bahwa semua kendaraan dan sepeda motor didaftarkan dan diperiksa oleh Departemen Transportasi Pemerintah.

Knowledge, Skills, Abilities:
Education/Pendidikan	Minimum Senior High School Minimal Sekolah Menengah Atas.	Essential
Knowledge & Skills/Pengetahuan	Effective computer skills, including use of Microsoft Office, Lotus Notes, Internet, and various software applications and databases. Keahlian komputer yang efektif, termasuk penggunaan Microsoft Office, Lotus Notes, Internet, dan berbagai program aplikasi serta database.	Essential
	Attention to detail. Memperhatikan hingga terinci.	Essential
	Excellent communication skills and the ability to work as a member of a team. Keahlian komunikasi yang baik sekali dan mampu untuk bekerja sebagai bagian dari tim	Essential
	The ability to balance priorities and meet deadlines. Mampu untuk mengimbangkan prioritas dan memenuhi tenggat waktu.	Essential
	The ability to speak and understand English. Mampu berbicara dan mengerti Bahasa Inggris.	Desirable
	Position may require a class C driver's license. Kemungkinan posisi memerlukan SIM jenis C.	Preferred
Experience/Pengalaman	Basic, routine work experience in an office of 6-12 months. Dasar, pengalaman kerja rutin di kantor selama 6-12 bulan.	Preferred

· For more information and detailed position descriptions, please call (670) 331 2834.

· Untuk informasi lebih lanjut dan terperinci diskripsi pekerjaan silakan memnaggil ke (670) 331 2834

· Applicants should submit an application letter, CV and other documents to: HR Department, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste.

· Para pelamar silakan menyerahkan surat lamaran, CV dan dokumen lainnya ke alamat : Departemen HR, World Vision Timor Leste, Rua Jacinto de Candido/Rua D Fernando, Caicoli, Dili; or P.O. Box 43, Dili, Timor Leste.

· Only short listed candidates will be notified and applications will not be returned.

· Hanya seleksi kandidat yang akan diberitahukan dan aplikasi tidak akan dikembalikan

World Vision Timor Leste is committed to the principles of workplace diversity.

Women are encouraged to apply.

Closing date is 2 October 2009 at 5:00 pm

Tanggal penutupan adalah 2 october 2009 jam 5.00 PM