TERMS OF REFERENCE
General Information
| Title: | Consultant: Operations Consultant |
| Type of Contract : | Special Service Agreement (SSA) |
| Location: | Dili, Timor-Leste |
| Duration: | Two and half month |
| Desirable Starting Date: | 16 October 2009 |
| Number of Post | 1 Post |
Background
UNDP has supported the growth of the legislature since 2003. A revised Parliament Project 2006-09 has been in its final stage of its implementation A set of comprehensive capacity-development interventions is being implemented in five strategic areas: oversight capacity; legislative support; democratic representation; gender mainstreaming and; Secretariat capacity building. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate.
A revised Parliament Project for 2010 to 2013 has been defined. Project Operations Management is critical at this stage as it requires a significant effort to have the new project in operations by 1st January 2010. An Operations Consultant is, therefore, highly required at this stage to prepare a transition from the current project cycle to the new project.
Under the supervision of the Parliament Project Chief Technical Adviser, the incumbent is responsible for providing human resource management, and financial and administrative support. Funds managed by UNDP will be implemented using the UNDP Direct Execution (DEX) modality. The OM works on a daily basis with colleagues in the UNDP CO and at the project level, necessitating that the incumbent of the Operations Consultant post be able to develop and maintain viable working relationships with colleagues across the organization and in parliament, and be able to work with them in a responsive client orientation and in a problem solving mode.
Key Functions
1. Human resources planning and management
§ Project compliance with corporate human resources policies and strategies.
§ Optimal staffing of the project for 2010
§ Efficient recruitment processes.
2. Effective and accurate financial resources management:
§ Proper planning and monthly expenditures tracking in accordance with UNDP rules and regulations.
§ Review of travel authorizations, documentation, payments.
§ Proper and timely preparation of regular accurate financial reports for UNDP, donors and counterparts.
3. Efficient procurement and logistical services management
§ Project compliance with corporate rules and regulations in the field and management of procurement processes including sourcing strategy, supplier selection and evaluation, quality management and performance measurement, in liaison with UNDP procurement unit.
§ Management of contracts and contractors and legal implications in accordance with UNDP rules and regulations.
§ Planning, organization and oversight of the necessary administrative and other logistical support to consultancy missions, workshops, overseas learning and other project activities.
Expected Output:
§ Completion of Job classification exercise
§ Recruitment and selection process conducted for new project
§ All documentation uploaded for Compliance Review Board
§ Completion of Financial reports as required
§ Monitoring of project delivery
§ Payments verified and processed on time
Competencies:
§ Solid knowledge in financial resources and human resources management, contract, asset and procurement, general administration
§ Excellent organizational skills
§ Strong analytical skills
§ Consistently approaches work with energy and a positive, constructive attitude
§ Demonstrates good oral and written communication skills
§ Demonstrates openness to change and ability to manage complexities
§ Strong communication and interpersonal skills
§ Demonstrated ability to work in a team
§ Ability to work under pressure and in a highly political environment
§ Demonstrated cultural sensitiveness and sound judgment
§ Demonstrated experience in developing and post-conflict country legislatures
§ Knowledge of ATLAS is an advantage
Qualification
§ Bachelor Degree or equivalent in Business Administration, Public Administration, or related field.
§ At least 5 years of relevant experience at the national and international level in managing project which include managing staff and operational systems.
§ Experience in the usage of computers and office software packages, experience in handling of web based management systems.
§ Fluency in spoken and written English; a good command of at least one of the following languages: Tetum, Portuguese, or Bahasa Indonesia is an asset
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal; P11 forms on line by accessing this link: http://jobs.undp.org/cj_view_job.cfm?job_id=12587
*Financial proposal (doesn’t include the cost of airfare)
The deadline for submitting applications is 8 October 2009
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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