Vacancy Announcement
Position title: Human Resources Analyst
Duty Station: Dili,
Duration: 1 (one) Year, extendable
Expected Start date: September 2009
Type of Contract: Fixed Term Appointment
Level: NO-B
Organizational Unit: UNDP, Operations Unit
Entry Salary: US$ 18,946 Gross/Annum
Entitlements/Benefits: Please obtain From Human Resources Unit
Organizational Context
Under the guidance and supervision of Deputy Country Director/Operations, the HR Analyst is responsible for transparent implementation of HR strategies in Country Office (CO), effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management
Duties and Responsibilities:
1. Ensures implementation of HR strategies and policies focusing on achievement of the following results:
q Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
q Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
q CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
q Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
2. Ensures effective human resources management focusing on achievement of the following results:
q Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
q Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
q Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager Functions in Atlas.
q Management of International staff entitlements and position funding delegated to the HR Unit.
q Development and management of rosters.
q Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
. 3. Ensures proper staff performance management and career development focusing on achievement of the following results
q Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
q Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
q Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
q Implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results;
q Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results;
q Organization of trainings for operations/ programme staff on HR issues.
q Synthesis of lessons learnt and best practices in HR.
q Sound contributions to knowledge networks and communities of practice.
Required Qualifications:
- Bachelor Degree or equivalent in HR, Business Administration, Public Administration or related field. Master’s Degree in the relevant areas would be an asset.
- 4 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) experience in handling of web based and management systems.
- Fluency in English. Working knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 4 September 2009.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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