1. Finance:
Support the Project Manager, as directed, to fulfill the following tasks:
- Follow up on payment processes with involved units of UNDP and MSS Finance Unit.
- Preparation of requisitions for project expenses as required.
- Liaise with the Ministerial based Dialogue Team to provide Dialogue Team with financial information as required.
- Follow up on each Dialogue Team activities’ expenditure on Pre-Dialogue and Dialogue meetings’ budget report.
- Coordinate with other Ministerial based Dialogue Team to ensure that accurate documentation is kept for all transactions.
2. Administration:
Support the Project Manager to:
- Maintain the project filing system for capacity building mentor, donors, correspondence and other documents.
- Develop an archive of old files.
- Monitor and manage project inventory and supplies, and ensure that it is replenished in a timely fashion.
- Liaise with HR unit of MSS to monitor leave and attendance of Dialogue Team members in the project.
- Assist with procurement of project equipments in accordance to UNDP procurement rules and procedures.
- Assist with the documentary requirements of project staff/dialogue team recruitment.
- Assist with maintaining an up-to-date calendar of project activities and meetings, including scheduling.
- Assist Project Manager with administrative issues by making sure all correspondence between project and Programa Hamutuk Hari’i Futuru MSS is followed upon in a timely manner.
- Organize and provide secretariat support to meetings and workshops, etc, including ensuring availability of effective and timely interpretation and translation.
- Maintain availability of the project vehicles for use by the Dialogue Team members.
- Coordinate with Travel Unit of UNDP to ensure all project vehicles are MOSS Compliant, and ensure project vehicle logbook is maintained on a monthly basis.
- Perform other duties as required.
3. Qualification and Professional Experience:
- Minimum secondary education. Training in relevant area would be an asset.
- Minimum 3 to 5 years of professional experience in project assistance, finance and/or administration.
- Good computer skills are essential, especially proficiency in Microsoft Word, Excel, and Outlook.
- Good oral and written communication skills in English are essential.
- Previous experience with the United Nations or other international organization would be an asset.
- Previous experience with ATLAS would be an asset . Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli StreetDili, Timor-Leste
Fax : +670 3312408
e-mail : personnel.tp@undp.org
cc to: jose.belo@undp.org and ayako.higuchi@undp.org
The deadline for submitting applications is 3rd April 2009. Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply. UN Agency House, Caicoli Street, Dili. Tel: +670 3312 481, Fax: +670 3312 408 www.undp.east-timor.org