Friday, December 18, 2009
Thursday, December 17, 2009
Plan, Administration Manager, Deadline January 5, 2010.
Plan Timor-Leste seeks new members
In support of its current growth, Plan Timor-Leste wishes to recruit an experienced Administration Manager
Plan is an international NGO that works in over 48 countries to achieve lasting improvements in the quality of life of children, young people and families. It has been working in Timor-Leste since 2001.
- Reporting to the Country Program Director, the Administration Manager will Manage the provision of day-to-day administration services within Plan Timor Leste
- Train staff in the development and implementation of clear, simple and effective administration systems
- Liaise with the Finance Department to ensure smooth coordination of purchasing and other inter-dependent functions
- Oversee the management and servicing of Plan assets (eg vehicles, IT equipment) and facilities (eg premises)
- Provide general support needed so that Plan staff can work effectively and efficiently
The position is Dili based but will require some visits to the districts and possibly overseas.
The successful candidates will have:
- At least 3-5 years of experience working in developing and maintaining administration systems including service contracts, facilities oversight and fleet management
- Good time management skills;
- Strong people management skills;
- Experience in working with people from a wide range of skills and backgrounds;
- Excellent written and spoken English, fluency in Tetum and Bahasa Indonesian highly desirable
This is long-term appointment and salary and benefits will be competitive for the right candidate.
Copies of the job descriptions can be obtained via email from info.timorleste@plan-international.org or from Plan Timor-Leste, Rua Pantai Kelapa, Dili, Timor-Leste. Applications need to be in writing, with a covering letter and a current CV, both in English, and should be submitted by email or hand, not later than 5 January 2010. Any questions can be directed to the above email address or phone (+670) 331 2492.
This position is open to residents of Timor-Leste. Plan is committed to gender equity, and suitably qualified female candidates are especially encouraged to apply.
Plan takes active measures in recruitment and employment practices to ensure children are protected. The successful applicant will be expected to comply with Plan’s “Say No to Child Abuse” policy.
Only short-listed applicants will be contacted for an interview.
Treinador ba Programa Juventude Buka Moris
Atu supporta programa nebe iha, Plan Timor-Leste hakarak rekruta ema nain ida (1) nebe iha esperiensia iha kommunidade atu sai hanesan Treinador nian iha Distritu Lautem ba Programa Juventude Buka Moris.
Plan hanesan ONG Internasional ida nebe servicu kuaze iha nasaun 48 hodi hadia kualidade moris labarik, foinsae no familia sira nian. Plan serbisu ona iha Timor-Leste desde tinan 2001.
Plan Timor Leste oferese esepsaun envairomentu serbisu no oportunidade treinamentu nebe favoravel. Ida nee aranjamentu ba tempu naruk, salariu no beneficius nebe kompetitivu sei fo ba kandidatu nebe kualifikadu.
Responsabilidade
Hato’o relatoriu ba Koordenador Distritu Lautem, Treinador ba Programa Juventude Buka Moris sei responsabiliza ba implementasaun programa Juventude Buka Moris nian iha distritu Lautem hodi fo treino no monitorizasaun ba grupo jenerasaun rendimentu nebe hetan suporta husi Plan no halo ligasaun ho komunidade hodi promove no manez programa.
Aplikante sira nebe suksesu sei husu para hela iha Aileu no Lautem no halao viajen iha Timor laran, inklui dala ruma halo viajen mai Dili. Serbisu balu sei halao liur husi horas nebe presiza husi tempu ba tempu.
Kandidatu suksesu sei iha kriteria:
· Minimu SMA, maibe universidade prefere liu
· Minimu tinan 3 iha esperensia ho komunidade
· Esperensia service ho juvetude no halao treinamentu ka kursu
· Bele koalia Ingles no Fataluku
Kopia deskripsaun servisu nian bele hetan liu husi info.timorleste@plan-international.org ou husi edifisiu Plan Timor-Leste, Rua Pantai Kelapa, Dili, Timor-Leste no Plan Distritu Lautem . Aplikasaun sei simu ho hakerek, ho karta aplikasaun ho CV nebe updated no bele haruka liu husi e-mail ka direitamente haruka ba Edifisiu Plan iha leten. sekarik iha pergunta bele hato’o liu husi e-mail iha leten ka bele mo’os iha numeru telephone 3312492. Loron ikus ba applikasaun maka: tuku 5 lorokraik, 5 Janeiru, 2010
Posizaun ne’e loke ba ema Timor oan. Plan Timor-Leste mo’os iha komitmentu ba equalidade ba jeneru, no liu-liu ba kandidatus inan feton qualifikadu ami enkoraga tebes atu hato’o aplikasaun.
Kandidatus ne’ebe sukseisu sei expeta hodi tuir Plan ninia polisiamentu “Hatete Lae ba Abuzu Labarik”
Education Development Center (EDC), Operation Manager, Deadline January 10, 2010.
Operations Manager Job Description: Immediate Opening
Introduction
EDC’s International Development Division, has an opening for an Operations Manager, reporting to the Chief of Party of the Prepara Ami ba Servisu (Preparing Us for Work) Project (PAS); based in Dili Timor Leste.
Education Development Center (EDC) is one of the world’s leading non-profit research and development firms. Established in 1958, EDC’s work spans the globe, joining research with practice to meet today’s and tomorrow’s challenges in education, health promotion, technology, human rights, and the environment. While the issues we confront are complex, all that we do is united by one simple conviction: Learning is the liberating force in human development. EDC is Committed to Diversity in the Workplace.
About the PAS Project
Over a period of three years, the PAS project will provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. The program will combine formal instruction with on-the-job training in some of the country’s most rural areas. As part of this training, participants will have the opportunity to gain real work experience and while applying new-found skills gained through formal instruction.
Position: Operations Manager
ESSENTIAL FUNCTIONS - The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.
SPECIFIC DETAILS
1. Provide oversight of the project’s finance, subgranting, administration, human resource, IT, security fleet/facilities and procurement functions.
2. Work closely with CoP and relevant internal stakeholders to ensure all aspects of EDC’s work are fully consistent with contractual obligations, USAID regulations, law of Timor-Leste and reflect practices of transparency, accountability and sound development practice. Approach to risk management shall be comprehensive and include financial, contractual, legal, reputational, business and security risks.
3. Revise project policies and procedures manual and train all staff in its in its usage and adherence.
4. Provide leadership, training, mentoring, guidance and supervision to EDC’s project Finance + HR + Administration + Procurements staff and fill in for key personnel as required. Ensure that information to the HO and/or donor is accurate and timely. Ensure project is properly staffed and develop effective HR strategies to support recruitment, retention and staff development.
5. Work with subgrants staff to provide training, guidance and mentoring to small NGO subgrantees, specifically on how to fill financial forms, prepare expense reports, requests for funds, internally check and verify the authenticity of expense vouchers and payments, etc. Provide sub-grantees with a high level of technical assistance and support with preparation of proposals, budgets, financial and narrative reports.
6. Continuously monitor the systems in place and proactively make recommendation to the COP for changes and additional measures required to ensure enhanced efficiency and transparency within the project.
7. Serve as point person for internal and external financial audits.
8. Ensure all expenses in the field are transparent, allocable, allowable and reasonable. Together with the program team and CoP, develop and ensure budgets and sub-grants are proactively monitored and provide monthly internal report/recommendations and other reports per established scheduled and/or upon request.
9. Work closely with and provide assistance to the COP, and make available accurate and detailed information, for effective and efficient decision making.
10. Ensure high level of communication and efficient coordination, on all levels, between the Program and Support units, for the effective implementation of the project. Support a “ONE team” approach that supports integration of operations, sub-grants, program and Monitoring and Evaluation functions.
Qualifications and Requirements:
· Demonstrated experience working as operations manager for international development projects with an emphasis on financial management, subgrant management and compliance
· CPA
· Bachelor’s degree or equivalent required with 8-10 years relevant experience, or
· Master's degree or equivalent with 5-7 years relevant experience;
· Competence with small business accounting software, preferably Quickbooks, along with Microsoft Word & Excel
· Excellent math skills; strong financial analysis skills
· Knowledge of the rules & regulations USAID highly desirable
· Ability and willingness to travel frequently to rural areas that lack amenities;
· Strong interpersonal and cross-cultural skills. Ability to work well under pressure, consistently demonstrate leadership by example and work effectively as a team in a challenging, multi-cultural environment is a must;
· Strong communication, diplomacy, listening, mediation and negotiation skills required;
· Excellent communication in English, Tetum and/or Bahasa Indonesia highly desired and/or facility for language acquisition.
CONTACT: Please send CVs to
CLOSING DATE: 10 January 2010
____________________________________________________________________________________
EDC is an Affirmative Action / Equal Opportunity Employer (M/F/D/V) and a smoke-free workplace
Education Development Center (EDC), Regional Technical Advisor, Deadline January 10, 2010.
REGIONAL TECHNICAL ADVISOR for Youth Programs – TIMOR LESTE
(THIS IS A TWELVE MONTH REGIONAL POSTING: Candidates currently residing in the Asia Pacific region are invited to apply)
In operation since 2007, the PAS program aims to provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. Because youth level services are provided through local NGOs and in collaboration with local and national government offices, an additional and equally important aim of the program is to build local institutional capacity to support youth livelihood development programming.
Position: International Technical Advisor for Youth Programs, immediate opening
Organizational Relationships
Supervisor: COP or designate
Coordinates with: program development/implementation team and program management/admin team
Primary objectives of the position
- Build and support the capacity of the PAS technical team to ensure that PAS Program curriculum, training, resources and work experience opportunities are of the highest possible quality and relevance for Timorese youth.
- Build and support the capacity of the PAS program monitoring and evaluation team to ensure that high quality data regarding youth and institutional progress and outcomes are collected, shared and actively used for management, reporting and advocacy purposes.
- Support Chief of Party in assuring that all technical aspects of the PAS program are well managed and fully integrated with program operations.
Specific Responsibilities and Duties
1. The International Technical Advisor for Youth Programs (ITAYP) will build and support the capacity of local PAS technical staff to ensure that youth livelihood development activities are fully functioning and of the highest quality. In particular, the ITAYP will work with PAS technical team to:
- Continue to adapt PAS approach, materials and delivery methods so that they optimize the development of youth livelihood strategies and systems in Timor Leste
- Develop capacity of NGO partner management staff to implement and oversee high quality youth livelihood programming
- Develop capacity of NGO partner technical staff (trainers, team leaders) in the areas of : youth development; livelihood development; work readiness; nonformal training methodology; nonformal methods of student assessment and progress monitoring; and, nonformal basic education content, as relevant, for literacy, numeracy and life skills.
- Develop, in partnerships with NGO partners, relevant and sustainable work experience opportunities in phases one and two of the youth program cycle;
- Craft and implement district level youth livelihood development strategies and partnerships;
- Assess NGO partner training staff and youth to document progress and outcomes.
2. The ITAYP will build and support the capacity of the local PAS m&e staff to document, analyze and report youth and institutional level progress and outcomes according to the PAS project monitoring and evaluation strategy.
3. The ITAYP will assist the COP in managing all technical aspects of the PAS program including but not limited to:
§ Mentoring and managing PAS technical staff
§ Developing technical team workplans and assuring these stay on track
§ Assuring that PAS m&e activities are used to inform ongoing technical work and NGO partner capacity development
General Responsibilities and Duties
All staff are expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. All jobs require adherence to EDC policies & procedures.
Managing technical assistance and providing technical leadership to project, the International Technical Advisor (I):
• Strategizes, sets technical priorities; in conjunction with Chief of Party, leads implementation, and reviews technical progress
• Develops and monitors technical deliverables
• Determines resource needs and oversees resource use in assigned areas of oversight
• Works with staff to meet contractual reporting and delivery obligations
• Recommends prospective business development opportunities; may conduct comparative or competitive analysis
• Participates in decisions concerning materials, training, delivery, staff development and NGO development content and format
• Conveys organizational philosophy and values
• Is responsible for partnering successfully with Chief of Party and home office project director and with Center, Business Services, expatriate and local staff
• Helps represent EDC and the project in the host country, interfacing with the ministry, or other government leaders, the funder, and others in a technical capacity
• Demonstrates diplomacy and leadership to foster an atmosphere of teamwork, productivity, creativity, fairness, equity, and innovation, in support of EDC’s commitment to diversity
• Negotiates and mediates effectively
• Interacts with large numbers of program participants or team members, guiding feedback exchanges, facilitating problem-solving, and providing expertise
• Troubleshoots problems and proposes solutions
• Oversees technical coordination; secures consensus about priorities and competing workload demands
• Fosters excellent communications among all parties, including with EDC home offices
• Travels
• Manages and coordinates activities of subcontractors and all partners to create synergy
• As directed by COP, may oversee training programs, workshops, conferences, or other collaborations
• As directed by COP, may supervise technical staff; directs and coordinates work of technical staff
• Organizes and coaches teams, as directed by COP
QUALIFICATIONS - All jobs require educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; strong interpersonal & organizational skills. This position requires:
• Master’s degree or equivalent combination of training & education in the area of youth development, sustainable livelihood development, community development, workforce development, nonformal education or similar
• With Master’s degree, 5–8 years related experience, including a minimum of 5 years technical project management or program development experience and demonstrated experience coaching and building capacity of local staff
• Outstanding leadership skills
• Excellent analytical skills and aptitude for details
• Capacity to work in difficult conditions and function well under pressure
• Excellent English writing and speaking skills
• Experience living and working in South Asia required
• Ability to converse in Bahasa Indonesia essential; familiarity with Tetun desired.
CONTACT: Please send CVs to
CLOSING DATE: 10 January 2010
Wednesday, December 16, 2009
UNDP, National Systems Administrator, Deadline January 4, 2010.
Vacancy Announcement
Position title: National Systems Administrator
Project Title: Support to Civil Service Reform
Duty Station: Dili, Timor – Leste
Duration: 1 (one) Year, extendable
Expected Start date: February 2010
Type of Contract: Service Contract
Level: SB-4
Organizational Unit: UNDP, Support to Civil Service Reform
Entry Salary: US$ 14,472 Gross/Annum
Entitlement/Benefits: Please obtain from Human Resources Unit
Organizational Context:
The UNDP Support to Civil Service Reform (Strengthened Management of Administrative Reform) project in Timor-Leste aims to address a series of challenges that the Timorese new government will face while managing the change process within the public sector. In January 2007 the “Support to Civil Service Reform Project” or SCSR was revised and the project outputs were modified. Building the tools and providing resources to assist management of the Public Sector will help to establish and build the capacities of institutions that are essential for the proper functioning of the public service and the management of its resources.
The main goal of the project is to “support the development of strategic capacities required to enhance management of the public service management and to increase national ownership of the capacity development process and the management of advisory support in line with well-defined needs
Output 1 of SCSR project’s four (4) outputs is the PMIS. A Personnel Management Information System (PMIS) is already in place that enhances transparency and supports personnel planning and strategic planning of human resources in the civil service.
To achieve this output, the project will mainly work with the Civil Service Commission which has responsibility for the overall management of personnel data, development of civil service policies and regulations. The targets for Output 1 will be:
a. The PMIS is operational and staff in CFP have the capacity to use and manage the system
b. PMIS operational in pilot ministries and key staff trained
c. Regular reports produced on the civil service population and movements
d. System updates reflect changes to legislation and regulations
e. PMIS implemented in all ministries.
The System Administrator is responsible for the overall health of the PMIS network, particularly with the supervision, monitoring, and daily operations of CFP network and servers such as PMIS, website, and e-mail. The System Administrator will directly supervise and assist the PMIS IT Unit.
Duties and Responsibilities:
q Implementation, daily operation & administration of PMIS, anti-virus systems, backup, security patches and troubleshooting of all Windows Servers, SQL Servers, Exchange Servers and the storage area network .
q Daily operations and configuration of the desktop computers, network printers, wireless routers, network switches, keyboard, mouse, video (KVM) switching infrastructure.
q Provide project support in the timely completion of Network Services projects, milestone dates, commitments, deliverables, etc.
q Provide hands-on configuration, installation, maintenance and backup of all Servers and System Data.
q Provide technical leadership as related to Windows Servers, SQL and desktop environments.
q Oversee the day-to-day activities of CFP particularly the overall status of the network environment including the generator, air conditioning units, and electrical ports, among others.
q Assist the Civil Service Commission in the development of Information Technology policies and procedures.
q Other duties and tasks, as assigned.
Required Qualifications:
§ Bachelor's degree or equivalent with primary emphasis in Information Systems Management, Information Communication Technology, Network Administration/Engineering or any related field.
§ Minimum 3 – 5 year year’s relevant experience.
§ IT experience in server OS such as Microsoft Windows 2003/2000, client OS such as Windows 7/Vista/XP, SQL, and Exchange servers.
§ In-depth knowledge of Windows Server, Active Directory, DNS, etc.
§ Experience with software and hardware virtualization and database/server backups.
§ The ability to support multiple tasks and able to solve concurrent issues.
§ In-depth knowledge of Microsoft server and client operating systems.
§ In-depth knowledge of Microsoft suite of applications.
§ Strong interpersonal, customer relationship and customer support skills.
§ Work experience with public or private sector for its IT setup specifically installation of network devices, equipment and peripherals
§ Preferably with solid background and knowledge in the installation and administration of widely used web servers (IIS, Apache, O’Reilly, etc)
§ With background and experience in developing websites using ASP, Javascript, CSS, Photoshop, Acrobat, etc.
§ Must be analytical and have a very good troubleshooting and intrapersonal communication skills.
§ Must also able to and think outside the box and develop creative solutions to meet the technical needs.
§ With very good English communication, negotiation, requirements gathering and problem solving skills.
§ On-call support may be required from time to time.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
The deadline for submitting applications is 4 January 2010.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Subscribe to:
Posts (Atom)
Posts
