UNDP National Project Operations Manager deadline 4 December 2008

Vacancy Announcement

Position title: National Project Operations Manager (NPOM)

Type of Contract: Service Contract (SC)

Duration: 1 year, renewable subject to performance

Project Title: Support to Civil Service Reform (SCSR) Project

Post duration: 2008 – 2010

Duty Station: Dili

Desirable Starting Date: December 2008

General Description of the Job:

The UNDP Support for Civil Service Reform (SCSR) Project is seeking for a qualified National Project Operations Manager to work under the overall supervision of the Chief Technical Advisor (CTA) and in close collaboration with the Public Sector Capacity Development Advisor (PSCDA). This post will be based in Dili, Timor-Leste.

Duties and responsibilities:

The National Project Operations Manager (NPOM) will be responsible for overseeing the day-to-day operational management of the project. In addition, this position will manage, in coordination with government partners and with UNDP country office, the contracts of any technical assistance attached to the project.

1. Operations Management:

· Support the CTA to consult with the development partners and ensure the financial resources mobilization of the project.

· Support the CTA to manage and maintain the project Budget, prepare budget revisions, General Ledger Journal Entry (GLJE) for reversal and prepare periodic financial reports for development partners.

· Review and ensure all disbursements for the project expenditures are in accordance with the project budget and the Annual Work Plan.

· Working with the HRM officer, ensure that recruitment action is carried out in a transparent and efficient manner, in compliance with UNDP regulations. When required, participate in interview panels.

· Manage all administrative matters related to the SCSR project, including adviser contracts.

· Maintain project information and statistics in order to meet the project’s organizational and reporting needs.

· For the project’s multilaterally funded development posts, manage the timely and transparent advertisement of positions, in compliance with UNDP recruitment regulations, including submission to internal and external advertisement services.

· In accordance with the criteria specified in the TORs, review and shortlist applicants for each position.

· Write up and coordinate signature of the interview minutes, and ensure that all appropriate supporting documentation is submitted to UNDP Human Resources / UNV in a timely manner.

· Collaborate with the UNDP Media Unit to ensure that the SCSR project information is fully up-to-date on UNDP media sources.

· Working with the Project Team, oversee inventory management, procurement and any other operations as required.

· In conjunction with the CTA design and implement a capacity development program for national project support staff.

· In collaboration with the CTA supervise project staff in day-to-day operational management relating to project and UNDP guidelines.

2. Coordinate the provision of technical assistance:

· Support the CTA and PSCDA in providing support to advisers, including: providing advisers with inductions upon arrival and orientation with partner institutions, briefing advisers on their work-plan and reporting requirements to the project, ensuring effective communication of project news to advisers, and managing adviser concerns while on-board.

· Support the PSCDA to design and implement a monitoring and evaluation program to ensure that advisers meet their performance requirements.

· Work closely with national and international partners engaged in the sector to ensure effective coordination of technical assistance.

3. Competencies

· Team player with strong interpersonal and communication skills. Ability to present coherent and convincing positions both in writing and orally.

· Good leadership and facilitation skills.

· Ability to deal tactfully with situations that arise, and provide advice accordingly, to the members of the Project team, the government partners and UNDP CO team.

· Proven track record of analytical and problem-solving skills.

· Ability to work under pressure, and to work on different projects simultaneously

· Strong writing and presentation skills.

4. Qualifications required:

· University Degree in Management (Business or Public Administration), Finance, Human Resources Management or related field (applicants without a completed degree but who have demonstrated work experience at this level will also be considered)

· A minimum of 5 to 7 years of experience with public administration reforms and civil service personnel management, training and development

· Knowledge and experience in the field of capacity development

· Knowledge and experience with ATLAS system would be an asset

· Previous experience with the United Nations or other International Organization would be an asset.

· Knowledge of programme management including quality management and evaluation

· Demonstrated strong interpersonal skills.

• Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street

Dili, Timor-Leste

Fax : +670 3312408

e-mail : personnel.tp@undp.org

The deadline for submitting applications is 4 December 08.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.