National Parliament 4 Positions Deadline 28 November 2008

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste have established a Parliamentary Library/Research Unit at the Timor-Leste National Parliament. In this regard, The National Parliament now seeks Timorese applicants to cover the four different postings to support the information network established at the Parliamentary/Research services unit.

The postings include:
1. Global Legal Information Network (GLIN) Manager
2. Global Legal Information Network Assistant
3. Transcriber
4. IT Assistant

The starting date of the four postings are on immediate basis, thus the application should also be submitted no later than November 28. All four postings will be based at the National Parliament.

Enclosed with this email are postings for each of the four vacant positions. As usual we would ask for your help to distribute among your contacts and to also recommend/refer people that you think might be suitable for these positions.


For a full position description you can always contact me directly via this email or Filipe Menezes on +670 3313457 (email fmenezes@asiafound.org).

JOB POSTING

Deadline for Applications: 28 November 2008

Position Title: GLOBAL LEGAL INFORMATION NETWORK (GLIN) MANAGER

Start Date: IMMEDIATE

Duration: FULL-TIME

Duty station: National Parliament of Timor-Leste

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks a senior Timorese to support the Global Legal Information Network (GLIN) by leading the establishment and management of the legal information network as part of nation first Parliamentary Research Service.

Summary

The Manager is responsible for overseeing the daily operations of the GLIN station and play an important role in promoting GLIN both within National Parliament, to other institutions within the country, and, eventually, to other countries in the region. GLIN Manager is responsible for selecting legal instruments to be included in the database, for creating summaries of laws (in both English and in the official language of the country), and for assigning the index terms taken from a centralized thesaurus.

The GLIN Manager is also responsible for analyzing and summarizing legislation and other legal materials. GLIN Manager should also be comfortable working with computers as all the information is contributed online. The GLIN Manager should actively participate in notifying members and staff of new information from GLIN system that would be of relevant use. The GLIN Manager will work under the direct supervision of the Research Coordinator of the National Parliament Research Services.

Qualifications and experience:

• Timor-Leste citizenship
• University degree, preferably in legal/law
• Proven legal analysis
• Experience in analyzing and summarizing legislation and other legal material
• Ability to establish and maintain working relationships with Parliamentary Research Services
• Experience in conducting research/download/upload documents from internet - GLIN
• Computer skills including Word, Excel, and Internet.
• Excellent interpersonal skills.
• Strong organizational skills

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by
email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to
The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East
Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted

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JOB POSTING

Deadline for Applications: 28 November 2008

Position Title : GLOBAL LEGAL INFORMATION NETWORK ASSISTANT

Start Date: IMMEDIATE

Duration: Full-time

Duty station: Dili, Timor-Leste

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks a Timorese to support the Global Legal Information Network (GLIN) and assist in providing legal information services to the Parliamentary Research Services of the nation’s first Parliamentary Research Service.

Summary

The GLIN Assistant will work as part of Parliamentary Research Services (PRS) at National Parliament and will work under direct supervision of GLIN Manager in serving the National Parliament by providing legal information needed for PRS research team. He/She will also upload legal information regarding Parliament legislation to the GLIN database. The GLIN Assistant will conduct internet research/download information or documents from the GLIN System, scan and/or upload analytical information and a summary of documents produced by GLIN Manager to GLIN, scan and upload legislation to GLIN according to the index of terms. GLIN Assistant will respond to special requests made by members of PRS researchers and parliament based on the order in which the requests are made. GLIN Assistant reports will be catalogued and shelved in the Library.

Qualifications and experience:

• Timor-Leste citizenship
• University degree, preferably in law, social policy, social science, or any related subject

• Has experience in conducting research through written materials or Internet

• Good communication skills in Tetum and Bahasa Indonesia and/or English (written and spoken)

• Has computer skills including Word, Excel, and Internet
Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email
fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia
Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax.
670-390-324-245. Only short-listed candidates will be acknowledged and contacted

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JOB POSTING

Deadline for Application 28 November 2008

Title : IT ASSISTANT

Start date : IMMEDIATE

Duration : PERMANENT

Post : National Parliament - Dili

Report to : Research Coordinator of PRS

Basic Function of the position:

To assist the daily operation and supervision of the computer network of the National Parliament Library. The incumbent is responsible for user support of a wide range of computer system and applications also responsible in hardware installation and setup such as new PCs and other automation equipment and maintenance of existing hardware and software.

Qualifications and experience:
• Preferably University degree or training in computer science with emphasis on commercial software and hardware

• Minimum of 2 years work experiences in user support or system support

• Preferably Level III English and Indonesia

• Knowledge of commercial software, such as MS-Office, MS-Outlook, Adobe
Acrobat.
• Knowledge of Library system and database is an advantage
• Experience in basic networking protocol and concepts
• Experience in basic Network and PC security
• Familiar with Microsoft Windows 2000/XP and Windows Server 2003.

Abilities and skills:

Ability to logic operation, flowcharting, procedure documentation.

Ability to collaborate with other staff member

Some writing and communication skill in English

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted.

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JOB POSTING

Deadline for Applications: 28 November 2008
Position Title : TRANSCRIBER

Start Date : IMMEDIATE

Duration : PERMANENT

Post : National Parliament, Dili, Timor-Leste

Report to : Research Coordinator of PRS

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks two (2) transcriber to work as a part of PRS at Timor-Leste National Parliament.

Summary of Responsibility

The transcriber will be responsible for processing all transcription/dictation received by tape, digital system or voice files from meetings at National Parliament Committees and Plenary sessions and other official meeting required transcription for documentation. The basic job description of a transcriber is to listen to all recordings of information and accordingly type and record it on a document form for future reference. The transcriber will report to Research Coordinator and Librarian of National Parliament. The transcriber is also responsible in maintaining all files (hard copies and electronic copies) well documented, filed and create file tracking systems (files distributions).

Qualifications and experience:

• Timor-Leste citizenship
• Diploma degree in literature studies, social science and other preferred studies
• Experienced in minutes taking, transcription and word processing
• Typing speed of 30 wpm/ word per minutes
• Excellent grammar and language skills preferable in Tetum and Portuguese
• Strong organizational skills
• Good communication skills in Tetum and/or Portuguese, and English (written and spoken).
• Computer skills including Word, Excel, and Internet.
Personal specifications:
• Ability to work under tight pressure of deadlines.
• Ability to approach complex topics from a variety of perspectives and examine all sides of an issue.
• Good person to person communication, rapport building and facilitation skills.
• Willingness to contribute to and work in a team.
• Detail-oriented.
• Excellent writing skills.

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted