The Deputy Country Director - Programs (DCD-P) will manage the joint Oxfam program in Timor-Leste. The DCD-P will ensure effective coordination and learning between thematic and district based teams and partners and provide leadership on capacity building strategies for communities, partners and Oxfam program staff. The DCD-P will directly input into program development strategies, provide strategic direction for the program and ensure high quality monitoring, evaluation, learning and reporting.
A minimum five years experience in designing and leading high quality, integrated rural development programs and demonstrated experience in leading, coaching and mentoring a diverse team is required. Plus a relevant degree (Masters preferred) and proven success in coordinating and integrating thematic work and teams into one coherent program with impacts at multiple levels.
A competitive salary and benefits package will be offered based on the skills and experience of the successful candidate.
For further details about this position and information about how to apply please visit www.oxfam.org.au/jobsCloses 11th September.
The Deputy Country Director - Operations (DCD-O) is a senior management position, managing the four key areas of Oxfam’s operations in Timor-Leste; Finance, Administration, Logistics and Security. The position will provide leadership and management of all four of the operations functions and will ensure that effective capacity building takes place, both internally and with partners.
At least three years experience in a senior management position is required; including a demonstrated ability to manage and mentor a diverse team across finance, logistics, information technology and administration.
An accredited accounting degree, CPA/CA or equivalent is essential, as is extensive experience in project accounting and demonstrated ability to contribute to strategic and operational planning.
A competitive salary and benefits package will be offered based on the skills and experience of the successful candidate.
For further details about this position and information about how to apply please visit www.oxfam.org.au/jobs Closes 11th September.
Entitlements/Benefits: Please Obtain from Human Resources Unit
Organizational Context
Under the guidance and direct supervision of the Head of Unit or Capacity Building Specialist, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the CO Finance Unit.He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst works in close collaboration with the operations programme and project teams in the CO, UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
The United Nations Development Programme in Timor-Leste supports the development efforts of the country in several thematic areas which include Democratic Governance, Poverty alleviation, Environment, capacity building and other related fields .The UNDP Country Office is rapidly emerging to meet the demands of a DEX programme with around 30 projects and a delivery target of about US$22 million, to promote smooth implementation of all aspects of the programme activities and operational services.
The Office requires the services of a national Finance Analyst, with proven experience in staff development through transfer of knowledge, coaching and guiding to support the Head of Unit in strengthening the Finance Unit.
Duties and Responsibilities
Summary of key functions:
qImplementation of operational strategies in line with strategic results to be achieved under the Country Programme
qProjects’ budgets management and organization of the cost-recovery system
qControl of CO accounts
qControl of CO cash management
qFacilitation of knowledge building and knowledge sharing
1.Ensures implementation of operational strategies focusing on achievement of the following results:
qFull compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations as well as programming and operationalstrategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
qfollow up with UN/UNDP rules, regulations as well as programming and operationalstrategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
qCO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
qContinuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
qElaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
qElaboration and implementation of cost saving and reduction strategies.
qRoutinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
2.In consultation with the concerned Programme , Monitoring and Evaluation and Operations units, manages the budget of development and management projects and organizes an optimal cost-recovery system focusing on achievement of the following results:
qFinancial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
qPreparation and monitoring of budgets of management projects.
qEstablishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
qElaboration of proper mechanisms to eliminate deficiencies in budget management.
Preparation of cost-recovery bills in Atlas for the services provided by UNDP.
3.Ensures proper control of CO accountsfocusing on achievement of the followingresults:
qElaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed.
qTimely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
qControl of the Accounts Receivables for UNDP projects and follow up with partners on contributions, maintenance of the General Ledger.
4.Ensures proper CO cash managementfocusing on achievement of the following results:
qTimely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
qMonitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
qDaily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
qPrimary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
qMember of bank signatory panel.
qTransaction and stop payment approval on internet banking systems
qTimely and accurate approval of bank reconciliation, including documented review of exceptions.
qInitiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
qPerforming Paycycle manager role in Atlas
qTimely preparation of monthly cashflow forecast. Liaison with UN Agencies to obtain estimate of their cash requirements.
qRole as cashier for cash disbursements made on site.
5.Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
qOrganization of training for the operations/ projects staff on Finance.
qSynthesis of lessons learnt and best practices in Finance.
qSound contributions to knowledge networks and communities of practice.
qEncourages understanding of and involvement in substantive programmes and projects
QUALIFICATION AND PROFESSIONAL EXPERIENCE:
Bachelor Degree in Business Administration, Public Administration, Finance, Economics or related field. Master’s Degree in the relevant areas would be an asset.
4 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Fluency in the UN and national language of the duty station.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Title: Assistant Legal Drafter Trainers of Legal Drafter Training Programme
Type of Contract: Special Service Agreement (SSA)
Location: Timor-Leste (Dili)
Duration: 3 month (SSA)
Desirable Starting Date: 20 September 2009
Number of Post: 5 Posts
Background
Timor-Leste became independent in 2002.A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 65 staff which is headed by a Director (70% staff in administrative and technical functions). The Secretariat is divided into three directorate and several functional departments, which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and Communications/Library functions. This organizational structure is under the newly approved Parliamentary Service and Administration Law and to respond to the present challenges.
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The revised Parliament Project 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation; gender mainstreaming and; Secretariat capacity building. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate. Under the framework of the UNDP National Parliament Project 2006-2009 and an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste, the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafter Training Programme requires a pool of International Legal Drafter Trainers to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to UNDP and the National Parliament.
Duties and Responsibilities
Under direct supervision of the Coordinator of the Legal Drafter Training Programme and overall supervision from the Chief Technical Advisers (CTA) of UNDP Parliament Project, perform functions as described below:
§Assist the Training Coordinator to Lay down schedule, including identify research activities, for the implementation of the Legal Drafter Training programme according to the established Curriculum for the Training;
§To prepare lesson plans and teaching-learning materials required by the training curriculum syllabuses applying appropriate pedagogical and teaching methodologies;
§To perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme;
§To assist the Coordinator of the Training Programme to edit the draft bills prepared by the trainees during the training programme;
§To assist the Coordinator of the Training programme to supervise the trainees’ work, review their performance, and evaluate their achievements;
§To assist the Coordinator of the Training Programme to prepare and submit regular activity reports to the CTA of UNDP Parliament Project;
§To participate in the regular UNDP Parliament Project Staff meetings when required;
§To assist the Coordinator of the Training Programme to provide regular update on the progress of the training programme to the Secretary General of the National Parliament and the CTA of UNDP Parliament Project;
Expected Outputs:
§Definitive Schedule of the assigned Subject/Area of teaching of the Legal Drafter Training Programme;
§Progress report of teaching of the assigned Subject/Area of teaching of the Legal Drafter Training Programme;
§Lesson Plans and Teaching-Learning Materials of the of the assigned Subject/Area of teaching of the Legal Drafter Training programme.
Essential Requirements
§Advance degree in law from accredited university;
§Minimum of 10 years of teaching experience in law from accredited university;
§Demonstrated experience in successful implementation of legal training programme;
§Experience in legal training for government/parliament is preferable;
§Fluency in Bahasa Indonesia. Mastery of Tetum or Portuguese, and English is desirable. Exceptional English writing skills is an asset;
§Competent computer skills using (Excel, Word, Access, Outlook and other relevant softwares);
§Knowledge on the functioning of parliaments and institution building an asset.
Competencies:
§Demonstrated excellent written and oral communication skills;
§Strong negotiating and managerial skills to be able to work both independently and as acoordinator of a team;
§Excellent interpersonal, intercultural andnetworking with a demonstrated ability to build and maintain professional relationships;
§Cross-cultural management experience and sensitivity;
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