Thursday, February 25, 2010

The Fred Hollows Foundation NZ, National Eye Health Survey Team (6 Positions), Deadline March 03, 2010.


Fred Hollows Foundation NZ

National Eye Health Survey Team

Various positions available

The Fred Hollows Foundation NZ is looking for staff to work as part of a survey team, conducting a National Eye Health Survey in several districts of Timor-Leste.
This team will be hired for a minimum total period of around ten (10) weeks, on a full-time basis from the 15 March to approximately 22 May. Some work will be necessary on weekends and outside standard work hours. The salary for these positions will be calculated on a weekly basis, based on the average number of hours they will work. Staff must agree to work flexibly according to the conditions set out in the contract.

Positions available on this team are as follows:
  • General survey team member (3 positions)
  • Driver; (must have valid drivers license, experience driving 4WD, must be willing to take on other responsibilities as required) (1 position)
  • Data entry officer (based in Dili) (2 positions)

Description of role, previous experience and skills required

This survey will take place in thirty-one (31) locations throughout the central and western regions of Timor-Leste. The survey work will include travel to several districts, and a new suko will be visited every day. Team members must be willing to travel throughout this region and stay overnight in project locations for periods of up to two weeks at a time.
Team members will be expected to work flexibly in a number of roles, including identifying participants in their homes, interviewing and performing basic vision tests.
Survey activities will sometimes take place over a large area of the suko. Team members will be expected to walk from house to house, help participants to and from their homes to the survey site and support the preparation of the site and moving survey equipment.

Previous experience necessary:

All candidates:
  • Experience working within NGOs
  • Survey work (especially health surveys), including conducting interviews
  • Experience in working with communities and community leaders
  • Experience in planning, logistics and coordination with external stakeholders
  • Experience working as part of a large team
  • Good working knowledge of speaking and writing English

Previous experience necessary for data entry staff:
  • Experience using database systems such as MS Access or SPSS
  • Ability to set-up, use and maintain basic filing systems


Additional desirable experience (field survey staff only):
  • Ability to speak and interpret Mambai, Tetun-Terik, Bunak or Kemak

Interested candidates please submit a CV to:

Lucy Lee
Community Eye Health Program Manager
Fred Hollows Foundation NZ
Rua Jacinto Candido-Bairo Formosa
Dili-Telp 3312860


Closing date for applications: 3 March 2010
 

UNDP, Financial Analysis Consultancy, Deadline March 11, 2010.


TERMS OF REFERENCE
Technical Advisor to the Financial Costing and Affordability Analysis of the Security Sector
Security Sector Review in Timor-Leste Project

General Information
Project:
Security Sector Review in Timor-Leste
Title:
Consultant: Defence and Security Sector Financial Analyst
Location:
Timor-Leste (Dili)
Type of contract
Special Service Agreement (SSA)
Duration:
4 weeks
Starting date
24 March 2010

Context
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people lining in the country adequate security.  

UNDP and UNMIT’s SSSU (referred to hereafter as UN SSR Team) have been assisting the government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1802, 1867. Accordingly, The Security Sector Review project supports the Government in reviewing the security sector to inform its reform and development, as well as to identify relevant technical assistance and capacity development needs. One of the priority capacity needs is the costing and financial analysis of the emerging needs of various security sector institutions.

Objective of the position

The purpose of this consultancy is to develop a framework for costing and financial analysis of the emerging needs of security sector institutions under the purview of the Ministry of Defence and Security (MoDS), and analyse their short and long term viability. The consultant will also put together a short training programme for such work, as an integral part of the capacity building process of the counterpart. The incumbent will build and develop the network of cooperation and support between and among the focal points from various security institutions by laying the groundwork for development of a unified Budgeting, Costing and Financial Analysis approach in security sector institutions.

Duties and Responsibilities
The incumbent will work in close consultation with relevant partners, including the Government, and the UN SSR Team. The responsibilities of the incumbent will include the following:

1.      In close collaboration with the UN SSR team and MoDS, study relevant documentation related to the Security Sector Reform and Development.    
2.      In close cooperation with the relevant officials in the MoDS and MoF, validate the needs expressed in various plans and assessments to establish the scope of the financial analysis framework and corresponding training programme.
3.      Conduct a costing and financial analysis of existing security sector plans and assessments under short-medium and longer-term scenarios agreed with MoDS and MoF.
4.      Present the results of this exercise for clearance to MoDS and MoF. These would feed into relevant trainings. 
5.      Develop and conduct a training programme for key budgeting, costing and financial management officials in various security sector institutions and MoF.
6.      Mentor the trainees in undertaking financial analysis and costing of the various strategic plans of the security sector institutions. 
7.      Present findings, get feed back and submit a Final Report on the result of the costing and financial analysis exercises and training programme.

Suggested Timeline:
The suggested timeline below is subject to further discussions with the Consultant and the UN SSR Project Team.
Days 1 – 5:        Review of relevant and available Strategic Development Plans, especially the Force2020 Plan, and Action Plans, Assessment Reports of various security sector institutions to identify needs to be costed
Days 6 – 10:      Validate plans with relevant security sector institutions and develop a framework for costing, financial analysis and training programme for staff of security sector institutions  
Days 10 – 15:    Socialise the framework and conduct the identified training
Days 16 – 20:    Submit and present Draft Consultancy Report. Review of report, and submission of finalised version. Report presented to members of the PMB and the UN SSR Team for inclusion in final SSD Report.

Outputs

The outputs of the consultancy will be: 

  • A Final Report describing the agreed financial analysis framework including costing for short, medium to longer-term scenarios, recommendations for prioritisation and sequencing of expenses. The report should also indicate a description of the skills gaps in the relevant institutions, propose a training programme and identify any potential destinations for study tours, courses (and potential training providers) for selected staff working on budgeting / financial management of the security sector.
  • A three day training programme for key staff to effectively follow the analytical work undertaken facilitated by the consultant.

Upon clearance by MoDS and MoF, the report will be presented to the Security Sector Review Project Management Board who will review, approve and guide the dissemination to relevant stakeholders.


Supervision
The incumbent will report directly to the UNDP SSR Project Manager and the SSR Project Management Board.

Essential Requirements
  • Advanced university degree (Master or equivalent) in Financial Management or Economics or related fields. A Bachelor’s degree  with a combination of relevant professional qualifications and experience in dealing with security sector financial analysis maybe accepted in lieu of advanced university degree   
  • At least ten years of relevant experience providing technical training and technical advice to security sector organizations and similar institutions on financial management/budgeting/costing, particularly of the security sector.
  • More than 5 years of experience in providing advice, estimates, and financial analysis of programs and projects particularly relating to Security Sector.
  • Experience in managing institutional reform/change processes including preparation of plans and programs for the reform process.
  • Experience in formulation of policies and procedures, rules and regulations inherent to the financial management of the security sector.
  • International experience as part of a multi-disciplinary team.
  • Excellent communication, interpersonal skills and cultural sensitivity.
  • Demonstrated skills in drafting strategies and reports.
  • Fluency in English is a must.

Desirable Requirements
  • Ability to work effectively in physically stressful conditions.
  • Experience in South East Asia particularly in Timor-Leste and knowledge of the current political context, specifically in regard to the development of the security sector.
  • Knowledge of Portuguese and or Tetum will be an asset
  • Familiarity with UNDP and UN Mission procedures

Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal; P11 forms on line by accessing this link: http://jobs.undp.org/cj_view_job.cfm?job_id=15154

Individual consultants must submit the financial proposal with a workplan. The financial proposal should include all necessary fees and cost related to the assignment, except the travel cost at the beginning and at the end of the assignment which UNDP will pay. UNDP will not cover any other additional expenses outside of the financial proposal. The financial proposal should be reasonable based on the TOR and proposed workplan.


The deadline for submitting applications is 11 March 2010.

Only short-listed candidates will be notified.

Women candidates are strongly encouraged to apply.

Tuesday, February 23, 2010

Peace Dividend Trust Timor-Leste, Marketing Associate (Re-advertised).


Marketing Associate
Job Description
Location
Dili, Timor-Leste

Duration
9 months, with a 3-month probationary period and potential for renewal

Context
Peace Dividend Trust fosters and implements innovations in peace and humanitarian operations. We are a non-profit foundation dedicated to making aid missions more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend.
Only a small fraction of contracts for goods and services in Timor-Leste are awarded to local companies. International organizations active in Timor-Leste source most goods and services abroad, or through large international companies operating in Timor-Leste. With an innovative approach, PDT is working together with local businesses, associations and international buyers located in Timor-Leste to increase local procurement in order to benefit the local private sector and economy.

Responsibilities and Duties
·         Develop a communications strategy/marketing plan that increases the visibility of Peace Dividend Trust and the Timor-Leste Marketplace project to two key stakeholder groups: international buyers and local vendors.
·         Direct research on market-related topics including key sectors and sub-sectors in Timor-Leste, procurement procedures of international buyers, and other relevant business development topics.
·         Manage advertising, the “Buy Local” promotional campaign, and events such as vendor fairs and conferences.
·         Develop innovative ways to promote local procurement through social media.
·         Oversee corporate messaging, including talking points, written materials, and success stories.
·         Represent PDT among the international buyer community and at other key events as required.
·         Perform other duties as assigned by the Country Director.

Reporting Lines
Reports to the Country Director and coordinates with key staff as required.

Qualifications
            • Fluency in English and Tetun is required. Experience in translation would be an asset.

            • Minimum of 3 years work experience.
            • University degree in a relevant field. Master’s degree preferred.
            • Experience working with small and medium enterprises in Timor-Leste.
            • Experience in marketing, particularly in the use of social media.
            • Excellent communication skills (written and oral) as well as networking skills.
            • Demonstrable experience in the organization of large scale events such as conferences and trade fairs.

Application Process
Interested candidates are invited to send a CV and brief cover letter by email to timor-leste@pdtglobal.org or directly to PDT’s office in Estrada Balide, Dili, Timor-Leste.
The position will remain open until filled.
Peace Dividend Trust would like to thank all candidates for their application, however only those short-listed will be contacted for further processing.


Tetum Version

Gerente ba Asuntus Merkadoria
Deskripsaun servisu nian
Fatin servisu
Dili, Timor-Leste

Durasaun
Fulan 9, ho probasaun de servisu ba periodu fulan 3 nia laran no iha potensia atu renova fila fali kontratu.

Kontestu
Peace Dividend Trust hatudu no implemeta inovasaun iha parte operasaun humanitariu ba dame nian. Ami nia organizasaun ne’e hanesan fundasaun non-profit nebe dedika ba ajudus misaun hotu atu efisiente, efektivu, ekuilibre no fo dame nebe forte nomos hetan beneficio dame nian.
Iha factus katak kontratu ki’ik kona ba sasan ou servisu balun mak manan hosi kompanha lokal sira. Organizasaun Internasional nebe activu iha Timor-Leste sosa sasan barak liu dereitamente husi rai liur, nomos liu husi kompanha bo’ot estrangeirus nebe operasiona iha Timor-Leste. Liu husi aprosimasaun inovativu, PDT servisu ho kompanha lokal sira, assosiasaun no sosanain internasional iha Timor-Leste atu hasae prokuramentu lokal nebe sei fo benefisiu ba seitor privadu no ekonomia.

Servisu no responsabilidades
  • Dezenvolve planu stratejia komunikasaun/merkaduria ida nebe aumenta visibilidade Peace Dividend Trust nian no projetu Timor-Leste Marketplace ba ba grupus importante rua mak hanesan; sosa nain internasional no vendedores lokal
  • Buka topikus nebe dereitamente iha relasaun ho merkaduria inklui seitor importante no sub-seitor sira iha Timor Leste, prosedur prokuramentu sosa nain internasional sira, no topiku seluk kona ba bisnis nebe relevante ba dezenvolvimentu seitor privado.
  • Meneja advertising, ba promusaun kampanha “Buy Local”, no eventus sira hanesan feira ba vendedores no konferensia sira.
  • Dezenvolve dalan inovativu oinsa promove prokuramentu lokal liu husi media sosial.
  • Toma konta mensajen kolaborasaun, inklui pontus kualia nian, hakerek materia no historia sucsesu nian.
  • Representa entre PDT no sosanain komunidade internasional sira ba eventus importante nebe premite.
  •  Halao servisu seluk nebe delega husi Country Director.



Linha Reportajen
Relata deretamente ba Country Director no halo kordenasaun ba staff importante sira nebe delega.

Qualificasaun
  • Hatene diak kualia lian Ingles no Tetun. Experiensia halo tradusaun nebe sei sai hanesan aset.
  • Minimum iha esperiensia servisu tinan 3.
  • Graduado Universidade nebe relevante. Master’s degree diak liu.
  • Experiensia servisu ho companha bo’ot ka medium iha Timor-Leste.
  • Experiensia iha marketing, partikularmente hatene uja ou halo koneksaun ho media social ou publiko.
  • Skill komunikasaun nebe diak tebes skill (hakerek no kualia) hanesan mos skil ligasaun/networking.
  • Hatudu esperiensia organiza eventus nebe skala bo’ot hanesan konferensia no feiras.

Prosesu aplikasaun
Konvida kandidatu sira nebe interese atu haruka CV ho karta/cover letter ba email timor-leste@pdtglobal.org ou direita ba edifisiu PDT nian iha Estrada Balide, Dili, Timor-Leste.
Posisaun ne’e sei loke to’o hetan kandidatu atu servisu
Peace Dividend Trust hato’o obrigadu ba aplikantes sira, maibe sira nebe mak tama shot list mak sei kontaktu atu tama ba prosesu tuir mai.



Peace Dividend Trust Timor-Leste, Business Verification Associate (Re-advertised).


Terms of Reference

Business Verification Associate
Peace Dividend Trust – Timor-Leste

Position Description
The Business Verification Associate will manage and direct the Business Verification sub-project of the Peace Dividend Marketplace - Timor-Leste (PDM-TL) project. This position functions directly under the country director and alongside the other associates of the PDM-TL project.

Location: Dili, with monthly travels to all districts within Timor-Leste

Duration: Probationary term of three months, with an extension option of up to one year and beyond.

Closing date: Posted 11 January 2010. Open until filled.

Responsibilities
The responsibilities include but are not limited to:
·         Overseeing overall operations of the Business Verification sub-project that performs the following activities: the verification and re-verification of new and existing business across each district, management of the PDM-TL Online Procurement Database and the dissemination of information detailing Timor-Leste’s growing private sector;
·         Managing a small team of Business Verification Assistants and monitoring their performance;
·         Formulating strategic work plans and organizing their implementation;
·         Guiding and assisting with the collection, organization and verification of detailed information of businesses across Timor-Leste to be entered into PDM-TL’s Online Procurement Database;
·         Providing weekly and monthly feedback to the PDM-TL Country Director in written and oral form;
·         Working closely with the office manager and other PDM-TL sub-project associates to streamline and improve all activities and services undertaken by the project;
·         Performing other duties appropriate to the post as agreed with the Country Director.


Qualifications
·         At minimum an undergraduate degree but a masters degree is preferred.
·         Developed leadership skills.
·         Fluency in English and Tetun required, as well as a working knowledge of written and spoken Bahasa Indonesia. Portuguese and other Timorese languages advantageous but not required.
·         Excellent organizational skills and attention to details.
·         Knowledge of logistics and the procurement process.
·         Experience working within the private sector of Timor-Leste is strongly desirable. 
·         Superior interpersonal and communication skills.


Application Process
To apply for this position, send a brief presentation letter and CV to Ms. Claire Parois at parois@pdtglobal.org  or directly to the Peace Dividend Trust office in Estrada Balide, Dili.

About PDT
Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. For more information, please visit our website www.peacedividendtrust.org . 


Tetum Version

Termos de Referensia
Business Verification Associate
Peace Dividend Trust – Timor-Leste

Deskripsaun Posisaun
Business Verification Associate sei meneja no organija sub-projektu verifikasaun negocio  Peace Dividend Marketplace – projektu Timor-Leste (PDM-TL). Posisaun ne’e nia funsaun sei deriji direitu husi country director no hanesan mos associate sira seluk iha projektu PDM-TL.    

Location: Dili, with monthly travels to all districts within Timor-Leste
Fatin Servisu, Iha Dili no sei hala’o servisu kada fulan ba distrito hotu-hotu iha Timor Leste tomak. 

Durasaun: Provasaun durante fulan tolu, no sei fo extensaun to’o tinan ida no liu.

Data Remata: Hahu loron 11 Janeiro 2010. Sei loke to’o hetan kandidatu atu prence faga refere.

Responsablidades 
Responsablidades inklui mais la limita ba:
·         Atu tau matan ba servisu sub-projektu verifikasaun negocio sira hanesan aktividades tuir mai: re-verifikasaun no verifika negocio foun no negocio nebe existe iha distrito hotu-hotu, meneja PDM-TL Online Procurement Database no deseminasaun informasaun hodi hasa’e setor privadu iha Timor-Leste.
·         Meneja equipa assisten verifikasaun negicio ki’ik ida no halo monitorizasaun ba sira nia servisu. 
·         Forma planu estrategia servisu no organiza implementasaun hotu-hotu.
·         Hatudu no ajuda atu koleta, organiza no verifika informasaun negoscio nebe detailu iha Timor-Leste nia laran hodi hatama ba PDM-TL Online Procurement Database.
·         Hato’o relatorio servisu iha eskrita no oral kada semana no fulan ba PDM-TL Country Director.
·         Servisu besik liu ho office manager no PDM-TL nia sub-projektu sira seluk hodi alkansa no eleva aktividade no servisu hotu-hotu  nebe hala’o iha projektu ne’e.
·         Hala’o servisu seluk ho apropriadu tuir postu nebe aseita husi Country Director. 


Kualifikasaun
·         Minimum ho kualifikasaun S1 se iha S2 (master degree) sei preoridade liu.
·         Dezamvolve skill lideransa.
·         Kolia Ingles no tetun di’ak inklui hakarek di’ak iha lian ingles no Indonesia. Portugues no lian seluk iha Timor laran mos vantagen mais la obrigatori.   
·         Iha skill di’ak kona ba organizasaun no atensaun ba detailu. 
·         Hatene kona ba servisu logistiku no prosesu prokuramentu.
·         Esperensia servisu ho setor privadu iha Timor-Leste mak vantagen liu.  
·         Iha komunikasaun di’ak no bele servisu hamutuk ho ema hotu. 


Procesu Aplikasaun
Atu hatama applikasaun ba posisaun ida ne’e, bele haruka karta aplikasaun no CV ba Sra. Claire Parois liu husi dirasaun e-mail parois@pdtglobal.org  ou bele lori direita ba iha edevisiu Peace Dividend Trust iha Estrada Balide, Dili.


Kona ba PDT
Peace Dividend Trust mak entidade non-benefisiario ida establese atu hala’o pas no operasaun humanitaria nebe efisiensia, efektivu liu no justu, hodi fahe pas no habelar pas ba ema hotu. Informasaun kle’an liu, bele visita ami nia linha website www.peacedividenttrust.org

UNDP, National Project Officer (Re-advertised), Deadline March 09, 2010.


Vacancy Announcement
Re-advertised

Project Title: Infuse Inclusive for the Under-served Economy
Post Title: National Project Officer - INFUSE
Duty Station: Dili, Timor – Leste
Contract Type: UNDP Service Contract (SC)
Duration: 6 months (Extendable)
Level: SB-4
Expected Starting date: April 2010
Organization Unit: UNDP/UNCDF, INFUSE Project
Entitlements/Benefits: Please obtain from the UNDP, Human Resources Unit


A.     Background and Organizational Context:
INFUSE is a UNCDF program implemented jointly with UNDP and the Ministry of Economy and Development from 2008 to 2012. The purpose of the INFUSE program is to increase access to sustainable financial services for the low income population by providing technical assistance, training, and loan capital to financial service providers. This project is managed by the INFUSE program team Chief Technical Adviser (CTA) and reports to the Management Committee for Inclusive Finance (MCIF: comprised of the Ministry of Economy and Development and donors to the program). The National Project Officer (NPO) will have the overall responsibility of day to day program coordination and support under the direct supervision and guidance of the CTA.  The NPO will work in close collaboration with a National Administrative / Finance Officer.

B.     Functions and Responsibilities / Key Results Expected
The NPO plays a substantive role in the INFUSE team in providing timely and high quality communications, operational, and reporting support and coordination for the implementation of all program activities.  The NPO also works in close collaboration with UNDP’s Operations & Support Teams to ensure coordination and conformity to UNDP’s established administrative, procurement, financial, reporting rules, processes and standards.  S/he will also assist in liaising with the MCIF members, partners and stakeholders.             
The key function is to provide daily coordination of program activities, and provide assistance and support to the program team in the implementation of INFUSE program activities to achieve successful implementation of the INFUSE program.                                                                               
1.        Assist in the administration and implementation of program delivery through various reporting systems, processes and procedures, and support results-based management. (Result: INFUSE contracting, awards, payments, and reporting will be completed quickly, transparently and without error.)
q          Assist in the preparation of regular program reports.
q          Present information/reports for identification of areas for support and interventions.
q          Research and resolve questions related to processing of Performance Based Agreements and procurement of services.
q          Coordination and management of day to day administrative and operational activities for the INFUSE program.
q          Serve as the responsible focal point for program monitoring and evaluation, and UNDP country program reporting and planning
q          Organize and facilitate workshops and meetings with partners and stakeholders.
q          Provide guidance on administrative and operational policies and procedure to the INFUSE team and to the partners on routine implementation of projects.
q          Analyze and identify operational and administrative problems, and develop creative solutions. 
q          Assist in processing of staff/workshop participants travel in line with procedures.

2.        Coordinate and provide administrative support and assistance to the Team in implementing the program. (Result: INFUSE has necessary support to efficiently and quickly process contracts and awards, travel, and requests for information.)
q          Coordinate with other INFUSE team members in conducting Administrative, Finance and Logistical functions and ensure timely and effective implementation of project activities;
q          Organize receipt of proposals and requests from potential partners.
q          Assist in preparing and processing performance based agreements.
q          Assist in the recruitment and contracting of short-term consultants and other procurement services
q          Manage and monitor the timely receipt of partner reports.
q          Assist in the follow up on reports from partners, including aggregating basic information and data provided.
q          Assist in the preparation of annual work plans and results reporting and conduct data collection as necessary.
q          Work closely with other departments for the consolidation of reports to UNDP and UNCDF management.
q          Prepare monthly progress updates, Quarterly and Annual reports to the GoTL, MCIF, UNCDF and UNDP;
q          Manage travel and logistical arrangements for INFUSE staff and for visiting missions and in obtaining visas for staff and consultants traveling to the field.
q          Maintain good communication and build relationships and networks with relevant ministries and government offices such as the MoED as well as key partners and stakeholders.
q          Transfer knowledge on program policies and procedures to local partners.

3.        Support to the effective functioning of the MCIF (Result: Regular MCIF run smoothly, requests are met quickly, efficiently and respectfully, and all meetings and correspondence with the Committee is tracked and archived)
q          Provide timely support to the MCIF in terms of effective communications, organization of meetings, calls, and videoconferences and ensure timely reporting.
q          Prepare documentation for MCIF meetings, prepare minutes, and track follow up.
q          Compile reports on project awards, track disbursements and expenditures against benchmarks.
q          Assist in tracking and reporting on mobilized resources.

4.        Support to Implementing Partners.  (Result:  relationships and partnerships developed, and mutual obligations met efficiently and respectfully)
q           Assist the implementing partners to comply with Performance Based Agreement obligations, including reporting.
q          Provide information from INFUSE and assist with finding answers to queries.
q          Arrange meetings and maintain communication channels.
q          Identify solutions for problems encountered by partners during project implementation
q          Research and collect information on partners that are presented in the media or public forums.

5.        Participation in knowledge building and knowledge sharing. (Result: INFUSE is viewed as a reliable, organized, and transparent source of information and takes the lead on sharing information with stakeholders in Timor Leste and the region.)   
q          Coordinate with UNDP and UNCDF’s communications and knowledge management teams.
q          Disseminate information on the program to stakeholders and partners.
q          Coordinate and /liaise with editors, translators, and printers of INFUSE reports, briefs and other knowledge products before publishing
q          Maintain knowledge product database of external materials collected by INFUSE staff.
q          Liaise with regional centers, UNDP country offices and development partners for information sharing
q          Manage logistical arrangements for conferences/workshops/meetings undertaken by the INFUSE Team.
q          Create information packages, letters of invitation relevant to upcoming events

5.  Enhanced learning and professional development.  (Result: Program Assistant is up to date on the latest skills and training needed to efficiently support the INFUSE team.) 
q          Enroll and completion of online learning courses – including mandatory UNDP courses related to Atlas, internal processes
q          Participate in training and capacity development activities
q          Pro-actively learn about the INFUSE program and microfinance sector to effectively support the program and its partners, and reporting obligations.

C.     Functional Competencies and Critical Success Factors:
In addition to specific job tasks, the NPO is expected to carry out their work with professional standards demonstrating the skills and behaviors as listed below.

Development an Development and Operational Effectiveness

Operational Effectiveness

q          Ability to organize and perform a variety of specialized tasks simultaneously related to Results Management, including administrative support to design, planning and implementation of program, managing data, reporting.
q          Actively follows up with others to advance tasks                                                                   
q          Provides guidance on policies and procedures
q          Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of program, managing data, reporting.

Leadership and Self-Management

q          Focuses on results for the client and responds positively to feedback
q          Consistently approaches work with energy and a positive, constructive attitude
q          Remains calm, in control and good humored even under pressure
q          Interacts with others in a professional, respectful, and friendly manner
q          Pro-active, takes initiative and creatively provides solutions to problems                               
q          Completes tasks efficiently and with minimum supervisory follow up
q          Manages own time and tasks effectively and efficiently
q          Carefully checks own work for accuracy and completeness
                                                           

Knowledge Management and Learning

q          Shares knowledge and experience
q          Actively works towards continuing personal learning, and applies newly acquired skills
q          Demonstrates openness to change and ability to manage complexities.

D.     Recruitment Qualifications:
q          Masters Degree or Bachelor’s degree, in finance, business administration, economics, accounting, marketing or a related field.
q          Depending on educational background, 2 (with master’s degree) to 4 (with bachelor’s degree) years of progressively responsible program experience
q          Experience with the UN organization/agency is an asset.
q          Experience in managing reports
q          Excellent writing, communication and organization skills;
q          High level of accuracy and reliability
q          Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

The deadline for submitting applications is 9 March 2010.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.