Showing posts with label Ministry of Health. Show all posts
Showing posts with label Ministry of Health. Show all posts
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Ministry of Health (Department of Planning), Monitoring and Evaluation Specialist, Deadlinen November 16, 2009.
Monitoring and Evaluation Specialist/Advisor
Government of Timor-Leste
Government Line Ministry
Closing date: 16 Nov 2009
Location: Timor-Leste
Dili, regional travel
Position Code: 5.C.4
Position Title: Monitoring and Evaluation Specialist
Unit: Department of Planning, Monitoring and Evaluation, Directorate of Planning and Finance MoH
Reporting to: Head of Department of Planning, Monitoring and Evaluation, MoH
Version: September, 2009
Position Start: November, 2009
Position End: November, 2010 (12 months – Initial term)
Input: First year
Probation: 3 Months
Assessment: Annual
Background of the Project
The Government of the Timor Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for the women and children, in order to accelerate the progress toward the Health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to and demand for quality health services, straighten management, human resource development, and support systems, and improve overall coordination, planning and monitoring.
The health sector has been among the best-performing ministries in terms of performance and budget execution, but the recent increases in government revenues poses a challenge to ensure efficient utilization and execution of both budgetary resources and international assistance, particularly at the district level.
Monitoring and Evaluation Technical Support position is established within the Department of Planning, Monitoring and Evaluation under the Directorate of Planning and Finance, MoH to capacitate the mentioned Department staff in the development of necessary M&E tools, guidelines policies and to provide training on data management and implementation of the routine monitoring activities for the MoH programs and projects.
As this activity complementing one of the main objectives of the Ministry of Health’s policy from 2009 onwards, this fundamental component will address critical gaps in supporting and scaling up the national response in various aspects including the following objectives:
a. To promote and increase local capacity performances in Monitoring and Evaluation System;
b. To improve and increase motivation for all local health professionals;
c. To ensure that Data and Information about health are available and accessed anytime;
d. To provide reliable data and Information by improving National and District Health Information database;
Objective of the Assignment
The M & E Specialist will provide ongoing support in terms of setting up Monitoring and Evaluation Tools and Health Reporting Mechanism for Central Health Services, National Hospital Guido Valadares / All Referral Hospitals, SAMES, National Laboratory, Institute of Health Science and other personalized Health Institution and all Districts Health Services.
Duration of the Assignment
The assignment will be initially for a period of 12 month, subject to review of satisfactory performance at the end of first 3-month probationary period. After completion of 12 months, subject to a full performance review, the availability of funding and the circumstances of the Ministry prevailing at that time, an extension of the contract may be considered.
Scope of Services
The Monitoring and Evaluation Specialist is required to do the following:
1. General requirements
- To submit monthly work plan base on the statement in the ToR/Duty Statement;
- To work effectively in the provision of work assignments;
- To actively participate in relevant meeting and forums;
- To be productive and timely in meeting work output requirements;
- To abide by policies and procedures of Ministry of Health and funding organization;
- To facilitate an effective and safe working environment and work in a manner that promotes safety for self and others;
- To promote good relationship with all MoH officials including all TAs and external partners as a mean of advocating the national interests;
- To ensure that the accessibility of the Data and Information are available and accessible for all service providers at the National and Districts;
2. Specific Responsibilities
The main job of M & E Specialist is to provide technical advice on the development of comprehensive M & E Plan, M & E tools and guidelines, M & E policies for the implementation of the National Health Programs and Projects. Specifically, the Specialist shall work closely the Head of the Department of Planning, Monitoring and Evaluation, MoH, and other relevant Departments with MoH and technical partners, stakeholders, including WHO. The main responsibilities of the incumbent are:
- To develop an integrated M&E Plan and M&E Tools for the Ministry of Health, Timor Leste.
- In coordination with other relevant advisor, to develop M&E Software;
- To work with M&E Officer within the Department of Planning, Monitoring and Evaluation to draft a comprehensive M&E Plan for Health Sector Strategic Plan – Support Service (HSSP-SP);
- Develop M&E operational guidelines for HSSP-SP and other related programs and project that shall serve as reference guide for the Department of Planning, Monitoring and Evaluation and MoH staff for planning and implementation of M&E activities.
- Develop training syllables and trainer’s guide for training on M&E activities for the Department of Planning, Monitoring and Evaluation staff specially and MoH generally, including Sub-Recipients of the HSSP-SP Grants.
- Under the instruction of the Department of Planning, Monitoring and Evaluation and in collaboration with relevant Department of MoH, Support the implementation of monitoring and evaluation activities for the programs and project implemented by the Ministry of Health and Non Governmental Organizations as MoH counterparts.
- Supported the Integrated Disease Surveillance System (IDSS) and Health Management and Information System (HMIS) to monitor the implementation of these systems, identify the gaps and provide recommendation to improve the system in terms of timeliness and completeness for the adequacy M&E purpose;
Institutional Arrangements
The M&E Specialist will work closely with the Head of Department of Planning, Monitoring and Evaluation as his/her counterpart on day to day basis.
The M&E Specialist will work under the supervision of Department of Planning, Monitoring and Evaluation, Directorate of Planning and Finance, MoH.
On contractual issues the specialist will report to the Head of Department of Partnership Management
Position will be based in the Capital City of Dili, Timor Leste, with intensive travel to District and Sub Districts/Health Posts.
Qualifications and Experience
It’s expected that the specialist will have the following qualifications and experience:
1. Master in Public Health or equivalent;
2. At least 5 years experiences in the area of Monitoring and Evaluation;
3. Skills and experience in Monitoring and Evaluation of Health Programs;
4. Experience working in developing countries;
5. Understanding of Health Service Management;
6. High level analytical and problem skills solving;
7. High level interpersonal and oral and written communication skills;
8. Skills in training and mentoring staff;
9. Ability to analyze and interpret M/E needs, risks and develop appropriate implementation strategies and programs
10. Ability to develop and maintain effective partnerships and networks with key stakeholders.
11. Good communication in English, (knowledge of Bahasa Indonesia or Portuguese is desirable).
How to apply
Email with cover letter CV to Ivo Freitas, Head of Department of Partnership Management, Ministry of Health, coniz2005@yahoo.com
or Marie Sardie, Human Resource Advisor, marie495084@yahoo.com
or Jayendra Bhatta, Central Procurement Advisor, jayendrahbhatta@yahoo.com
Reference Code: RW_7WVD7L-47
Ministry of Health, Hospital Service Management Advisor, Deadline November 16, 2009.
Hospital Service Management Advisor
Government of Timor-Leste
Government Organisation
Closing date: 16 Nov 2009
Location: Timor-Leste
Dili with travel to districts
Position Title: Hospital Service Management Advisor
Unit: Hospital Directorate
Reporting to: Dr. Ana Pereira Magno, National Director of Hospital Services and Referral
Version: 1
Position Start: December 2009
Position End: December 2011
Probation period: 3 months
Background of the Project
The Ministry of Health of Timor-Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for women and children, in order to accelerate progress toward the health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to, and demand for, quality health services, strengthen management, human resource development, and support systems, and improve overall coordination, planning and monitoring working within the Ministry of Health system.
Background to Position
When Timor-Leste emerged from conflict, it faced the challenge of rebuilding its health system from the ground up. Over 75 percent of health infrastructure was damaged or destroyed, and many senior-level staff, including some 85 percent of doctors, left the country. Preventive services such as immunization were effectively brought to a halt, despite attempts on the part of non-government organizations (NGO) to provide health services during the transition.
Since that time, rapid progress has been made in rehabilitating the health system, due in large part to an early focus on developing a realistic, pro-poor policy framework. The Ministry of Health (MOH) has responsibility for the provision of health services. A Health Policy Framework, Health Strategic Plan and Medium Term Expenditure Framework have been developed and approved, and the rehabilitation of facilities is nearing completion for the most part in accordance with the service delivery system defined in the policy framework. Systems for managing the human and financial resources needed to deliver the planned level of services to the community are being refined, and access to primary health care services has increased considerably. Many challenges remain, however. Prioritization of spending in the health has been essential to maintain the Government’s desired emphasis on cost-effective and pro-poor health care services that improve the health status of its citizens.
Objective of the Assignment
The purpose of this assignment is to support the Ministry of Health National Directorate of Hospital Services and Referral:
(i) To implement a system of policies and procedures to define appropriate standards of patient care, and delivery of services in the Hospital Services Package;
(ii) to define and implement an accountability system for patient outcomes, financial management and supply functions
(iii) to analyse staff and management professional development needs and develop a feasible plan for implementing strategies to meet those needs;
(iv) if appropriate, to assist the Ministry and/or hospitals to develop twinning relationships with appropriate institutions in neighbouring countries by identifying potential candidate institutions, supporting the Ministry in making initial enquiries, and in the development of appropriate contracts or memoranda of understanding to sustain the relationship;
(v) to advise on a framework for monitoring and evaluating progress in the implementation of the plan.
Scope of services:
The advisor, under the direction of the Director, National Directorate of Hospitals Division of the Ministry of Health will:
1. Work with the Directorate, to further develop Hospital based policy/procedures to improve professional standards and patient safety. These should be applicable to the whole hospital system but be tested in the 5 referral hospitals.
2. Advise on building and implementing accountability systems starting with clear accountabilities for patient care and outcomes, financial management and supply functions.
3. Support management in developing skills
4. Advise on strategies for staff professional development ( on the job)
5. With the Directorate, propose a practical system for monitoring and evaluating progress in implementation of these systems and management and staff development activities;
6. Support twinning arrangement activities between hospitals in Timor–Leste and Overseas.
The Advisor
The advisor will have comprehensive practical experience in the implementation Basic Package of health Services- essential services for hospitals, service delivery at the hospital level, strong management and clinical management and a demonstrated capacity to work effectively in cross-cultural settings. The consultant will have appropriate qualifications in hospital services management and a demonstrated record of achievement in management improvement, ideally in countries that have similar structural and capacity issues.
Activities
A 2 year contract is envisaged, with the initial analysis phase to take three months, following which a workshop of Ministry and Hospital managers, and World Bank technical and hospital advisors will agree detailed priorities, timelines and deliverables for the remainder of the assignment.
List of Reports, Schedule of Deliverables, Period of Performance
Reports and Deliverables
Inception Report: 14 days from commencement
Training and Capacity Building Program: 12 weeks from commencement
Progress Reports against work plan noting variation in from approved work plan. Every 3 months
Final Report: 14 days prior to completion
Project Quarterly Financial Reports Every 3 months and sent to donors and project implementers within the required timeframe quarter
Policy Matters
The exit strategy of the Hospital Service Package Commission should be incorporated in the elaboration of policies and procedures.
Working with the Directorate to provide advice with future Hospital based policy/procedures to improve professional standards and patient safety.
Technical and Management
By developing an operational document for HSP implementation using structures, organs and functions at the National Directorate and Hospitals, provides an enabling environment to the improvement of management of hospitals so they function effectively and efficiently as part of the health system.
The annual planning process of all hospitals should be done with the inclusion of the Directorate. The methodology and processes in the development of a common plan with the Directorate is essential.
The technical areas addressed by the Hospital Service Package Commission should be taken up as a guide and initial tool in selection of technical strategies.
Supervision/Coordination
The Advisor will facilitate the establishment of the links between the Hospital and the PHC service delivery system. A communications strategy to enhance supervision and coordination is a priority for the adviser to develop with the Director and the three departments at the Directorate.
Transfer of Knowledge
One of the core responsibilities of the Hospital Advisor is to establish an effective strategy to improve the capacity of the Hospital Management team in order to implement and maintain effective and quality service delivery. The Advisor is expected to develop an appropriate skill transfer program whereby through on-the-job training, distribution of tasks between the advisor and hospital management team.
Probation Period:
3 months from time of engagement. Prior to the completion of this period, the Ministry will decide if to continue the services of the consultant or not. If services are to be terminated, then 30 days notice will be provided, during this time the consultant is to handover all information, material, data and equipment relating to the service and in his/her position, to a person nominated by the Ministry.
Performance Assessment:
At the end of the contract period or annual basis, whichever is the lesser; the Ministry will provide an assessment of the Consultant’s performance and provide a written summary.
Data, Local Services, Personnel and Facilities to be Provided by the Borrower
The Ministry of Health will provide the following items for use by the consultant:
a. Office space within the National Directorate of Hospital Service Referral, office furniture and access to office equipment, phone and email.
b. Vehicle for travel outside of Dili only (not private use)
c. Rooms, as required, for training and meetings.
d. Consumables related to normal performance of services, including training.
Essential
1. A Masters in Hospital Management or Masters in Health Management.
2. At least 10 years of experience in a hospital management in a resource poor or fragile states environment.
3. Comprehensive practical experience in the implementation Basic Package of Health Services
4. Experience in service delivery at hospital level
5. Management skills and clinical knowledge and achievements in management improvement
6. Excellent communications skills and an ability to work with people from a diversity of backgrounds;
7. Fluency in English.
Desirable
1. Language ability in Portuguese, Tetum, Spanish or Bahasa Indonesian
Duration of the Assignment:
The assignment will be initially for a period of 24 months, subject to review of satisfactory performance at the end of the first 3-month probationary period; subject to a full performance review, the availability of funding and the circumstances of the Ministry prevailing at that time, an extension to the contract may be considered.
Reporting:
On a day-to-day basis the advisor will report to Dr. Ana Magno, the National Director of the Hospital Services and Referral, with frequent contact with Director Heads of
Duty Station: Position will be based at the Ministry of Health in Dili. However, there may be occasional travel to the districts.
Thursday, October 15, 2009
Monday, September 14, 2009
Tuesday, August 25, 2009
Monday, August 24, 2009
Thursday, August 13, 2009
Monday, July 27, 2009
Monday, July 20, 2009
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