ADB, Senior Administrative Assistant, Deadline May 24, 2010.

ADB, Operations Assistant, Deadline April 14, 2010.

ADB, Project Implementation Officer, Deadline March 22, 2010.

ADB, Portfolio Management Officer, Deadline February 12, 2010.

Portfolio Management Officer

The ADB-Special Liaison in Timor-Leste (SOTL) was established to assist its Headquarters in the implementation of projects and programs, in project processing, country programming, and economic and sector work. It also coordinates ADB’s activities with other resident diplomatic and donor missions, NGOs, academic institutions, local think tanks, private sector and other members of the civil society.

Description of Responsibilities

To assist the RM in handling loan/TA administration, portfolio management, sector work, and other general sector activities.

For more details about the position, visit www.adb.org/Employment/Local/default.asp

Reporting Arrangement

The position reports to the Head, Project Administration Unit.

Selection Criteria

Specific criteria include

·         suitability to undertake the responsibilities mentioned at the required level

·         bachelor's degree in Economics,Business Administration, Finance or Engineering, preferably at post-graduate level, and exposure/experience in project administration/management

·         at least 5 years of professional experience in project administration/management

·         some exposure to the various stages of the project cycle (e.g. project planning/feasibility analysis; detailed design; project implementation/construction supervision/contract management) is desirable

·         experience in working for ADB or World Bank or other multilateral/bilateral funded projects is an advantage

·         sound knowledge of government institution/administrative systems/procedures in project implementation and management. Sound knowledge of competitive bidding procedures and exposures to the domestic construction and consulting industries in the host country.

·         experience/exposure to designing and implementation of electronic procurement systems would be an advantage. Exposure to project implementation procedures, particularly procurement and consultant guidelines and/or FIDIC conditions of contracts in internationally-financed projects.

·         ability to participate in multi-disciplinary missions or lead a mission of technical specialists

·         client focus and commitment to results

·         effective report writing and communication skills in English. Proficiency in word processing, spreadsheets analysis and information technology.

·         familiarity with local languages and institutions

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package.  It is open only to persons who are nationals and residents of Timor-Leste.  The position is for a 3-year fixed term appointment.

ADB offers a competitive salary and benefits package applicable to local staff. While the position advertised is for the Special Liaison Office in Timor-Leste, ADB staff may be required to serve in any location outside the Resident Mission at the discretion of Management.

Send application quoting Ref. No. EXT-NO-10-001-SOTL by 12 February 2010 to:

Resident Representative

Special Liaison Office in Timor-Leste

Asian Development Bank

ADB Building, Avenida Dos Direitos Humanos Dili, Timor-Leste

Fax: +670 332 4132

Email: <mailto:bdesousa@adb.org>bdesousa@adb.org

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.  Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.

www.adb.org/sotl

ADB, Community Consultations for Rural Development (Ermera Area).

Community Consultations for Rural Development /

Livelihood Enhancement and Peace Building

Background

Timor-Leste has made significant progress since independence in 2002. It has a reasonable rate of growth, rising oil revenues and large aid flows yet it remains a fragile situation characterized by persistent poverty, internal instability and deteriorating access to services. Most of the population relies on subsistence agriculture, infrastructure is poor, and agricultural production is very low. Hardship was compounded through civil unrest in mid 2006 that led to a break down in law and order and widespread population displacement. There has since been progress in addressing issues such as petitioners (former soldiers alleging discrimination), return of displaced people, and security sector reform. However, society, especially in the rural areas, is strongly segmented according to ethnic roots, clan ties and colonial ties and when overlaid with the struggle for independence and resettlement, traditional and elected power bases and political affiliations, the potential for conflict remains significant.

Following a request by the Government of Timor-Leste, ADB is exploring the options to rehabilitate the water containing structures of the Eraluo Lake located in Ermera District, about 30 km away from the capital city of Dili. The Lake used to be a natural lake, and in early 1990's two low dams were constructed to contain water for leisure and irrigation purposes. Currently, the lake is silted, the structures are broken, and a leakage and an overflow from one of the dams created a serious soil erosion problem near the lake. Communities around the lake would like the dams are rehabilitated so that the lake can contain water all around year for fish ponds, horticulture and eco-tourism, thus diversifying livelihoods and income generating opportunities. Currently, most households are engaging in subsistence farming and coffee which needs productivity improvement to address food security issues and low yields.

Ermera district hosted several camps for internally displaced people from the 2006 conflict when 37 people were killed, around 3,000 houses were destroyed and over 2,000 severely damaged, and an estimated 150,000 people were displaced. The causes of the crisis included political rivalries, divisions between “easterners” and “westerners,” but also chronic poverty and a large and disempowered youth population. Over 64 percent of Ermera's population is less than 25 years old. Poor access to education and health and lack of employment opportunities outside agriculture has created a large number of unemployed and underemployed youth, and there are increasing concerns that this may contribute to further violence and civil unrest. Ermera was a significant focus of violence and political activity during the problems of 2006. In Ermera the Democratic Party (PD) has stronger local support than Fretilin. A PD supporter was killed in Ermera during the 2006 violence and tension around this issue remains. In addition, there are several martial arts groups that contributed to a violent clash in 2007 when 11 people were killed and over 70 houses were burnt down. Compared to many other rural areas Ermera levels of income are more variable. Farmers in the high hills receive an average income of $200 per year from coffee the only major export of Timor-Leste. Social identities are quite localized in Ermera and competition for benefits from government and donor programmes is very high.

Potential conflict is a major risk for any development intervention in this area, and in order to ensure that program activities not only take a do-no-harm approach but also promote peace building among community members through development activities, community participation is crucial. Meaningful community participation in the program design, implementation and monitoring and evaluation will contribute to greater ownership of the program by the community and ensure more effective and successful program implementation. Carefully designed community consultations will provide opportunity to promote mutual understanding and consensus among different groups within community, thus contributing to stability and peace. With a perspective of an integrated rural development program in selected districts in Timor- Leste including Ermera, ADB will pilot a conflict sensitive, peace building approach in community consultation and participation for the Eraluo Lake rehabilitation. The design and implementation of such a conflict sensitive consultation process will additionally provide important lessons and methodologies, not only further interventions in Ermera, but also for future ADB projects in Timor-Leste as well as ADB programs in other fragile, post-conflict situations.

Objective of the Assistance

To strengthen the design and implementation of the proposed Ermera Livelihoods and Productivity Project through the development and testing of a pilot conflict sensitive consultation process.

Implementation Arrangements

Two consultants, an international Social Development Specialist and a local Community

Development Specialist will be recruited under the RETA-7269 Supporting ADB’s Engagement in Fragile Situations to undertake the consultations. Additional technical backstopping will be provided by the Coordinator of the RETA. The terms of reference of the two experts are outlined below. Implementation will take place for 6 weeks from January 2010.

NB. A pre-feasibility assessment will be conducted by a water resource management specialist and an environment specialist to assess the dam failure factors and determine approaches that would ensure technical soundness and environmental sustainability in the rehabilitation of the Lake Eraluo. The community consultation team would also work closely with the pre-feasibility team in facilitating community engagement and feedback and ensure that the work of prefeasibility team is well informed with inputs from different stakeholders and interests and well communicated to the community. The pre-feasibility assessment will inform more in-depth assessments that will be conducted under a Project Preparation Technical Assistance. The community consultation work will contribute to the project preparation process as well as project design by identifying conflict factors and appropriate consultation approaches and methods.

Consultant Terms of Reference - Community Development Specialist

This consultant working under the supervision of the Social Development Specialist will support the development and implementation of the community consultation process in particular ensuring that the process addresses local conflict sensitivities and social norms, identifying and liaising with relevant informants and leading field consultation work. The Community Development Specialist will:

1. Support the Social Development Specialist to undertake the desk research including identification of relevant documents, identification of key informants, interviewing key informants and reviewing and summarizing key documents particularly information in Tetum language.
2. Assist the Social Development Specialist in liaison with MSS on conflict mapping and lead the fieldwork on conflict assessment/conflict mapping including the provision of technical and logistical support.
3. Support the water resource management specialist (working under a separate mission) to identify key stakeholders in respect of the Eraulo Lake rehabilitation. Together with the Social Development Specialist and Water Resource Management Specialist identify the consultation needs in respect of the pre-feasibility assessment of the Eraulo Lake rehabilitation.
4. Support the Social Development Specialist in the development of a conflict sensitive plan for community consultations that will identify priority needs and provide feedback on potential areas of interventions under the proposed project. In particular undertake a stakeholder analysis and ensure the cultural appropriateness and logistical feasibility of the consultation plan.
5. Conduct community consultations (with support from dialogue teams if feasible) that encompass key stakeholder groups including minority groups (women, youth, returned IDPs, elder, landless farmers, etc.), local formal and informal leaders, local businesses, community based groups etc.
6. Contribute to the reporting process as proposed by the Social Development Specialist including
• a socio-economic brief of the communities around the Earulo Lake,
• a summary conflict mapping and assessment of conflict issues in relevant communities
• proposed design and process for conflict sensitive community consultations;
• findings from community consultations including community concerns, acceptance and conditions for proposed rehabilitation work and process as input to water resource management specialist and environment specialist,
• lessons learned and recommended activities and approaches to be integrated into the future project for peace promoting rural development.

Experience: at least 5 years (for international) of relevant experience in applying community development, rapid rural appraisal, gender analysis, conflict mapping, and various participatory approaches. Proficiency in Tetum language required.

Additional Support

As well as direct inputs from the hired consultants, support in the form of technical backstopping will be provided by the Fragile Situations Support Team. This could include (but is not restricted to) a support visit by the TA Coordinator (RETA 7269) towards the end of the assistance to facilitate lessons learned, the provision of ongoing distant support to the consultants on the development and implementation of the consultation and monitoring of the impact of the consultancy. The exact details of the additional support will be agreed between the Focal Point for Engagement in Fragile Situations and the Project Team Leader.

ADB, Senior Administrative Assistant, 17 April 2009

Administrative Staff -- Field Office
INT-AS-09-002-SOTL 01 Apr 2009


Title : Senior Administrative Assistant
Department : Special Liaison Office in Timor-Leste (SOTL)

Position ID: 02017

Level: 5

1. JOB PURPOSE:

To perform full secretarial services for the Country Director and other administrative assistance for the Resident Mission, and provide statistical and analytical support to country programming, and project and technical assistance processing and administration.

2. EXPECTED OUTCOMES:

Mail/Written Communications/Follow-upEnsures that all correspondence and documents for supervisor are correctly typed and prepared in compliance with ADB's standards; composes and sends out routine letters; drafts more complex correspondence for signature of supervisor.

Ensures that all incoming mails are logged, properly distributed, and promptly brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.

Oral Communications/Internal & External ContactsProvides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from callers and visitors, establishing the nature and priority of requirements of unexpected visitors to ensure that they are routed in a timely manner to the concerned staff.

Coordination/Calendar/TravelEnsures the effective coordination of supervisor's schedule by maintaining diaries and arranging appointments, meetings, travel and accommodation as specified by the supervisor and in accordance with ADB procedures. Coordinates the various activities such as meeting arrangements to ensure that the supervisor's instructions are passed onto the concerned staff.

Office AdministrationEnsures that office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
Tracks the flow of documents with the use of database for effective monitoring to meet deadlines.

Maintains a log of visiting missions.

Acts as attendance/leave/overtime coordinator.

Operations Support/Data Analysis/Report GenerationProvides statistical and analytical support for activities relating to country programming, and project and technical assistance (TA) processing and administration, such as in the preparation of the country strategy and program updates, review and update of the Program Preparation Information System database, recruitment of consultants and documentations, update of the technical assistance performance reports and preparation of the project and TA completion reports.

Collects, compiles and analyzes relevant information and data related to the office to produce routine and/or ad hoc statistics/reports as instructed.

OthersPerforms any other duties as may be assigned, for example preparing draft minutes of meetings, keeping records of meetings held, decision taken, etc..

3. EDUCATION REQUIREMENTS:

Bachelor's degree

4. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:

Suitability to undertake the responsibilities mentioned above at the required level. At least 5 years of work experience.
Excellent command of written and spoken English. Excellent typing skills. Good knowledge of stenography preferred.
Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used within ADB.
Good coordination and interpersonal skills and supervisory skills. Ability to coordinate proper distribution of tasks among other secretaries. Ability to work with individuals from different cultural/national backgrounds.
Thorough understanding of the role and function of the office and a good general understanding of the organization's purpose.
Good working knowledge of ADB's procedures, formats and standards relevant in the performance of secretarial work.
Ability to work with minimum supervision and exercise judgement on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
Familiarity with local languages and institutions.

5. CORE COMPETENCIES:

Technical Knowledge and Skills
Can perform the job independently
Recognizes and corrects things that are wrong
Can answer all routine queries and questions
Client Orientation
Sees colleagues and other departments as clients as well as external contacts
Speaks and acts with respect towards clients
Makes changes to help clients when their needs change
Achieving Results
Manages time to ensure work is completed to deadlines and targets
Prioritizes to ensure important deadlines are met
Manages obstacles to getting work done
Working Together
Regularly assists others in their work
Has supportive and cooperative relationships with other colleagues in the team
Complements the work of other team members
Learning and Knowledge Sharing
Learns new things and keeps knowledge and skills up to date
Volunteers for training and development
Explains new methods of work to colleagues and voluntarily shares useful information

6. IMMEDIATE REPORTING RELATIONSHIPS:
Country Director.

7. IMPORTANT INSTRUCTIONS:
· Applicants should use the Applicant's Information Sheet (applyfrm.xls) available electronically in drive W:\TEMPLATE\BPMSD or in the Forms Management Database in Lotus Notes (Form No. 320). Applications must be submitted to the Resident Representative not later than close of business of 17 April 2009. Late applications will not be accepted.
· APPLICANTS SHOULD COPY THEIR APPLICATIONS TO THEIR DIRECTOR AND RESPECTIVE SUPERVISORS.
· Staff on probation are not eligible to apply. Applicants for promotion must have served at their personal level for at least two years and in their current position for at least one year. Those applying for lateral transfer must have served in their current position for at least 12 months (reference A.O. 2.03, paragraph 5.4).
· Applications from qualified ADB staff will be considered first before external applications.
· The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Timor-Leste.

ADB Project Administration Specialist Deadline 31 August 2008

Asian Development Bank

Project Administration Specialist-Staff Consultant

The ADB-Special Office in Timor-Leste (SOTL) was established to assist its Headquarters in the implementation of projects and programs, in project processing, country programming, and economic and sector work. It also coordinates ADB’s activities with other resident diplomatic and donor missions, NGOs, academic institutions, local think tanks, private sector and other members of the civil society.



Description of Responsibilities
The staff consultant shall assist ADB’s Resident Representative in Timor-Leste administer ADB’s portfolio of technical assistance (TA) and investment projects (projects) that are devolved to ADB’s Special Office in Timor-Leste (SOTL). The consultant will also support other SOTL operational responsibilities relating to programming, preparing, processing, and delivering ADB development assistance to Timor-Leste. The consultant will be located within SOTL and will be supervised by the Resident Representative.

Specific responsibilities to include:
The staff consultant shall provide the following TA and project administration services:

Programming
Assists the Resident Representative (RR) and missions from ADB Headquarters in collecting, verifying and compiling data for use in preparation/updating of various reports, e.g. country strategy and program and/or updates.

Portfolio Management
Assists the RR in preparation of SOTL’s work program for TAs and projects currently administered and monitors monthly achievements against targets of key results areas.
Collects, compiles and summarizes data/statistics for generation of periodic reports on project administration, closing of projects, completion of TA projects, anticipated grant savings in projects, status of project implementation for co financiers, status of selection and contracting of consultants and progress in the preparation of Project Completion reports in timely manner.

Mission Support and Participation
Supports TA and project administration missions from ADB Headquarters (HQ). Participates in SOTL TA and project administration missions as required, e.g. inception, review, mid-term, and project completion report mission by providing inputs in preparation of MOU/Aide Memoir, and assistance in collecting data on contract awards/disbursements, reconciliation of project accounts, compliance with loan covenants, in familiarizing Executing Agencies with ADB's grant procedures and in assisting them in preparation of various reports and applications.

Documents Review and Correspondence
Contributes to the review of various documents, i.e. bid documents, prequalification of bidders, contract awards, project-related issues, etc.

Focal Point Duties/Responsibilities
Acts as central contact/information point for activities at HQ for in-house/external queries/inquiries, and as an essential backbone for HQ to fulfill its mandates/achieve its objectives. Assists in paper trail of PAU matters, in paper trail/other requirements in processing of projects. Follows-up with HQ on submission of PAU reports for consolidation for Timor-Leste.

Provides other general administrative support to ensure efficient operations in HQ.
Provides advice, consults and discusses with Timor-Leste Government officials and donors about issues related to ongoing TAs and projects administered by SOTL. Assist in liaison with these officials and those from concerned department/s in HQ;


Reporting Arrangement
The position reports to Resident Representative.

Selection Criteria

Specific criteria include

§ suitability to undertake the responsibilities mentioned at the required level.
§ Preferably bachelor’s degree .
§ at least five years of work experience would be considered an advantage
§ excellent command of written and spoken English
§ advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB.
§ good coordination and interpersonal skills; ability to work with individuals from different cultural/national backgrounds.
§ ability to work with minimum supervision and exercise judgment on matters of confidentiality and those requiring urgent attention in the supervisor’s absence.
§ familiarity with local languages and institutions.



The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Timor-Leste. The position is for a two-year appointment. ADB offers a highly competitive salary and benefits package applicable to local recruited consultant.

Send application quoting Ref. No. EXT SC-001-08-SOTL by 31 August 2008 to:

Resident Representative

Special Office in Timor-Leste
Asian Development Bank
ADB-World Bank-IMF Building
Avenida Dos Direitos Humanos
P.O. Box 62, Dili, Timor-Leste
Fax (670) 332 4132
Email: bdesousa@adb.org

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.