Employment Basis2 months appointment with possible extension as required
Start DateMay 2010
Background
The Timor-Leste Rural Water Supply and Sanitation Program (BESIK) is funded by the Government of Australia through AusAID to provide assistance to the Government of the Democratic Republic of
Timor-Leste for the development of rural water supply and environmental health activities in Timor-Leste. The Managing Contractor for BESIK is IDSS.
Females are strongly encouraged to apply for this position.
Scope of Position
The Finance Assistant will work closely with the Finance and Administration Manager to help day-to-day admin and financial management.
Key responsibilities:
To check all acquittals related to imprest account activities and follow up with required signatures of the relevant advisers,
To fill in financial forms of imprest account activities,
To handle payment of perdiems or other expenses related to imprest account activities,
To do photocopying and filing of all financial documents of operational and imprest account activities,
To help process the payment and bank withdrawal of operational and imprest account cheques,
To help pay staff perdiems and other daily operational expenses,
To carry out other related administrative and financial works as required.
Skills and experience:
Minimum qualifications of Diploma 2 finance or accounting or relevant field.
Proven skills and experience in admin and finance management.
·Computer literacy preferably Excel, Microsoft word and e-mail usage.
The Timor-Leste BESIK (Be Saneamento no Higiene iha Komindade) program is funded by the Government of Australia through AusAID to provide assistance to the Government and civil society organisations of the Democratic Republic of Timor-Leste for the development of rural water supply, sanitation and hygiene (RWASH) activities in Timor-Leste. Assistance is provided as a contribution to a Sector Wide Approach reflected in the Sector Strategy. The Managing Contractor for BESIK is IDSS.
The National Engineering Advisor (NEA) will support the delivery of CFET (GoRDTL Projects) & BESIK development funds for the Rural WASH sector through:
Provision of technical advice and support to DNSAS at national and district level (SAS);
Building the capacity of DNSAS/SAS and the project partners through mentoring, training, consultation and direct support; and
Supporting the decentralization of capability to planning, design and implementation.
The role of the NEA will be complemented by two District Engineering Advisers (DEA’s). The NEA/DEA’s will provide quality assurance to the CFET/RWSSP funded activities. Together with the WSSA and other advisers, the NEA/DEA’s will enable DNSAS/SAS and project partners to execute the CFET/RWSSP budget and accelerate the increase of rural water & sanitation coverage of Timor-Leste.
Responsible to: Water Supply and Sanitation Adviser (WSSA)
Works with: Designated G-RDTL counterparts and the District Engineering Advisors (DEAs) on a day to day basis and all other long and short term advisors and Locally Engaged Staff (LES) as required
Line Management of: 2 locally engaged technical staff
Duration: For the period of the contract
Location: Dili,Timor-Leste with travel to the Districts when required
.
KEY OBJECTIVES OF THE POSITION
Planning and Policy
In coordination with other BESIK staff provides support to DNSAS and relevant SAS offices (4 districts):
To prepare budgets and operational plans in line with national budget and planning systems
to provide direct support to the use of appropriate guidelines for Community WASH and systems to monitor the use of the updated Community Water and Sanitation Guidelines;
on the development, use and on going management of water asset management system;
to decentralize the Planning & Design capacity to SAS offices
engage with key partners working at district level on support to DNSAS
Provide management to the maximise the quality of delivery of water systems
Working with the BESIK staff to:
Provide support to selected District SAS offices to strengthen their capacity for the delivery of integrated WASH initiatives in partnership with others (District Health Services etc).
Identify specific capacity building requirements (technical training, mentoring and scholarship) required by the DNSAS/SAS technical officers and project partners and assist in developing, or supporting identified training & mentoring with regard to the sustainable delivery of rural water supply systems & sanitation facilities;
Support DNSAS to develop & implement quality assurance systems to implement CFET funded activities;
Support SAS to monitor CFET projects and to respond to issues identified, working with technical and community development staff, with consideration to gender equity and social inclusion.
Ensure that BESIK funded water & sanitation systems being implemented are following quality assurance systems, including best practice appraoches to promote gender equity, community engagement & management and social inclusion.
Provide technical advice and support to DNSAS with the ongoing management and implementation of the technical activities required to meet the water needs of rural Timor-Leste in the target communities;
Support DNSAS to manage the contract to produce Master Plans for District Town Water Supply systems.
Mentor the DNSAS staff in planning, detailed engineering design, quantity survey, tender estimates and preparation of bills of quantity;
Sustainable Access to and Use of Groundwater Resources
Liaise with Directorate for Water Resource Management on development of sustainable management of ground water resources
Provide support to DNSAS Planning & Design Department on increasing capacity to access groundwater.
Coordination
Working with other BESIK staff support DNSAS to
Coordination with range of sector stakeholders – other GoRDTL departments, NGOs, UN agencies and Donors.
Provide specific technical inputs to other donors, NGOs, Government Departments in the rural WASH sector
Manage the RWSSP component on sustainable WASH delivery
Engage with other BESIK advisers and others on strategies and activities to increase sustainability of rural water systems
Assist the Program Team Leader to update an annual plan and the rolling work plan for the ongoing implementation of RWSS infrastructure;
Ensure that environmental risks are assessed during the planning, survey, design and implementation of all physical activities, so that there are no negative impacts;
Line management of 2 locally employed technical program officers using BESIK systems for performance management
Manage BESIK budget for specific water initiatives
Reporting as required
Support for Short Term Advisers and inputs to AusAID as required
Comply with all program operational, administrative and contractual requirements; and
Other duties as may be required by and in agreement with the AMC or AusAID
SKILLS AND EXPERIENCE
Required:
A degree in a relevant field in Water supply and Sanitation;
Demonstrated high level knowledge and experience of the effective and sustainable provision of water and sanitation for rural communities in less developed countries;
Experience in integrating social component to community water management including experience in promoting gender equity across all aspects of the program
An understanding of DNSAS budgeting process, procurement and management systems;
Demonstrated capacity to work effectively with counterpart staff; and
Facilitation and conflict resolution skills.
Desirable:
Country experience and working knowledge of the Tetun or Indonesian language.
PERSONAL ATTRIBUTES
It is essential that the WEA can establish effective working relationships with the full range of key stakeholders, including senior government officials, national staff, Program officers and staff of development agencies. This requires qualities of genuineness of approach and integrity, in order to build mutual respect and trust. The key personal attributes of such a person include:
Sensitivity to other cultures;
Demonstrable capacity to work well with others particularly peers in team settings and informal situations;
Ability to work according to agreed principles and model the desirable behaviours including openness, cooperation, a focus on the wider goals, and able to handle conflict appropriately and constructively;
Sensitivity to and ability to act appropriately in the Timorese culture;
Flexibility, responsiveness, discipline and patience; and
Commitment to engaging communities and civil society in processes leading to policy and operational reforms.
* BESIK is the Tetun acronym of the Rural Water Supply & Sanitation Program (RWSSP).
BESIK*(Be Saneamento no Higiene iha Komindade) is recruiting a National Engineering Adviser to be based in Dili, Timor-Leste. BESIK is an Australian Government Initiative funded through AusAID. This is a 2 year position.
To request any information or to apply for this position please contact Cindy Colla on cindyc@idss.com.au .The closing date for this position is 1 March 2010.
Women candidates are strongly encouraged to apply.
National Community Development Officer Job Description July 24, 2009
Reports to: RWSSP Community Development Advisor Duration: Two years, with possible extension Location: Timor Leste, based in Dili with frequent travel to the Districts
1. Scope of Position :
The RWSSP National Community Development Officer (NCDO) will work with RWSSP District Community Development Officers and DNSAS staff to improve with the implementation of the RWASH activities. Under the supervision and guidance of the Community Development Advisor, the CDO will supervise RWSSP contractors and partners.
The NCDO will work with the Community Development Advisor to strengthen the skills and implementation capacity DNSAS, SAS, NGO’s and communities to improve access to RWASH services. The CDO will provide other support as described below to the Community Development Adviser in the implementation of the Community Development Strategy. Community Development will work with and be supervised by the Community Development Advisor.
In carrying out this role, Community Development Officer will also work with:
Community Development Advisor and those who are responsible for coordination and monitoring of all activities at the District, Sub-district and suco level.
Social Training team (Social Training Advisor, National Training Officers) to define and deliver trainings which further community development objectives
RWSSP administration and logistic staff.
Counterpart staff from the National Directorate for Water Supply and Sanitation Service (DNSAS) of the government of RDTL.
2. Key Responsibilities and Duties
Support DNSAS to develop and provide support to facilitators using Community Engagement/CAP and community management training modules;
Monitoring and evaluation of RWSSP contractors
Assist District CDOs/District Facilitator Managers to carry out their activities, especially on planning, monitoring, documentation and reporting.
Support DNSAS/DASD to provide ongoing monitoring and support to SAS-Districts in their role of supporting communities that have access to RWSS;
Provide training to appropriate DNSAS and NGO staff to strengthen community engagement and management, civil society forums and networks to improve the management of rural WASH.
Work closely with the Social Training team to identify training needs, develop methodologies and delivery trainings.
Assist in the development and implementation of a Community Development Implementation Strategy and Workplan
Carry out basic research and data collection as required as part of R&D work.
Coordinate with the stakeholders on the environment management/resource management issues and monitor the promotion of best practices in RWSSP supported activities.
Assist CDA in managing the community development and related components of RWSSP.
3. Skills Required/Preferred Required
experience working with social/community development, particularly in the rural water supply, sanitation, and hygiene sector
experience in developing and providing training to all levels, from Trainers to the community
experience on gender, poverty and social equity issues.
experience in facilitating meetings with Program Staff and stakeholders.
experience in project management skills
demonstrated experience of working effectively with a team of international consultants; and
experience in research and development including reporting skills.
excellent communication skills in a cross-cultural environment.
proficiency in Tetun and Bahasa Indonesia
Desirable
proficiency in English and Portuguese;
experience working and delivering results in an AusAID-funded project; and
experience working in a public administration environment.
Personal Attributes It is essential that the CDO can establish effective working relationships with the full range of key stakeholders, including government officials, international staff, and communities. This requires qualities of genuineness of approach and integrity, in order to build mutual respect and trust. The key personal attributes of such a person include:
sensitivity to other cultures;
demonstrable capacity to work well with others particularly peers in team settings and informal situations;
ability to work according to agreed principles and model the desirable behaviours including openness, cooperation, a focus on the wider goals, and able to handle conflict appropriately and constructively;
flexibility, responsiveness, discipline and patience;
commitment to engaging communities and civil society in processes leading to policy and operational reforms;
Application Process
Interested candidates should send a cover letter, current CV and professional references by email to dacruza@idss.com.au or delivery by hand at RWSSP Office at DNSAS Compound.
Deadline: 14th FEBRUARY 2010
Only short-listed candidates will be contacted for interview.
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