EducationDevelopmentCenter is seeking a Finance Officer for a USAID-funded youth program called Prepara Ami ba Servisu (PAS). The position is for four months and will report to the Finance and Administration Manager.
Project Description
PAS will provide minimally-educated rural men and women, ages 16-30, with a 8-month workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. The program combines formal instruction with on-the-job training in some of the country’s most rural areas.
Job Responsibilities
Collect, review, and process payment requests
Collect and verify timesheets
Prepare and transmit monthly accounting reports to the home office
Assist with asset management
Assist with budget tracking
Help to ensure all transactions are properly authorized
Reconcile and manage office petty cash box/accounts
Reconcile travel advances
Maintain files with copies of supporting documents
Maintain QB accounting system
Perform other accounting duties as assigned
Organizational Relationship
Supervisor: Finance and Administration Manager
Required Job Qualifications
§ University level/degree in Accountancy or related course with at least 2 years of accounting experience
§ Experience working with USAID-funded projects preferred but not required
§ Familiarity in the use of Quick Books Accounting system
For this position candidate must be Timorese citizen. All applications are due by June 9, 2010 and should be sent to PAS@edc.org
Education Development Center Inc. (EDC), a US-based, non-profit education research and development organization, is implementing the USAID Prepara Ami ba Servisu (PAS) program in Timor Leste. This program provides young, minimally-educated rural men and women with a workforce preparation program that combines off-the-job instruction with on-the-job training.
We are currently seeking a dynamic and qualified person for the position of Monitoring and Evaluation Officer. This position will be reporting to the Communications, Performance and Research (CPR) Manager and will be based at EDC Office in Dili but will have extensive travel to PAS learning center locations currently in Manufahi, Oecusse, Lautem, Covalima, Aileu, Ainaro and Manatuto.
Position description:
Forming the core of the CPR Section, the M&E officer will be responsible for ensuring the collection, compilation and analysis of a variety of quantitative and qualitative data to: 1) meet program evaluation, reporting and documentation requirements; 2) support evidence-based programming and decision-making; and 3) build institutional knowledge of best practices in youth programming and workforce development. This includes assisting the CPR manager with the assessment and creation of integrated systems for monitoring & evaluation, program analysis and research.
Drawing upon an understanding of regional program activities and planning, the M&E officer will translate familiarity with PAS programming logic into the proper measurement, recording and analysis of objective performance results to meet reporting requirements and ensure the achievement of program objectives. This includes: a) collecting data from sub-grant partners regarding performance of PAS youth (result 1) for use in quarterly reports to USAID, PAS fact sheets and newsletters, case studies and other documents; and b) tracking the progress of sub-grant partners in their ability to provide strong monitoring & evaluation data (result 2), with the provision of further training in M&E to partners, as needed.
Based on careful analysis of program data, the M&E officer will support the CPR manager to make recommendations to Program Staff and the CoP concerning program design and capacity-building for local partners. To that end, the M&E officer will draw upon a detailed knowledge of performance results to help provide the evidence and analytic tools necessary for the Senior Management Team to make informed, strategic decisions about program implementation and progress.
The M&E officer will also assist the CPR manager with design and data collection for research on Phase III outcomes, including training sub-grantee partners to perform follow-up evaluation of PAS program graduates, conducting interviews with graduates and assistance with designing case studies of successfully sustainable livelihood choices.
Qualifications requirement:
A precise thinker, with superior attention to detail and organizational skills, and a proven capacity to think analytically about program results and needs.
Ability and willingness to communicate M&E requirements to local partners and provide the necessary training to ensure proper documentation and analysis to meet reporting goals.
Strong communication, interpersonal and listening skills with an ability to promote and foster fluid information-sharing and integration of activities across functional units. Willingness to independently seek out new information sources and channels.
Strong writing skills in English, with ability to accurately compile data and analyze program results. Capacity to work under pressure and deliver high-quality results while meeting reporting deadlines.
Period: 15 June 2010 – 20 September 2010 (with possibility of extension)
For this position candidate must be Timorese citizens. All applications are due by June 9, 2010 and should be sent to PAS@edc.org.
Closing date: 07 May 2010 Location: Timor-Leste - Dili
Introduction
EDC’s International Development Division, has an opening for an Operations Manager, reporting to the Chief of Party of the Prepara Ami ba Servisu (Preparing Us for Work) Project (PAS); based in Dili Timor Leste.
EducationDevelopmentCenter (EDC) is one of the world’s leading non-profit research and development firms. Established in 1958, EDC’s work spans the globe, joining research with practice to meet today’s and tomorrow’s challenges in education, health promotion, technology, human rights, and the environment. While the issues we confront are complex, all that we do is united by one simple conviction: Learning is the liberating force in human development. EDC is Committed to Diversity in the Workplace.
About the PAS Project
Over a period of three years, the PAS project will provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. The program will combine formal instruction with on-the-job training in some of the country’s most rural areas. As part of this training, participants will have the opportunity to gain real work experience and while applying new-found skills gained through formal instruction.
Position: Operations Manager
ESSENTIAL FUNCTIONS - The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.
SPECIFIC DETAILS
Provide oversight of the project’s finance, subgranting, administration, human resource, IT, security fleet/facilities and procurement functions.
Work closely with CoP and relevant internal stakeholders to ensure all aspects of EDC’s work are fully consistent with contractual obligations, USAID regulations, law of Timor-Leste and reflect practices of transparency, accountability and sound development practice. Approach to risk management shall be comprehensive and include financial, contractual, legal, reputational, business and security risks.
Revise project policies and procedures manual and train all staff in its in its usage and adherence.
Provide leadership, training, mentoring, guidance and supervision to EDC’s project Finance + HR + Administration + Procurements staff and fill in for key personnel as required. Ensure that information to the HO and/or donor is accurate and timely. Ensure project is properly staffed and develop effective HR strategies to support recruitment, retention and staff development.
Work with subgrants staff to provide training, guidance and mentoring to small NGO subgrantees, specifically on how to fill financial forms, prepare expense reports, requests for funds, internally check and verify the authenticity of expense vouchers and payments, etc. Provide sub-grantees with a high level of technical assistance and support with preparation of proposals, budgets, financial and narrative reports.
Continuously monitor the systems in place and proactively make recommendation to the COP for changes and additional measures required to ensure enhanced efficiency and transparency within the project.
Serve as point person for internal and external financial audits.
Ensure all expenses in the field are transparent, allocable, allowable and reasonable. Together with the program team and CoP, develop and ensure budgets and sub-grants are proactively monitored and provide monthly internal report/recommendations and other reports per established scheduled and/or upon request.
Work closely with and provide assistance to the COP, and make available accurate and detailed information, for effective and efficient decision making.
Ensure high level of communication and efficient coordination, on all levels, between the Program and Support units, for the effective implementation of the project. Support a “ONE team” approach that supports integration of operations, sub-grants, program and Monitoring and Evaluation functions.
Qualifications and Requirements:
·Demonstrated experience working as operations manager for international development projects with an emphasis on financial management, subgrant management and compliance
·CPA
·Bachelor’s degree or equivalent required with 8-10 years relevant experience, or
·Master's degree or equivalent with 5-7 years relevant experience;
·Competence with small business accounting software, preferably Quickbooks, along with Microsoft Word & Excel
·Excellent math skills; strong financial analysis skills
·Knowledge of the rules & regulations USAID highly desirable
·Ability and willingness to travel frequently to rural areas that lack amenities;
·Strong interpersonal and cross-cultural skills. Ability to work well under pressure, consistently demonstrate leadership by example and work effectively as a team in a challenging, multi-cultural environment is a must;
·Strong communication, diplomacy, listening, mediation and negotiation skills required;
·Excellent communication in English, Tetum and/or Bahasa Indonesia highly desired and/or facility for language acquisition.
Oversee development of M&E and information management systems Manage and supervise M&E staff and facilitate skills transfer, provide training and build capcities of staff and local NGO partners in M&E and PCM Manage collection + analysis of performance indicators for inclusion in reports Produce quarterly, annual and final reports to USAID Produce and present internal monthly reports Produce and edit communications materials, including supervising regular coverage of stories from the field, with emphasis on success stories, film and media products Cultivate partnership opportunities and leverage M&E resources to ensure a resource efficient approach to M&E and research Develop and implement research strategy Contribute to proposals and concept papers Provide Leadership by Example Facilitate team-building and leadership of national staff
Requirements:
Team player with mature cross cultural skills and a commitment to empowerment and capacity building Track record of achievement with over 3+ years in international M&E, research and/or communications Proven ability to consistently deliver high quality work products per deadlines Proficient Bahasa Indonesia or Tetun Excellent public speaking skills and ability to develop and deliver effective presentation to a range of stakeholders Demonstrate experience in external communications and media Superior communication skills, including published research BA in relevant discipline with 5+ years in M&E of youth, workforce development, rural livelihoods or other relevant sectors Systems thinker with strategic approach Strong facilitation skills and ability to interact effectively with a range of stakeholders USAID or EU experience South-East Asia experience Ability to provide leadership by example Ability to work in challenging conditions with frequent travel to rural areas
How to apply
Submit resume and cover letter to Tim Haskell via email to thaskell@edc.org with COMMUNICATIONS in the subject line.
Education Development Center Inc. (EDC), a US-based, non-profit education research and development organization, is implementing the USAID Prepara Ami ba Servisu (PAS) program in Timor Leste. This program works in partnership with local organizations to provide young, minimally-educated rural men and women with a high-quality, high-impact Workforce Development training and livelihoods support to increase employability, productivity and earnings capacity of rural youth.
We are currently seeking qualified, committed and persons to join our team:
1.Administration and Facilities Coordinator
Duties
·Ensure smooth operation and administration of Facilities, Fleet, Logistics, IT and Information management systems
· Ensure internal operations are fully compliance with USAID regulations and EDC internal policy.
·Support high productivity and team members have the equipment, materials and logistics support necessary to accomplish project objectives
·Effectively coordinate administrative, contractual and operational aspects of facilities and fleet
·Handle travel arrangements, visas and temporary accommodation and facilitate smooth on-boarding of new staff
·Manage IT services and provide solutions to maintain 24/7 connectivity
·Manage security services, staff movement board and serve as security focal point
·Line manage, train, support and build the capacity of 5-7 operations support staff (drivers, caretakers, receptionist, operations assistant)
Supervisory level experience in Operations, Office Management and Program Support required. Experience and understanding of Organizational Development, HRM/HRD and ability to translate English-Tetun a plus.
The successful candidate should have 3-5 years relevant experience, high personal integrity, the ability to relevant references. Attractive remuneration and opportunities for career growth await the right candidate.
2.Sub-Grants Officer
Duties
Under the direction of the Sub-Grants Manager, work closely with Regional Program Manager and Monitoring and Evaluation sections to support cross-section communication and synchronization of administrative, financial and contractual elements of the sub-grant program
Provide effective support, training and technical guidance to a local partners to increase capacities in financial management, accountability, compliance and transparency in both Dili and on-site locations (district travel up to 40% of time)
Ensure all aspects of sub-grant management are fully consistent with USAID compliance regulations, terms of sub-grant agreement and EDC policies and procedures.
·Provide timely and attentive review and monitoring of the monthly financial reports, ensuring detailed review of receipts, vouchers, cash forecast and liquidation. Undertake compliance visits to district vendors as directed by the Sub-Grant Manager
·Ensure complete and acceptable liquidation of fund advances prior to payment of further advances per obligation and incremental funding provisions of sub-grant agreements
·Generate regular monthly report to Sub Grant Manager: 1) sub-grantee compliance with essential terms, specifically submission of timely and accurate financial and narrative reports; and 2) monitor sub-grant spending against cost centers and overall budget and obligated fund balance
The successful candidate should have at least 2-3 years relevant experience from reputable organization. Familiar with USAID and/or EU regulations is a distinct advantage. Strong financial and math skills, precision and attention to detail, diplomacy, and unquestionable personal integrity and strong references are required. Ability to translate English-Tetum highly desired. Attractive remuneration and opportunities for career growth await the right candidate.
All applicants should submit a CV highlighting relevant work experience and three references with phone numbers and/or email addresses included. Only short-listed applicants will be contacted. All applications are due by February 10, 2010 but will remain open until position is filled. Applications should be sent to PAS@edc.org. Please do not do not submit documents over 1 MB, as these will auto-delete and will not be received.
Education Development Center Inc. (EDC), a US-based, non-profit education research and development organization, is implementing the USAID Prepara Ami ba Servisu (PAS) program in Timor Leste. This program provides young, minimally-educated rural men and women with a workforce preparation program that combines off-the-job instruction with on-the-job training.
We are currently seeking dynamic and qualified person for the following position:
1. Information Technology Associate or Specialist
This is a senior position responsible to improve and maintain the IT infrastructure for PAS program. This includes providing reliable IT support to all PAS personnel in Dili including server maintenance, network management, data base management and troubleshooting of general IT issues on daily basis.
The successful candidate should possess academic qualification in IT, with 2-3 years experience as IT Officer or Associate from reputable organization. Attractive remuneration awaits the right candidate.
For the above position, candidates must be Timorese citizens. Candidates must have a working knowledge of English (reading, writing and speaking).
All applicants should submit a CV highlighting relevant work experience and three references with phone numbers and/or email addresses included. Only short-listed applicants will be contacted. All applications are due by January 15, 2010 but will remain open until position is filled. Applications should be sent to PAS@edc.org.
EDC’s International Development Division, has an opening for an Operations Manager, reporting to the Chief of Party of the Prepara Ami ba Servisu (Preparing Us for Work) Project (PAS); based in Dili Timor Leste.
Education Development Center (EDC) is one of the world’s leading non-profit research and development firms. Established in 1958, EDC’s work spans the globe, joining research with practice to meet today’s and tomorrow’s challenges in education, health promotion, technology, human rights, and the environment. While the issues we confront are complex, all that we do is united by one simple conviction: Learning is the liberating force in human development. EDC is Committed to Diversity in the Workplace.
About the PAS Project
Over a period of three years, the PAS project will provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. The program will combine formal instruction with on-the-job training in some of the country’s most rural areas. As part of this training, participants will have the opportunity to gain real work experience and while applying new-found skills gained through formal instruction.
Position: Operations Manager
ESSENTIAL FUNCTIONS - The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.
SPECIFIC DETAILS
1.Provide oversight of the project’s finance, subgranting, administration, human resource, IT, security fleet/facilities and procurement functions.
2.Work closely with CoP and relevant internal stakeholders to ensure all aspects of EDC’s work are fully consistent with contractual obligations, USAID regulations, law of Timor-Leste and reflect practices of transparency, accountability and sound development practice. Approach to risk management shall be comprehensive and include financial, contractual, legal, reputational, business and security risks.
3.Revise project policies and procedures manual and train all staff in its in its usage and adherence.
4.Provide leadership, training, mentoring, guidance and supervision to EDC’s project Finance + HR + Administration + Procurements staff and fill in for key personnel as required. Ensure that information to the HO and/or donor is accurate and timely. Ensure project is properly staffed and develop effective HR strategies to support recruitment, retention and staff development.
5.Work with subgrants staff to provide training, guidance and mentoring to small NGO subgrantees, specifically on how to fill financial forms, prepare expense reports, requests for funds, internally check and verify the authenticity of expense vouchers and payments, etc. Provide sub-grantees with a high level of technical assistance and support with preparation of proposals, budgets, financial and narrative reports.
6.Continuously monitor the systems in place and proactively make recommendation to the COP for changes and additional measures required to ensure enhanced efficiency and transparency within the project.
7.Serve as point person for internal and external financial audits.
8.Ensure all expenses in the field are transparent, allocable, allowable and reasonable. Together with the program team and CoP, develop and ensure budgets and sub-grants are proactively monitored and provide monthly internal report/recommendations and other reports per established scheduled and/or upon request.
9.Work closely with and provide assistance to the COP, and make available accurate and detailed information, for effective and efficient decision making.
10.Ensure high level of communication and efficient coordination, on all levels, between the Program and Support units, for the effective implementation of the project. Support a “ONE team” approach that supports integration of operations, sub-grants, program and Monitoring and Evaluation functions.
Qualifications and Requirements:
·Demonstrated experience working as operations manager for international development projects with an emphasis on financial management, subgrant management and compliance
·CPA
·Bachelor’s degree or equivalent required with 8-10 years relevant experience, or
·Master's degree or equivalent with 5-7 years relevant experience;
·Competence with small business accounting software, preferably Quickbooks, along with Microsoft Word & Excel
·Excellent math skills; strong financial analysis skills
·Knowledge of the rules & regulations USAID highly desirable
·Ability and willingness to travel frequently to rural areas that lack amenities;
·Strong interpersonal and cross-cultural skills. Ability to work well under pressure, consistently demonstrate leadership by example and work effectively as a team in a challenging, multi-cultural environment is a must;
·Strong communication, diplomacy, listening, mediation and negotiation skills required;
·Excellent communication in English, Tetum and/or Bahasa Indonesia highly desired and/or facility for language acquisition.
REGIONAL TECHNICAL ADVISOR for Youth Programs – TIMOR LESTE
(THIS IS A TWELVE MONTH REGIONAL POSTING: Candidates currently residing in the Asia Pacific region are invited to apply)
EducationDevelopmentCenter (EDC) is one of the world’s leading non-profit research and development firms. Established in 1958, EDC’s work spans the globe, joining research with practice to meet today’s and tomorrow’s challenges in education, health promotion, technology, human rights, and the environment. While the issues we confront are complex, all that we do is united by one simple conviction: Learning is the liberating force in human development. EDC is Committed to Diversity in the Workplace. EDC’s Global Learning Group has an opening for an International Technical Advisor (I) for Youth Programs, reporting to the Chief of Party of the Prepara Ami Ba Servisu Project, based in Dili Timor Leste.
In operation since 2007, the PAS program aims to provide 2,500 minimally-educated rural men and women, ages 16-30, with a workforce preparation program that combines off-the-job instruction with on-the-job training. Elements of this program include literacy/language learning, employability and life-skills training, entrepreneurship training, and vocational skill building. Because youth level services are provided through local NGOs and in collaboration with local and national government offices, an additional and equally important aim of the program is to build local institutional capacity to support youth livelihood development programming.
Position: International Technical Advisor for Youth Programs, immediate opening
Organizational Relationships
Supervisor: COP or designate
Coordinates with: program development/implementation team and program management/admin team
Primary objectives of the position
Build and support the capacity of the PAS technical team to ensure that PAS Program curriculum, training, resources and work experience opportunities are of the highest possible quality and relevance for Timorese youth.
Build and support the capacity of the PAS program monitoring and evaluation team to ensure that high quality data regarding youth and institutional progress and outcomes are collected, shared and actively used for management, reporting and advocacy purposes.
Support Chief of Party in assuring that all technical aspects of the PAS program are well managed and fully integrated with program operations.
Specific Responsibilities and Duties
1. The International Technical Advisor for Youth Programs (ITAYP) will build and support the capacity of local PAS technical staff to ensure that youth livelihood development activities are fully functioning and of the highest quality. In particular, the ITAYP will work with PAS technical team to:
Continue to adapt PAS approach, materials and delivery methods so that they optimize the development of youth livelihood strategies and systems in Timor Leste
Develop capacity of NGO partner management staff to implement and oversee high quality youth livelihood programming
Develop capacity of NGO partner technical staff (trainers, team leaders) in the areas of : youth development; livelihood development; work readiness; nonformal training methodology; nonformal methods of student assessment and progress monitoring; and, nonformal basic education content, as relevant, for literacy, numeracy and life skills.
Develop, in partnerships with NGO partners, relevant and sustainable work experience opportunities in phases one and two of the youth program cycle;
Craft and implement district level youth livelihood development strategies and partnerships;
Assess NGO partner training staff and youth to document progress and outcomes.
2. The ITAYP will build and support the capacity of the local PAS m&e staff to document, analyze and report youth and institutional level progress and outcomes according to the PAS project monitoring and evaluation strategy.
3.The ITAYP will assist the COP in managing all technical aspects of the PAS program including but not limited to:
§Mentoring and managing PAS technical staff
§Developing technical team workplans and assuring these stay on track
§Assuring that PAS m&e activities are used to inform ongoing technical work and NGO partner capacity development
General Responsibilities and Duties
All staff are expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. All jobs require adherence to EDC policies & procedures.
Managing technical assistance and providing technical leadership to project, the International Technical Advisor (I):
• Strategizes, sets technical priorities; in conjunction with Chief of Party, leads implementation, and reviews technical progress
• Develops and monitors technical deliverables
• Determines resource needs and oversees resource use in assigned areas of oversight
• Works with staff to meet contractual reporting and delivery obligations
• Recommends prospective business development opportunities; may conduct comparative or competitive analysis
• Participates in decisions concerning materials, training, delivery, staff development and NGO development content and format
• Conveys organizational philosophy and values
• Is responsible for partnering successfully with Chief of Party and home office project director and with Center, Business Services, expatriate and local staff
• Helps represent EDC and the project in the host country, interfacing with the ministry, or other government leaders, the funder, and others in a technical capacity
• Demonstrates diplomacy and leadership to foster an atmosphere of teamwork, productivity, creativity, fairness, equity, and innovation, in support of EDC’s commitment to diversity
• Negotiates and mediates effectively
• Interacts with large numbers of program participants or team members, guiding feedback exchanges, facilitating problem-solving, and providing expertise
• Troubleshoots problems and proposes solutions
• Oversees technical coordination; secures consensus about priorities and competing workload demands
• Fosters excellent communications among all parties, including with EDC home offices
• Travels
• Manages and coordinates activities of subcontractors and all partners to create synergy
• As directed by COP, may oversee training programs, workshops, conferences, or other collaborations
• As directed by COP, may supervise technical staff; directs and coordinates work of technical staff
• Organizes and coaches teams, as directed by COP
QUALIFICATIONS - All jobs require educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; strong interpersonal & organizational skills. This position requires:
• Master’s degree or equivalent combination of training & education in the area of youth development, sustainable livelihood development, community development, workforce development, nonformal education or similar
• With Master’s degree, 5–8 years related experience, including a minimum of 5 years technical project management or program development experience and demonstrated experience coaching and building capacity of local staff
• Outstanding leadership skills
• Excellent analytical skills and aptitude for details
• Capacity to work in difficult conditions and function well under pressure
• Excellent English writing and speaking skills
• Experience living and working in South Asia required
• Ability to converse in Bahasa Indonesia essential; familiarity with Tetun desired.
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