Ministry of Agriculture and Fisheries, Office Manager, Deadline August 15, 2009.

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DE AGRICULTURA E PESCAS
Direcção dos Serviços de Produção Alimentar & Direcção de Pesquisa Seedsof Life II
Fini ba Moris - PO Box 221, Dili Timor-Leste

Position: OFFICE MANAGER
Location: Based in Dili, possibly with some travel to research centres or other locations in East Timor.
Duration: 1 year Full-time, with possibility of extension
Responsibilities:
The Office Manager will report to the Australian Team Leader (ATL) and Research/Extension Advisers (R/E Advisers) but be directly answerable to the ATL.
The Office Manager will ensure the smooth administrative function of the program and supervise the Office staff and Drivers in a supportive role to enhance office systems and staff capacity.
The Office Manager will – under the supervision of the ATL and R/E Advisers – assist with preparing program and financial reports, provide general administrative support for the Dili Seeds of Life office and other short-term program activities as required.
Duties:
The Office Manager will:
• maintain office and administrative systems with the support of the Admin Officer (under the guidance of the Project Coordinator and ATL);
• manage the in-country project finances, including monitoring of account balances, preparation of quarterly accounts and corresponding financial reports, supervision of petty cash and payment of salaries and taxes;
• provide assistance to the ATL in preparing funding requests;
• manage the procurement of services and materials in-country (in accordance with GOA and GOET government procurement guidelines);
• maintain records for locally engaged project staff;
• organize vehicle and staff travel to districts;
• provide support to the ATL in organising travel and accommodation for short term consultants, organising venues and services for training or other project activities;
• supervise the Administration Assistant in the registration of project assets (including labelling of all project assets and maintaining a record of their location and condition);
• provide other support to the ATL or other project staff, as directed by the ATL.
Qualifications & Experience:
(A) Essential:
1. accounting and/or financial management experience;
2. fluency in English and Tetun or Bahasa Indonesia;
3. ability to multitask;
4. clear and concise report writing skills;
5. teamwork in a multicultural environment;

(B) Desirable:
1. previous business or project experience in East Timor;
2. previous experience in managing personnel; and
3. good leadership and communication skills.

Please submit a cover letter and CV to: rob.williams@seedsoflifetimor.org no later than 15 August 2009.
Only successful candidates will be contacted

Ministry of Agriculture and Fisheries, Civil Servant for the Cabinet of Inspection and Auditing, March 2009

Ministry of Agriculture Policy Adviser Dedline 30 August 2008